Revaluation of TSO Role in TE Safety Meeting 2023

 
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Presenter: Gunnar Lindell
Date: 2023.11.23
 
EDMS 3000395
 
Clarification and Implementation will be brought by the
 
Six work packages:
WP1 — Stakeholders Cartography
WP2 — Safety Risks & Emergency Identification
WP3 — Medical & Personal Assistance Response
WP4 —
 
Environment & Asset Emergency Response
WP5 — Safety Inspections & Safety Reviews Response
WP6 — Framework Design & Implementation
 
2
Product Owner: 
B. Delille 
& HSEMB
Program Coordination & Integration: 
P. Bonnal
Project Support: 
Anastasiia Ovdiienko
 
P. Bonnal & A. Ovdiienko
R. Otzenberger
S. Schadegg & P. Bonnal
Y. Loertscher
 
 
 
Reminder
(DSOC Sep 2022)
 
WP5 — Safety Inspections and Safety Reviews Response
 
Growing role of 
highly skilled safety officers 
within their department or experiment, part of the
implemented safety provisions are designed and endorsed at department or experiment level;
Revisiting the response over three subjects
1.
General Safety Inspections
Redefinition of the scope and periodicity
2.
Safety Reviews
Development of a general activity safety review methodology
Development of processes and tools for implementing reviews
3.
Revaluation of TSO role
Analysis of the means and tools needed to monitor tasks and corrective actions
Enable the TSO to perform their safety oversight role for the building(s) assigned to them
 
EDMS 2638810 Memorandum – 
Revue des inspections de sécurité générale
 
3
 
 
 
Reminder
(DSOC Sep 2022)
 
4
 
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WG 
 WP5 & DSOC
 
HSE 
 ED
 
 
 
Revaluation of TSO role — Reporting
 
TE Safety meeting  2023-11-23
 
Revaluation of TSO role
 
5
 
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(Lot’s of initiatives/actions can be taken between HSE inspections)
 
     
Vision
 
Revaluation of TSO role
 
R
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r
(DSOC Jan 2023)
 
Looking for members for the WG
TSO’s, DSO’s, LEXGLIMOS….
People with ideas & energy.
Preferably with great diversity.
    (new/experienced/admin/technical/general public…)
 
TE Safety meeting  2023-11-23
 
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6
 
 
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Alexis Vidal 
  
TSO & DDSO 
  
TE
Evelyne Dho 
  
TSO & ADSO 
  
EP
Julien Fernandez
  
DSO
    
EN
Manuel Guijarro 
  
TSO 
    
IT
Stephane Rey
  
TSO & DDSO
  
SY
Zakaria Oichikh
  
TSO & DLEXGLIMOS
 
CMS
Marc Vadon
  
DSO 
    
SCE
Anastasiia Ovdiienko
 
Project support
  
HSE
Gunnar Lindell
  
DSO & Chair WG
  
DG/HSE/IR
 
Revaluation of TSO role
 
TE Safety meeting  2023-11-23
 
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7
 
 
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Kick-off meeting 1 M
a
rch 2023
Regular meetings – twice/month with summer break.
M. Jimenez (TE DH) & B. Delille (HSE DH) participated in a meeting.
Full day retreat outside CERN in November.
 
Totally 12 meetings + mini WG’s + retreat.
 
Revaluation of TSO role
 
TE Safety meeting  2023-11-23
8
 
Proposal – 5 themes
Revaluation of TSO role
T
S
O
 
Mandate
TE Safety meeting  2023-11-23
 
9
 
Proposal – 5 themes
 
Revaluation of TSO role
T
S
O
 
Mandate
 
TE Safety meeting  2023-11-23
 
10
 
Revaluation of TSO role
 
Mandate
 
Mandate ok except few points – highlight DTSO role, team spirit
TSO/DTSO…
 
 
Creation of a TSO guideline:
Responsibility for: 
Buildings, parkings, roads, activities, equipment, works , waste...
Examples how to fulfil the mandate: 
emergency preparedness, waste..
Where to get help/information: 
Services, tools, safety officers, HSE, training..
Scope of information to be distributed to and by the TSO’s.
Etc
 
TE Safety meeting  2023-11-23
 
14.05.2024
 
E. Dho, JM. Fernandez, Z. Oichikh | Working Group Report – TSO/DTO
 
11
MUST BE CONSULTED FOR THE ROLE and
RESPONSABILITY MATRIX
(Ex : WSS, LR, WS, DSO/LEXGLIMOS office, CERN Services, Space
Manager, …)
 
II. Guideline – Matrix
 
R : Responsible
V : Verifier
C : Consulted
I : Informed
12
Proposal – 5 themes
Revaluation of TSO role
T
S
O
Mandate
 
Recognition / Visibility
TE Safety meeting  2023-11-23
 
13
 
Proposal – 5 themes
 
Revaluation of TSO role
T
S
O
 
Mandate
 
Recognition / Visibility
 
TE Safety meeting  2023-11-23
 
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14
 
 
T
h
e TSO role shall be recognised by the safety office, the supervisor and
    t
he
 hierarchy: 
MERIT, allocate time, clarify budget policy, responsibility at the right level..
The TSO role shall be given increased visibility.
A communication plan is under 
d
evelopment highlighting the role of the TSO.
Targets: occupants, CERN community via different means 
o
f 
c
ommunication.
 
