READ Act Data Collection Training for K-3 Assessment - April 10, 2024
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Spring
202
4
READ
Act
Data
Collection
Training
K-3
Assessment
Collection
April 10, 2024
•
Introductions
in
the
Chat
•
Name,
role,
school,
new/returning
•
Grounding
in
the
WHY
•
Purpose
of
the
READ
data
collection
•
Data
privacy
and
security
•
READ
collection
timeline
•
202
4
data
elements
•
Live
walk-through
•
Common
problems,
solutions
&
sharing
•
Q
&
A
•
One on one support
Goals
for
Today
undefined
Purpose
of
READ
collection
•
Required
by
statute
•
Fund
distribution
•
Reporting,
legislative
updates,
grants,
etc.
•
ALL
K-
3
students
included
Data
privacy
and
security
Continued
Data
privacy
and
security
•
The
Drive
in
the
professional
workspace
for
education
is
the
main
file
exchange
system
and
has
been
named
“G-
Drive”.
•
The
CSI
approach
with
using
G-
Drive
with
the
schools
is
to
exchange
files
with
schools
.
•
A
READ
folder
has
been
shared
with
the
designated
person
at
your
school.
Within
that
folder
are
the
•
READ
Data
Collection
SY2
4
•
Teacher
Training SY2
4
•
Cohort
SY2
4
folders
•
If
you need
the
name
of
the
person
at
your
school
who
has
been
shared
on
the
folder,
willynwebb@csi.state.co.us
READ
Budget
Finance
contacts
at
schools
will
be
sent
a
READ
Budget
template
May
27.
Narrative
description
Budget
line
amount
Allowable
uses
document
(
CSI
resource
site
)
READ
Budget
due
to
RFF@csi.state.co.us
on
June
10.
Funds
released
in
November
(delayed
due
to
teacher
training
reporting)
READ
Act
Report
Requirements
READ
BUDGETS
Schools
submit
a
district
budget
including
a
narrative
explanation
of
how
they
plan
to
use
READ
funds
in
the
upcoming
school
year
to
ensure
that
the
district’s
proposed
use
of
money
follows
allowable
uses
of
READ
funds.
K-3 LITERACY PROGRAM & ASSESSMENT DATA (in progress on google form)
Schools
report
school
and
grade
level
K-
3
literacy
assessments,
core,
supplemental,
and
intervention
programs,
as
well
as
intervention
services
and
supports
and
professional
development
plan
if
applicable.
K-3 END OF YEAR READ ACT ASSESSMENT DATA (No Change)
Schools
report
student
level
spring
assessment
data
for
ALL
K-
3
students
that
is
used
to
determine
the
number
of
students
identified
as
having
SRDs
and
their
progress.
READ TEACHER TRAINING REQUIREMENT (New)
Schools
are
required
to
ensure
all
K-
3
teachers
and
K-
12
reading
interventionists
(not
paraprofessionals
acting
in
this
role)
complete
evidence-
based
training
in
teaching
reading
to
be
eligible
for
READ
Act
funds
for
2023-
2024
school
year
(more
training
to
come)
READ
Assessment
collection
timeline
202
3-2024
READ
Data
File
elements
No
changes
from
prior
years
Use
most
current
excel
template.
Submitted
files
must
be
in
excel
or
.csv
format.
Template
in
your
G-
Drive
Read
Data
SY2
4
folder
Spring
202
3-2024
READ
K-
3
Data
File
A
B
C
D
E
F
READ Spring Assessment
Reporting
Column
H-
If
a
student
scored
below
this
cut
score
this
has
to
be
Yes
Column
I-
the
SRD
column
!
How
to
use
the
READ
Plan
field
Column
H
Column
J
-What
test
did
the
student
take?
Column
K-
What
is
the
student’s
score?
Column
K
Cont. Assessment Reporting
Column
L
Column
M
Column
N
Ok
to
use
the
same
date
ONLY
if
Column
I
is
a
2
and
Column
M
is
a
1
What
did
the
READ
plan
provide?
Column
O
and
only
for
summer
2022
Column
P
and
only
before
or
after
school
Column
O
and
only
for
summer
2022
Column
P
and
only
for
before
or
after
school
Column
Q
during
the
day
interventions
T
em
p
l
at
e
Link,
Cut
Scores
and
Naming
Conventions
•
202
3-2024
READ
Spring
Assessment
File
Layout
Template
(Excel)
•
Cut
Scores
Documents
for
Interim
Assessments
Please
name
your
submission
with
NO
spaces:
SchoolCode_SchoolAcronym_READ
K3
_Date
0657_AAK_READ
K3
_05152023
Common
Problems
&
Questions
Losing
Leading
Zeros
•
Opening
a
file
in
excel
and
format
is
not
already
set
to
‘text’
•
Files
will
not
upload
properly
and
will
create
errors
Fix:
1.Select
the
cells
on
your
worksheet
where
you’ll
be
adding
the
data.
1.Right-
click
anywhere
in
the
highlighted
cells,
and
then
on
the
shortcut
menu,
click
Number
Format
>
Text
>
OK
.
