Revaluation of TSO Role in TE Safety Meeting 2023

The WG Revaluation of TSO Role report presented by Gunnar Lindell discusses the growing role of safety officers and the need for reevaluation. The report outlines six work packages related to safety, stakeholder cartography, and emergency response. It emphasizes the importance of safety inspections, reviews, and the TSO's oversight role. Vision for motivated TSOs leading safety initiatives is highlighted, calling for diverse members to join. The presentation includes key members involved in the revaluation process.

• TSO role
• Safety meeting
• WG presentation
• Reevaluation
• TE Safety

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1. WG Revaluation of TSO role Status report TE Safety meeting Presenter: Gunnar Lindell Date: 2023.11.23 EDMS 3000395

2. 2 Clarification and Implementation will be brought by the Product Owner: B. Delille & HSEMB Program Coordination & Integration: P. Bonnal Project Support: Anastasiia Ovdiienko Six work packages: WP1 Stakeholders Cartography WP2 Safety Risks & Emergency Identification WP3 Medical & Personal Assistance Response WP4 Environment & Asset Emergency Response WP5 Safety Inspections & Safety Reviews Response WP6 Framework Design & Implementation P. Bonnal & A. Ovdiienko R. Otzenberger S. Schadegg & P. Bonnal Y. Loertscher

3. 3 WP5 Safety Inspections and Safety Reviews Response Growing role of highly skilled safety officers within their department or experiment, part of the implemented safety provisions are designed and endorsed at department or experiment level; Revisiting the response over three subjects 1. General Safety Inspections Redefinition of the scope and periodicity 2. Safety Reviews Development of a general activity safety review methodology Development of processes and tools for implementing reviews 3. Revaluation of TSO role Analysis of the means and tools needed to monitor tasks and corrective actions Enable the TSO to perform their safety oversight role for the building(s) assigned to them EDMS 2638810 Memorandum Revue des inspections de s curit g n rale

4. Revaluation of TSO role Reporting Reporting > HOR is a HSE project (approved by ED) WG WP5 & DSOC HSE ED 4 TE Safety meeting 2023-11-23 Revaluation of TSO role

5. Vision Motivated & pro-activated TSO s taking command of the safety in our buildings. (Lot s of initiatives/actions can be taken between HSE inspections) Looking for members for the WG TSO s, DSO s, LEXGLIMOS . People with ideas & energy. Preferably with great diversity. (new/experienced/admin/technical/general public ) 5 TE Safety meeting 2023-11-23 Revaluation of TSO role

6. WG Revaluation of the TSO role Presentation of the WG members Alexis Vidal Evelyne Dho Julien Fernandez Manuel Guijarro Stephane Rey Zakaria Oichikh Marc Vadon Anastasiia Ovdiienko Gunnar Lindell TSO & DDSO TSO & ADSO DSO TSO TSO & DDSO TSO & DLEXGLIMOS DSO Project support DSO & Chair WG TE EP EN IT SY CMS SCE HSE DG/HSE/IR 6 TE Safety meeting 2023-11-23 Revaluation of TSO role

7. WG Revaluation of the TSO role Meetings Kick-off meeting 1 March 2023 Regular meetings twice/month with summer break. M. Jimenez (TE DH) & B. Delille (HSE DH) participated in a meeting. Full day retreat outside CERN in November. Totally 12 meetings + mini WG s + retreat. 7 TE Safety meeting 2023-11-23 Revaluation of TSO role

8. Proposal 5 themes Mandate TSO 8 TE Safety meeting 2023-11-23 Revaluation of TSO role

9. Proposal 5 themes 9 TE Safety meeting 2023-11-23 Revaluation of TSO role

10. Mandate Mandate ok except few points highlight DTSO role, team spirit TSO/DTSO Creation of a TSO guideline: Responsibility for: Buildings, parkings, roads, activities, equipment, works , waste... Examples how to fulfil the mandate: emergency preparedness, waste.. Where to get help/information: Services, tools, safety officers, HSE, training.. Scope of information to be distributed to and by the TSO s. Etc 10 TE Safety meeting 2023-11-23 Revaluation of TSO role