A yearly CERN “TSO day” could combine recognition with visibility.
 
Revaluation of TSO role
 
TE Safety meeting  2023-11-23
15
EDMS 
2801392
Proposal – 5 themes
Revaluation of TSO role
T
S
O
Mandate
Recognition / Visibility
 
Building knowledge
TE Safety meeting  2023-11-23
 
16
 
Proposal – 5 themes
 
Revaluation of TSO role
T
S
O
 
Mandate
 
Recognition / Visibility
 
Building knowledge
 
TE Safety meeting  2023-11-23
 
B
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k
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17
 
 
Useful safety information alre
ad
y exists: 
EDMS/MTF, GIS, SAILOR, SIM etc.
 
Safety documentation: 
safety files, safety campaigns..
 
Hazard identification (pictogram) for each office/lab/experiment in GIS (project).
 
Etc
 
Revaluation of TSO role
 
TE Safety meeting  2023-11-23
18
Proposal – 5 themes
Revaluation of TSO role
T
S
O
Mandate
Recognition / Visibility
Building knowledge
 
Support / Tools
TE Safety meeting  2023-11-23
 
S
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19
 
 
Support: 
Safety office, supervisor, management, HSE, CERN services etc.
 
TSO guideline
 
TSO webpage - ongoing: 
What does a TSO do? Safety rules. Bldg knowledge,
Suppport/tools. Dealing with 
e
mergencies.
 
Hazards identification: 
pictograms in GIS – ongoing.
 
TSO safety rounds/checks: 
Cloud based centralised tool found in the market .
    Great potential! Issues with data privacy.
 
Check lists for TSO’s: 
review ongoing.
 
Revaluation of TSO role
 
TE Safety meeting  2023-11-23
20
Proposal – 5 themes
Revaluation of TSO role
T
S
O
Mandate
Recognition / Visibility
Building knowledge
Support / Tools
 
Training
TE Safety meeting  2023-11-23
 
21
 
Proposal – 5 themes
 
Revaluation of TSO role
T
S
O
 
Mandate
 
Recognition / Visibility
 
Building knowledge
 
Support / Tools
 
Training
 
TE Safety meeting  2023-11-23
 
T
r
a
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n
i
n
g
 
22
 
 
TSO training adequate?
 
Refresher?
 
Training on safety tools?
 
Other?
 
Revaluation of TSO role
 
TE Safety meeting  2023-11-23
23
 
Proposal – 5 themes
Revaluation of TSO role
T
S
O
 
Mandate
Guideline..
 
Recognition / Visibility
MERIT, Communication plan, TSO day..
 
Building knowledge
EDMS, MTF, GIS, SAILOR, SIM…
 
Support / Tools
Safety office, TSO webpage..
 
Training
TSO training, Impact, Sailor..
TE Safety meeting  2023-11-23
 
24
 
 
T
i
m
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l
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Revaluation of TSO role
 
2023
 
2024
 
2025
 
Kick off
1 March
 
Initiation phase
Sharing good &
b
ad experiences
+ brain storming
 
Design phase
Proposals
 
13
Sep
 
Implementation
 
End
2023
 
Early
2023
 
Harmonisation
WG’s in WP5
 
Consultation / Approval
HSE, DSOC & ED
 
Test phase
Pilot group
 
Introduction
CERN wide
Proposal
finalised
 
TE Safety meeting  2023-11-23
 
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Revaluation of TSO role
 
TE Safety meeting  2023-11-23
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The WG Revaluation of TSO Role report presented by Gunnar Lindell discusses the growing role of safety officers and the need for reevaluation. The report outlines six work packages related to safety, stakeholder cartography, and emergency response. It emphasizes the importance of safety inspections, reviews, and the TSO's oversight role. Vision for motivated TSOs leading safety initiatives is highlighted, calling for diverse members to join. The presentation includes key members involved in the revaluation process.