Common
Issues
•
A
n
E
n
g
l
i
s
h
L
a
n
g
u
a
g
e
L
e
a
r
n
e
r
i
n
o
u
r
s
c
h
o
o
l
w
a
s
t
e
s
t
e
d
b
e
c
a
u
s
e
s
h
e
i
s
n
o
t
N
E
P
a
n
d
s
h
e
i
s
b
e
y
o
n
d
h
e
r
f
i
r
s
t
y
e
a
r
i
n
a
U
S
s
c
h
o
o
l
.
S
h
e
r
e
c
e
i
v
e
d
a
s
c
o
r
e
l
o
w
e
n
o
u
g
h
o
n
P
A
L
S
t
o
q
u
a
l
i
f
y
a
s
h
a
v
i
n
g
a
s
i
g
n
i
f
i
c
a
n
t
r
e
a
d
i
n
g
d
e
f
i
c
i
e
n
c
y
.
W
e
d
o
n
’
t
b
e
l
i
e
v
e
t
h
e
s
c
o
r
e
a
c
c
u
r
a
t
e
l
y
r
e
f
l
e
c
t
s
S
R
D
b
e
c
a
u
s
e
w
e
h
a
v
e
a
b
o
d
y
o
f
e
v
i
d
e
n
c
e
t
h
a
t
s
a
y
s
s
h
e
c
a
n
r
e
a
d
f
l
u
e
n
t
l
y
i
n
h
e
r
f
i
r
s
t
l
a
n
g
u
a
g
e
.
•
READ
Plan
=
2
(NA
because
student
was
not
identified
with
a
SRD)
•
READ
Status
=
4
•
READ
Test
=
07
•
READ
Score
=
0170
•
READ
Testing
Date
=
05202020
•
Recommended
Retention
=
2
•
Retained
=
2
•
READ
Plan
Support
=
0
for
each
Common
Issues
Continued
A
student
in
my
school
was
unable
to
be
tested
due
to
excessive
absences
,
but
the
child
was
enrolled
during
the
period
for
testing
and
has
a
READ
Plan
in
place
•
READ
Plan
=
1
•
READ
Status
=
0
•
READ
Test
=
06
•
READ
Score
=
9999
•
READ
Testing
Date
=
05202020
•
Recommended
Retention
=
2
•
Retained
=
2
•
READ
Plan
Support
=
Indicate
the
supports
the
student
received
Other
Common
Issues
•
A
1
st
grade
student
in
our
school
was
placed
on
a
READ
plan
earlier
this
year.
The
Spring
Acadience
(DIBELS)
score
is
above
the
cut
score
so
she
is
no
longer
identified
as
having
a
significant
reading
deficiency
.
However,
the
body
of
evidence
doesn’t
demonstrate
she
is
at
grade
level
yet.
We
will
keep
her
on
a
READ
plan.
•
READ
Plan
=
1
•
READ
Status
=
1
•
READ
Test
=
07
•
READ
Score
=
0812
•
READ
Testing
Date
=
05202020
•
Recommended
Retention
=
2
•
Retained
=
2
•
READ
Plan
Support
=
0
for
each
/
Tips and Tricks
Quick Check
-required
PLC survey for next year
READ
Act
Resources
https://resources.csi.state.co.us/read-act-home/
http://www.cde.state.co.us/coloradoliteracy/read
datapipeline
https://co.chalkbeat.org/2022/5/11/23067136/jeff
co-bright-
minds-
colorado-dyslexia-
middle-
high-
school-students
Don’t
forget!
DUE
DATE:
MAY
18
G-
DRIVE
UPLOAD
willynwebb@csi.state.co.us
303-532-
6262
One on One support by appointment
Newsletter:
Ready,
Set,
READ!
Newsletter
and podcast
to
get
on
the
listserv.
CSI Resource Site READ Data Collections
This training session covers the essential aspects of the READ Act data collection process for K-3 assessment, including goals, purpose, data privacy, security, budgeting, reporting requirements, and teacher training mandates. Participants will gain insights into the necessary procedures and collaborative tools required to ensure effective data collection and reporting for educational purposes.
