Responsibilities of NNSA Realty Specialists

The NNSA Realty Specialists, specifically the Real Estate Contracting Officers (RECOs), play a crucial role in acquiring, managing, and disposing of real property on behalf of the NNSA Administrator. They are responsible for tasks such as negotiating federal contracts, signing real estate agreements, ensuring contract compliance, and reviewing financial obligations. Additionally, RECOs oversee relocation assistance services and approve real estate transactions in collaboration with Contracting Officers and Field Office Managers.

• NNSA
• Realty Specialists
• Real Estate Contracting Officers
• Responsibilities
• Federal Contracts

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Presentation Transcript

1. NNSAs Real Estate Update NA-521 Office of Infrastructure Planning and Analysis Sarah J. Watts, Real Estate Contracting Officer 16 May 2018 1

2. Overview Real Estate Team RECO Responsibilities Real Property Officer Guidance Workflow/Records Management Software New TMOU Process 2

3. 3

4. Overview of the Real Estate Team Joelle Altamirano Level III RECO Acquisition Leasing Management & Disposal Customers Albuquerque Complex Office of Secure Transportation Sandia National Laboratory Stephanie Loyd Level I RECO Acquisition Leasing Management & Disposal Customers Kansas City National Security Complex Lawrence Livermore National Laboratory Nevada National Security Complex Savannah River Operations Office Sarah J. Watts Level II RECO Leasing Level I RECO Management & Disposal Customers Los Alamos National Laboratory Pantex Plant Y-12 National Security Complex Amy Gann Certified Records Manager Certified Archivist New-Hire Realty Specialists NQ-02, estimated onboarding June NQ-02, estimated onboarding July 4

5. RECO Responsibilities The NNSA Administrator provides NA-521 Realty Specialists their RECO warrant. Only RECOs are delegated and have authorization to contract for the following (taken from NAVFAC Real Estate Procedural Manual P-73): Acquisition of real property and interests therein (ingrants) Management of real property (outgrants) Disposition or disposal of land, interests in land, improvements and related personal property, including sale of improvements on non-excess lands or forest products Memoranda in furtherance of the above functions (i.e., letter agreements, Memoranda of Understanding or Memoranda of Agreement) Negotiating, executing and administering federal contracts that safeguard the United States interests and making necessary determinations and findings under those contracts 5

6. RECO Responsibilities Personally signing all federal real estate contracts and modifications, or requests for contracts and modifications Assuring that funds for federal or M&O contract obligations are available and are within the scope of the contract before execution of the contract Reviewing contractor performance under the real estate terms of the federal contract Initiating any appropriate action necessary to properly assure satisfactory federal contract performance Relocation Assistance Services Reviewing and approving M&O real estate transactions, alongside the Contracting Officer s approval and Program and Field Office Manager s acknowledgement of the action (specific to NNSA) 6

7. Real Property Officer Guidance Purpose Establishes National Nuclear Security Administration (NNSA) policies and procedures for the acquisition, use, inventory, and disposition of real property or interests therein Significance Supplements DOE s Real Estate Desk Guide Updates 9-year-old guidance to align with NA-50 s Program Management Plan Enforceable under NNSA SD 430.1, Real Property Asset Management Timeline Interim Real Property Officer Guidance Issued April 2018 Planned issuance of final Real Property Officer Guidance: December 2018 7

8. Workflow/Records Management Software Purpose Outline data collection requirements, purchase commercial software, and work with G2 integration to offer a single interface for collecting, managing, & controlling all asset-related data Significance Disciplines the processes which can be structured and repeatable Improves efficiency, effectiveness, accountability, productivity, and transparency Measures business performance Makes it possible for employees to spend more time on other productive activities Reduces the risks associated with the current challenges and limitations on Real Estate Timeline December 2017: Completed software down selection Spring 2018: Software Acquisition Summer Fall 2018: Workflow Integration/Preparation for Deployment 8

9. Workflow/Records Management Software Software Requirements Workflow Based Reporting Features Form/Template Management and Filler Status Dashboard Notifications When and Where you Need Them Record Retention Role-Based Access Control Customer Request Approval Process Work Product Development Executed RE Contract 9

10. New TMOU Process 1. M&O identifies the real property transfer need and sends the following to the Field Office FIMS Property ID, FIMS Name, FIMS RPUID Current/Losing Program Owner, Current/Losing Field Office Gaining Program Owner, Gaining Field Office Mission Need Funding Type, Estimated Financial Liabilities Responsible NNSA Program Office (primary/secondary users) Other Liabilities Site Map If the Field Office Manager approves, the Field Office sends the request to NA-521 RECOs 2. 10

11. New TMOU Process 3. 4. NA-521 RECOs will verify the information and send to NA-50 NA-50 works with impacted PSOs and NNSA RPO to provide approval, including funding liabilities NA-521 RECOs prepare a Transfer Dataset Memo for signature by impacted Field Office Managers, PSOs, and NNSA RPO NA-521 RECOs and other party s RECOs prepare and sign TMOU with the Transfer Dataset Memo attached FIMS Administrators update FIMS NA-MB updates Stars & Stripes 5. 6. 7. 8. 11