11. R : Responsible V : Verifier C : Consulted I : Informed Th me II. Guideline Matrix D tails TSOs V R I C I Others Stakeholders Point de rassemblement / Cheminement ext rieur vacuation Murs/toit/charpente/Zone de chargement-d chargement Acc s point rassemblement Structure (Ex : WSS, LR, WS, DSO/LEXGLIMOS office, CERN Services, Space Activit Activit d'exploitation au sein du b timent Doit en avoir connaissance C I Doit en tre inform et s'assurer de la (non)coactivit V R V C I S assure de la mise jour par le service en charge, en cas de modification de locaux, d acc s, sortie de secours ou autre dans le b timent V C I Peux s'assurer que la maintenance a t faite la date sp cifi e, mais n'est pas responsable de la maintenance R Responsable des tests AUL (organisation des test et tests le cas ch ant si la pr sente d un lectricien n est pas requise) V C I (Peux s'assurer que la maintenance batterie a t faite la date sp cifi e, mais n'est pas responsable de la maintenance) V R V I I I I I I I Ouverture de tickets en cas d'identifications sp cifiques au m me titre que tout le monde V C I Fait la demande I Travaux Travaux de modification/r paration MUST BE CONSULTED FOR THE ROLE and Affichage Etiquette d'identification du local jour et lisible/Affichage EPI obligatoires Plans d' vacuation jour/Identification des sens d' vacuation/Identification des sorties de secours RESPONSABILITY MATRIX Dispositifs d'urgences Pr sence, identification d'extincteurs, RIA, d clencheurs manuels, AUG AUL Manager, ) Identification d fibrillateur/ maintenance batterie Dispositifs de secours Armoire pharmacie Encombrement/Gestion entreposage Produits chimiques (Identification/Stockage/ ) Amiante (Diagnostique, ) Plomb Gaz LASER Ponts/Installation lectrique/Ventilation/Ascenseurs/ Etat Risque sp cifique Equipements Ext rieur Parking/Espace verts/acc s Environnement Pr sence de bennes de tri/identification des bennes/Consignes respect es Radioprotection Zone identifi e/Gestion des d chets radioactifs Inspections C I Participation aux inspections Acc s en hauteur I Echelles crinolines (ext rieur et int rieurs)/Escaliers ext rieurs/Ligne de vie (Pr sence, statut, ) Non inclus dans le mandat Conciergerie (Housekeeper) 14.05.2024 E. Dho, JM. Fernandez, Z. Oichikh | Working Group Report TSO/DTO Ouverture de tickets en cas d'identifications sp cifiques au m me titre 11 Sanitaires/Propret / que tout le monde

12. Proposal 5 themes Mandate Recognition / Visibility TSO 12 TE Safety meeting 2023-11-23 Revaluation of TSO role

13. Proposal Mandate Recognition / Visibility 13 TE Safety meeting 2023-11-23 Revaluation of TSO role

14. Recognition/Visibility The TSO role shall be recognised by the safety office, the supervisor and the hierarchy: MERIT, allocate time, clarify budget policy, responsibility at the right level.. The TSO role shall be given increased visibility. A communication plan is under development highlighting the role of the TSO. Targets: occupants, CERN community via different means of communication. A yearly CERN TSO day could combine recognition with visibility. 14 TE Safety meeting 2023-11-23 Revaluation of TSO role

15. Proposal 5 themes Mandate Recognition / Visibility TSO Building knowledge 15 TE Safety meeting 2023-11-23 Revaluation of TSO role EDMS 2801392

16. Proposal Mandate Recognition / Visibility Building knowledge 16 TE Safety meeting 2023-11-23 Revaluation of TSO role

17. Bldg knowledge Useful safety information already exists: EDMS/MTF, GIS, SAILOR, SIM etc. Safety documentation: safety files, safety campaigns.. Hazard identification (pictogram) for each office/lab/experiment in GIS (project). Etc 17 TE Safety meeting 2023-11-23 Revaluation of TSO role

18. Proposal 5 themes Mandate Recognition / Visibility TSO Building knowledge Support / Tools 18 TE Safety meeting 2023-11-23 Revaluation of TSO role

19. Support/Tools Support: Safety office, supervisor, management, HSE, CERN services etc. TSO guideline TSO webpage - ongoing: What does a TSO do? Safety rules. Bldg knowledge, Suppport/tools. Dealing with emergencies. Hazards identification: pictograms in GIS ongoing. TSO safety rounds/checks: Cloud based centralised tool found in the market . Great potential! Issues with data privacy. Check lists for TSO s: review ongoing. 19 TE Safety meeting 2023-11-23 Revaluation of TSO role

20. Proposal 5 themes Mandate Recognition / Visibility TSO Training Building knowledge Support / Tools 20 TE Safety meeting 2023-11-23 Revaluation of TSO role

21. Proposal 5 themes Recognition / Visibility Mandate Training Building knowledge Support / Tools 21 TE Safety meeting 2023-11-23 Revaluation of TSO role

22. Training TSO training adequate? Refresher? Training on safety tools? Other? 22 TE Safety meeting 2023-11-23 Revaluation of TSO role

23. Proposal 5 themes Mandate Guideline.. Recognition / Visibility MERIT, Communication plan, TSO day.. TSO Training TSO training, Impact, Sailor.. Building knowledge EDMS, MTF, GIS, SAILOR, SIM Support / Tools Safety office, TSO webpage.. 23 TE Safety meeting 2023-11-23 Revaluation of TSO role

24. Time line Harmonisation WG s in WP5 Initiation phase Sharing good & bad experiences + brain storming Test phase Pilot group Introduction CERN wide Consultation / Approval HSE, DSOC & ED Design phase Proposals Implementation Proposal finalised Kick off 1 March 13 Sep End 2023 Early 2023 2024 2025 2023 24 TE Safety meeting 2023-11-23 Revaluation of TSO role

25. Thank you for your attention! 25 TE Safety meeting 2023-11-23 Revaluation of TSO role