Public Information Release Procedures for Law Enforcement Agencies
District 1 Captain John Kempf
John.Kempf@isp.idaho.gov
ISP Communications Director,
Public Information Officer
Lynn Hightower
Lynn.hightower@isp.Idaho.gov
Notification &
Releasing Names
of Decedents
Public Trust and Confidence
Stakeholders:
•
Individuals and families of those involved in the incident.
•
Community who expects accountability, professionalism, integrity
(includes local media).
•
Law enforcement partners.
Public Trust and Confidence
Working Within a Process:
•
Consistent
•
Reliable
•
Treats people respect and dignity
ISP:
Continue to issue a summary of newsworthy traffic incidents
County Coroner:
Release names of deceased
October 1:
To make a Public/Press Release:
•
Sign up to receive ISP news releases
isp.idaho.gov/news-releases-sign-up
•
Email and/or a contact phone number
•
Email list of local media (distribution list)
•
Press Release Template (optional)
See local media email distribution lists
Criminal Investigation:
At ___ hours on (date), the _______ County Coroner’s Office was dispatched to (location). The
investigation is ongoing and no further information is anticipated for release at this time.
The investigation is being conducted by the (investigating agency).
Vehicle Crash:
The _______ County Coroner’s Office was notified to respond to (hospital) in (City) on (date of
response) regarding an individual who had been involved in a vehicle crash (location of
incident).
(Name of deceased) was transported to (hospital) following the incident for treatment to
injuries sustained during the incident. He/She succumbed to his/her injuries on (date).
The incident is under investigation by the (investigating agency).
Vehicle Crash:
(Name of deceased) was transported to (hospital) on (date) where he was pronounced at
___ hours.
According to reports, (last name of deceased) was involved in a vehicle crash at (location).
The incident is under investigation by the (investigating agency).
Examples from previous releases
Press Release Process:
•
Create the release using the template
•
Convert the Word doc to a PDF.
•
Distribute the release:
o
To: Your own email
o
BC: list of recipients
o
Attached the PDF
•
Let the investigating Trooper know the release is going out.
o
BC the investigating Trooper (family is aware).
District 1 Captain John Kempf
John.Kempf@isp.idaho.gov
ISP Communications Director,
Public Information Officer
Lynn Hightower
Lynn.hightower@isp.Idaho.gov
This document provides guidance on public information release procedures for law enforcement agencies. It covers topics such as handling notifications and releasing names of decedents, maintaining public trust and confidence, working within a process, and making public/press releases. It also includes examples from previous releases related to criminal investigations and vehicle crashes. The emphasis is on transparency, accountability, and professionalism in communication with stakeholders and the media.
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Presentation Transcript
District 1 Captain John Kempf John.Kempf@isp.idaho.gov ISP Communications Director, Public Information Officer Lynn Hightower Lynn.hightower@isp.Idaho.gov
Notification & Releasing Names of Decedents
Public Trust and Confidence Stakeholders: Individuals and families of those involved in the incident. Community who expects accountability, professionalism, integrity (includes local media). Law enforcement partners.
Public Trust and Confidence Working Within a Process: Consistent Reliable Treats people respect and dignity
October 1: ISP: Continue to issue a summary of newsworthy traffic incidents County Coroner: Release names of deceased
To make a Public/Press Release: Sign up to receive ISP news releases isp.idaho.gov/news-releases-sign-up Email and/or a contact phone number Email list of local media (distribution list) Press Release Template (optional)
Examples from previous releases Criminal Investigation: At ___ hours on (date), the _______ County Coroner s Office was dispatched to (location). The investigation is ongoing and no further information is anticipated for release at this time. The investigation is being conducted by the (investigating agency). Vehicle Crash: The _______ County Coroner s Office was notified to respond to (hospital) in (City) on (date of response) regarding an individual who had been involved in a vehicle crash (location of incident). (Name of deceased) was transported to (hospital) following the incident for treatment to injuries sustained during the incident. He/She succumbed to his/her injuries on (date). The incident is under investigation by the (investigating agency). Vehicle Crash: (Name of deceased) was transported to (hospital) on (date) where he was pronounced at ___ hours. According to reports, (last name of deceased) was involved in a vehicle crash at (location). The incident is under investigation by the (investigating agency).
Press Release Process: Create the release using the template Convert the Word doc to a PDF. Distribute the release: o To: Your own email o BC: list of recipients o Attached the PDF Let the investigating Trooper know the release is going out. o BC the investigating Trooper (family is aware).
District 1 Captain John Kempf John.Kempf@isp.idaho.gov ISP Communications Director, Public Information Officer Lynn Hightower Lynn.hightower@isp.Idaho.gov