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Presentation Transcript
Spring 2024 READ Act Data Collection Training K-3 Assessment Collection April 10, 2024
Goals for Today Introductions in the Chat Name, role, school, new/returning Grounding in the WHY Purpose of the READ data collection Data privacy and security READ collection timeline 2024 data elements Live walk-through Common problems, solutions & sharing Q & A One on one support
Purpose of READ collection Required by statute Fund distribution Reporting, legislative updates, grants, etc. ALL K-3 students included
Continued Data privacy and security The Google Drive in the professional Google workspace for education is the main file exchange system and has been named G-Drive . The CSI approach with using G-Drive with the schools is to exchange files with schools. A READ folder has been shared with the designated person at your school. Within that folder are the READ Data Collection SY24 Teacher Training SY24 Cohort SY24 folders If you need the name of the person at your school who has been shared on the folder, email willynwebb@csi.state.co.us
READ Budget Finance contacts at schools will be sent a READ Budget template May 27. Narrative description Budget line amount Allowable uses document (CSI resource site) READ Budget due to RFF@csi.state.co.us on June 10. Funds released in November (delayed due to teacher training reporting)
READ Act Report Requirements READ BUDGETS Schools submit a district budget including a narrative explanation of how they plan to use READ funds in the upcoming school year to ensure that the district s proposed use of money follows allowable uses of READ funds. K-3 LITERACY PROGRAM & ASSESSMENT DATA (in progress on google form) Schools report school and grade level K-3 literacy assessments, core, supplemental, and intervention programs, as well as intervention services and supports and professional development plan if applicable. K-3 END OF YEAR READ ACT ASSESSMENT DATA (No Change) Schools report student level spring assessment data for ALL K-3 students that is used to determine the number of students identified as having SRDs and their progress. READ TEACHER TRAINING REQUIREMENT (New) Schools are required to ensure all K-3 teachers and K-12 reading interventionists (not paraprofessionals acting in this role) complete evidence-based training in teaching reading to be eligible for READ Act funds for 2023-2024 school year (more training to come)
READ Assessment collection timeline April 10 April 30 August 1 Cohort files in the G-Drive Deadline for Cohort file in G-Drive Teacher Training Verification unless more time is needed for a student to potentially exit the READ plan. Email Willyn Deadline for file in G Deadline for file in G- -Drive Drive Assess all K-3 students Complete READ Data file by May 19th Correct READ Data File Errors READ funds distributed in the Fall, has varied due to Teacher Training (Nov) Upload in G-Drive-email Willyn Now through May 19 19 Have a summer contact to Willyn May 19 June 1
2023-2024 READ Data File elements Nochanges fromprior years Use mostcurrent exceltemplate.Submitted files must be in excel or.csv format. Templatein your G-DriveRead Data SY24 folder
Spring 2023-2024 READ K-3 Data File A B C D E F
Reporting ColumnH- If a studentscored belowthiscut scorethishas to be Yes ColumnI- the SRD column!
How to use the READ Plan field Column H
Cont. Assessment Reporting Ok to use the same date Column L Column M ONLY if Column I is a 2 and Column M is a 1 Column N
What did the READ plan provide? ColumnO andonlyfor summer 2022 Column O andonlyfor summer 2022 Column P and only before or afterschool Column P and onlyfor before or after school Column Q during theday interventions
Template Link, Cut Scores and Naming Conventions 2023-2024 READ Spring Assessment File Layout Template(Excel) CutScoresDocuments forInterimAssessments Please name your submission with NO spaces: SchoolCode_SchoolAcronym_READK3_Date 0657_AAK_READK3_05152023
Common Problems & Questions Losing Leading Zeros Opening a file in excel and format is not already set to text Files will not upload properly and will create errors Fix: 1.Select the cells on your worksheet where you ll be adding the data. 1.Right-click anywhere in the highlighted cells, and then on the shortcut menu, click Number Format >Text >OK.
Common Issues An English Language Learner in our school was tested because she is not NEP and she is beyond her first year in a US school. She received a score low enough on PALS to qualify as having a significant reading deficiency. We don t believe the score accurately reflects SRD because we have a body of evidence that says she can read fluently in her first language. READ Plan = 2 (NA because student was not identified with a SRD) READ Status = 4 READ Test = 07 READ Score = 0170 READ Testing Date = 05202020 Recommended Retention = 2 Retained = 2 READ Plan Support = 0 for each
Common Issues Continued A student in my school was unable to be tested due to excessive absences, but the child was enrolled during the period for testing and has a READ Plan in place READ Plan = 1 READ Status = 0 READ Test = 06 READ Score = 9999 READ Testing Date = 05202020 Recommended Retention = 2 Retained = 2 READ Plan Support = Indicate the supports the student received
Other Common Issues A 1stgrade student in our school was placed on a READ plan earlier this year. The Spring Acadience (DIBELS) score is above the cut score so she is no longer identified as having a significant reading deficiency. However, the body of evidence doesn t demonstrate she is at grade level yet. We will keep her on a READ plan. READ Plan = 1 READ Status = 1 READ Test = 07 READ Score = 0812 READ Testing Date = 05202020 Recommended Retention = 2 Retained = 2 READ Plan Support = 0 for each
Tips and Tricks / Quick Check -required PLC survey for next year
READ Act Resources https://resources.csi.state.co.us/read-act-home/ http://www.cde.state.co.us/coloradoliteracy/read datapipeline https://co.chalkbeat.org/2022/5/11/23067136/jeff co-bright-minds-colorado-dyslexia-middle-high- school-students
Dont forget! DUE DATE:MAY18 G-DRIVE UPLOAD
willynwebb@csi.state.co.us 303-532-6262 One on One support by appointment Newsletter: Ready, Set, READ! Newsletter and podcast Email to get on the listserv. CSI Resource Site READ Data Collections One on One support by appointment Newsletter: Ready, Set, READ! Newsletter and podcast Email to get on the listserv. CSI Resource Site READ Data Collections