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  1. WG Revaluation of TSO role Status report TE Safety meeting Presenter: Gunnar Lindell Date: 2023.11.23 EDMS 3000395

  2. 2 Clarification and Implementation will be brought by the Product Owner: B. Delille & HSEMB Program Coordination & Integration: P. Bonnal Project Support: Anastasiia Ovdiienko Six work packages: WP1 Stakeholders Cartography WP2 Safety Risks & Emergency Identification WP3 Medical & Personal Assistance Response WP4 Environment & Asset Emergency Response WP5 Safety Inspections & Safety Reviews Response WP6 Framework Design & Implementation P. Bonnal & A. Ovdiienko R. Otzenberger S. Schadegg & P. Bonnal Y. Loertscher

  3. 3 WP5 Safety Inspections and Safety Reviews Response Growing role of highly skilled safety officers within their department or experiment, part of the implemented safety provisions are designed and endorsed at department or experiment level; Revisiting the response over three subjects 1. General Safety Inspections Redefinition of the scope and periodicity 2. Safety Reviews Development of a general activity safety review methodology Development of processes and tools for implementing reviews 3. Revaluation of TSO role Analysis of the means and tools needed to monitor tasks and corrective actions Enable the TSO to perform their safety oversight role for the building(s) assigned to them EDMS 2638810 Memorandum Revue des inspections de s curit g n rale

  4. Revaluation of TSO role Reporting Reporting > HOR is a HSE project (approved by ED) WG WP5 & DSOC HSE ED 4 TE Safety meeting 2023-11-23 Revaluation of TSO role

  5. Vision Motivated & pro-activated TSO s taking command of the safety in our buildings. (Lot s of initiatives/actions can be taken between HSE inspections) Looking for members for the WG TSO s, DSO s, LEXGLIMOS . People with ideas & energy. Preferably with great diversity. (new/experienced/admin/technical/general public ) 5 TE Safety meeting 2023-11-23 Revaluation of TSO role

  6. WG Revaluation of the TSO role Presentation of the WG members Alexis Vidal Evelyne Dho Julien Fernandez Manuel Guijarro Stephane Rey Zakaria Oichikh Marc Vadon Anastasiia Ovdiienko Gunnar Lindell TSO & DDSO TSO & ADSO DSO TSO TSO & DDSO TSO & DLEXGLIMOS DSO Project support DSO & Chair WG TE EP EN IT SY CMS SCE HSE DG/HSE/IR 6 TE Safety meeting 2023-11-23 Revaluation of TSO role

  7. WG Revaluation of the TSO role Meetings Kick-off meeting 1 March 2023 Regular meetings twice/month with summer break. M. Jimenez (TE DH) & B. Delille (HSE DH) participated in a meeting. Full day retreat outside CERN in November. Totally 12 meetings + mini WG s + retreat. 7 TE Safety meeting 2023-11-23 Revaluation of TSO role

  8. Proposal 5 themes Mandate TSO 8 TE Safety meeting 2023-11-23 Revaluation of TSO role

  9. Proposal 5 themes 9 TE Safety meeting 2023-11-23 Revaluation of TSO role

  10. Mandate Mandate ok except few points highlight DTSO role, team spirit TSO/DTSO Creation of a TSO guideline: Responsibility for: Buildings, parkings, roads, activities, equipment, works , waste... Examples how to fulfil the mandate: emergency preparedness, waste.. Where to get help/information: Services, tools, safety officers, HSE, training.. Scope of information to be distributed to and by the TSO s. Etc 10 TE Safety meeting 2023-11-23 Revaluation of TSO role

  11. R : Responsible V : Verifier C : Consulted I : Informed Th me II. Guideline Matrix D tails TSOs V R I C I Others Stakeholders Point de rassemblement / Cheminement ext rieur vacuation Murs/toit/charpente/Zone de chargement-d chargement Acc s point rassemblement Structure (Ex : WSS, LR, WS, DSO/LEXGLIMOS office, CERN Services, Space Activit Activit d'exploitation au sein du b timent Doit en avoir connaissance C I Doit en tre inform et s'assurer de la (non)coactivit V R V C I S assure de la mise jour par le service en charge, en cas de modification de locaux, d acc s, sortie de secours ou autre dans le b timent V C I Peux s'assurer que la maintenance a t faite la date sp cifi e, mais n'est pas responsable de la maintenance R Responsable des tests AUL (organisation des test et tests le cas ch ant si la pr sente d un lectricien n est pas requise) V C I (Peux s'assurer que la maintenance batterie a t faite la date sp cifi e, mais n'est pas responsable de la maintenance) V R V I I I I I I I Ouverture de tickets en cas d'identifications sp cifiques au m me titre que tout le monde V C I Fait la demande I Travaux Travaux de modification/r paration MUST BE CONSULTED FOR THE ROLE and Affichage Etiquette d'identification du local jour et lisible/Affichage EPI obligatoires Plans d' vacuation jour/Identification des sens d' vacuation/Identification des sorties de secours RESPONSABILITY MATRIX Dispositifs d'urgences Pr sence, identification d'extincteurs, RIA, d clencheurs manuels, AUG AUL Manager, ) Identification d fibrillateur/ maintenance batterie Dispositifs de secours Armoire pharmacie Encombrement/Gestion entreposage Produits chimiques (Identification/Stockage/ ) Amiante (Diagnostique, ) Plomb Gaz LASER Ponts/Installation lectrique/Ventilation/Ascenseurs/ Etat Risque sp cifique Equipements Ext rieur Parking/Espace verts/acc s Environnement Pr sence de bennes de tri/identification des bennes/Consignes respect es Radioprotection Zone identifi e/Gestion des d chets radioactifs Inspections C I Participation aux inspections Acc s en hauteur I Echelles crinolines (ext rieur et int rieurs)/Escaliers ext rieurs/Ligne de vie (Pr sence, statut, ) Non inclus dans le mandat Conciergerie (Housekeeper) 14.05.2024 E. Dho, JM. Fernandez, Z. Oichikh | Working Group Report TSO/DTO Ouverture de tickets en cas d'identifications sp cifiques au m me titre 11 Sanitaires/Propret / que tout le monde

