Responsibilities and Role of a Student Organization Advisor
Serving as a student organization advisor entails providing guidance, support, continuity, policy interpretation, advocacy, participating in meetings and social activities, and ensuring fiscal oversight and financial responsibility. Advisors play a crucial role in helping student organizations succeed by offering assistance, stability, and advocacy to students navigating university policies and procedures.
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RSO Advisor Responsibilities What does a student organization advisor do?
Guidance and Support Serving as an organization's advisor shows a commitment to the success of the involved students. By association it conveys a special interest in the students' values and goals. The students count on the advisor not only to assist with administrative tasks and serve as a liaison with the University, but also to provide encouragement and guidance through a wide range of situations.
Continuity The advisor provides stability for organizations so records are not lost during the constant turnover of officers as students graduate from the University. The advisor can assist students with information regarding events, processes, etc. that have worked in the past and may be applicable to future group endeavors.
Policy Interpretation and Advocacy As an employee of The University of Oklahoma, a registered student organization's advisor can provide a unique perspective to students regarding University policies and procedures. The advisor can serve as an advocate for students who do not feel their needs are being met or who need assistance interpreting policies. The advisor can also provide critical feedback to HSC Student Affairs regarding ways to improve the student experience.
Meetings and Social Activities Advisors are encouraged to participate in meetings and activities with their respective registered student organizations. Many organizations create their own requirements for advisor involvement; if your organization has such requirements, be sure to communicate with the students regarding your availability and willingness to participate.
Fiscal Oversight One of the most important responsibilities of a registered student organization's advisor is the role of financial oversight. The advisor should assist students with the opening and maintenance of financial accounts. While each registered student organization should elect a student financial officer/treasurer, the advisor can provide guidance and training regarding how to create a budget and keep good financial records.
Financial Responsibility Quick tips for your student organization
Financial Handbook Please refer to the financial handbook provided. For questions regarding RSO Financial Responsibility, please contact Katherine Cooley by emailing Katherine- Cooley@ouhsc.edu or by calling (405) 271-2416.
RSO Registration Process How do student organizations become RSOs?
RSO Registration Process There are four steps to the RSO Registration Process in order be considered an RSO. Step 4 qualifies your group to apply for SGA funding. A representative must attend at least one funding meeting on the given dates. Step 1 : Establish Membership of at least 10 current HSC Students plus Advisor Step 2 : Develop Organizational Constitution and/or Bylaws Step 3 : Register your HSC Student Organization online Step 4 : Attend SGA Funding Meeting if you would like to apply for SGA Funding students.ouhsc.edu/organizations
Licensing students.ouhsc.edu/licensing
Title IX students.ouhsc.edu/title-ix
Risk Management for registered student organizations.
Risk Management The adviser is expected to be knowledgeable of University policies and advise officers if any activity will violate any policy or regulation of the University or if the activity may be hazardous to person or property. Further questions may be directed to HSC Student Affairs. students.ouhsc.edu/forms
Contact Information Title IX Title IX Kate Stanton Registration, Policies, Procedures Registration, Policies, Procedures Samuel Betty Assistant Vice President, HSC Student Affairs Associate Title IX Coordinator, Health Sciences Center Campus Kate-Stanton@ouhsc.edu Coordinator, HSC Student Affairs Samuel-Betty@ouhsc.edu Funding Funding Katherine Cooley Staff Accountant, HSC Student Affairs Katherine-Cooley@ouhsc.edu General Questions General Questions HSC Student Affairs students@ouhsc.edu (405) 271-2416