  12. Proposal 5 themes Mandate Recognition / Visibility TSO 12 TE Safety meeting 2023-11-23 Revaluation of TSO role

  13. Proposal Mandate Recognition / Visibility 13 TE Safety meeting 2023-11-23 Revaluation of TSO role

  14. Recognition/Visibility The TSO role shall be recognised by the safety office, the supervisor and the hierarchy: MERIT, allocate time, clarify budget policy, responsibility at the right level.. The TSO role shall be given increased visibility. A communication plan is under development highlighting the role of the TSO. Targets: occupants, CERN community via different means of communication. A yearly CERN TSO day could combine recognition with visibility. 14 TE Safety meeting 2023-11-23 Revaluation of TSO role

  15. Proposal 5 themes Mandate Recognition / Visibility TSO Building knowledge 15 TE Safety meeting 2023-11-23 Revaluation of TSO role EDMS 2801392

  16. Proposal Mandate Recognition / Visibility Building knowledge 16 TE Safety meeting 2023-11-23 Revaluation of TSO role

  17. Bldg knowledge Useful safety information already exists: EDMS/MTF, GIS, SAILOR, SIM etc. Safety documentation: safety files, safety campaigns.. Hazard identification (pictogram) for each office/lab/experiment in GIS (project). Etc 17 TE Safety meeting 2023-11-23 Revaluation of TSO role

  18. Proposal 5 themes Mandate Recognition / Visibility TSO Building knowledge Support / Tools 18 TE Safety meeting 2023-11-23 Revaluation of TSO role

  19. Support/Tools Support: Safety office, supervisor, management, HSE, CERN services etc. TSO guideline TSO webpage - ongoing: What does a TSO do? Safety rules. Bldg knowledge, Suppport/tools. Dealing with emergencies. Hazards identification: pictograms in GIS ongoing. TSO safety rounds/checks: Cloud based centralised tool found in the market . Great potential! Issues with data privacy. Check lists for TSO s: review ongoing. 19 TE Safety meeting 2023-11-23 Revaluation of TSO role

  20. Proposal 5 themes Mandate Recognition / Visibility TSO Training Building knowledge Support / Tools 20 TE Safety meeting 2023-11-23 Revaluation of TSO role

  21. Proposal 5 themes Recognition / Visibility Mandate Training Building knowledge Support / Tools 21 TE Safety meeting 2023-11-23 Revaluation of TSO role

  22. Training TSO training adequate? Refresher? Training on safety tools? Other? 22 TE Safety meeting 2023-11-23 Revaluation of TSO role

  23. Proposal 5 themes Mandate Guideline.. Recognition / Visibility MERIT, Communication plan, TSO day.. TSO Training TSO training, Impact, Sailor.. Building knowledge EDMS, MTF, GIS, SAILOR, SIM Support / Tools Safety office, TSO webpage.. 23 TE Safety meeting 2023-11-23 Revaluation of TSO role

  24. Time line Harmonisation WG s in WP5 Initiation phase Sharing good & bad experiences + brain storming Test phase Pilot group Introduction CERN wide Consultation / Approval HSE, DSOC & ED Design phase Proposals Implementation Proposal finalised Kick off 1 March 13 Sep End 2023 Early 2023 2024 2025 2023 24 TE Safety meeting 2023-11-23 Revaluation of TSO role

  25. Thank you for your attention! 25 TE Safety meeting 2023-11-23 Revaluation of TSO role

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