Preferred Lodging Contracts Information Session
This session provides information on preferred lodging contracts for University of Mary Washington (UMW) employees and guests. Details include contract administrators, preferred hotels, rates, reservation processes, and UMW policies for direct-billed rooms. Specific details for Country Inn & Suites by Radisson and Hyatt Place Fredericksburg are outlined with contact information and room rates. Guidance on booking procedures and financial obligations is also included.
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Preferred Lodging Contracts Information Session Lauren McDonald, Contract Administrator Ken Manahan, Contract Officer
Preferred Contracts Preferred meaning UMW obligations Hotel obligations Hotels: Country Inn & Suites by Radisson Hyatt Place Fredericksburg Residence Inn by Marriott
Request Types Individual Individual UMW Direct Billed Friends & Family Block Block UMW Direct Billed Friends & Family
UMW Policies Direct Billed Rooms All reservations should be forward to Accounts Payable, payables@umw.edu Rooms Blocks Contract agreement must be signed by Procurement Do not book UMW direct billed guests in Friends & Family blocks Guests must call to reserve room Use specific event and rate names
Country Inn & Suites by Radisson Contact Lenka Nichols, Dir. of Sales, lnichols@SharConMgt.com (540) 898-1800 Website Address 5327 Jefferson David Hwy 4.71 miles from the University Rooms 20 single rooms 99 double rooms Rates $84 for both UMW billed and Friends & Family Reservations Links to websites for Faculty & Staff (UMW billed) and Friends & Family Blocks: contact Dir. of Sales Rooms released 1 week in advance
Hyatt Place Fredericksburg Contact Andrew Staude, General Manager: andrew.staude@interstateh otels.com Kate Nazworth, Director of Sales: kate.nazworth@interstateh otels.com (540) 654-3333 Website Address 1242 Jefferson Davis Hwy 0.3 miles from the University Rooms 43 single 46 double
Hyatt Place Rates Rates Individual UMW Direct Bill GSA Rate currently $96 Block UMW Direct Bill Individual Friends & Family Block Friends & Family Visiting State Agencies Visiting Teams Tournaments Blackout Dates Hyatt Place Not to exceed $129 $107 Not to exceed $169 Not to exceed $129 Not to exceed $129 Not to exceed $169 Not to exceed $199 (except graduation)
Hyatt Place Rates, Direct Billed Individual UMW Billed Currently $96 Phone: use phrase UMW Billed To Book online with corporate code CR09904 Specify direct billing and provide the department to be billed and your name in the Special Requests session Forward reservation to payables@umw.edu
Hyatt Place, Direct Billed Block UMW Billed Rate not to exceed $129 This is above the state allowed rate. Any nightly rate that exceeds $96 needs special approvals, as indicated on the Travel Pre-Approval in Chrome River, and state funds might not be allowed for payment OR private funding sources might be needed. See Accounts Payable per diem and lodging rates site for details. Call and speak to hotel directly Rooms released 14 days before event
Hyatt Place, Friends and Family Individual Traveler $107 Request UMW Friends and Family or use corporate code CR51847 Block Not to exceed $169 Exceptions: State agencies and visiting teams not to exceed $129 Make reservations over the phone
Hyatt Place, Black Out Dates Events UMW Commencement Weekend UMW Alumni Weekend UMW Move-In Weekend UMW Family Weekend UMW Homecoming Hyatt Tip-Off Classic Rates not to exceed $199, except graduation
Residence Inn by Marriott Contact Evelyn Endler, Director of Sales: eendler@thmc.biz (540) 786-9222 Website Address 60 Town Centre Blvd 3.75 miles from UMW Rooms 93 single suites 23 two bedroom suites Rates $96 studio or single, $159** two bedroom suites Reservations Links to Direct Bill and Friends and Family websites Or use UMW Faculty and Staff for Direct Bill and UMW Friends and Family for visitors Block: rooms released 1 week in advance
Other Benefits Complementary Rooms Yes, free rooms!!! Contact Lauren McDonald, lmcdonal@umw.edu Meeting Spaces Complementary with blocks for Country Inn and Residence Inn 50% off with Hyatt Place Must be requested at booking Based on availability
Questions? Lauren McDonald, Contract Administrator lmcdonal@umw.edu, x1576 Ken Manahan, Contract Officer kmanaha2@umw.edu, x1382 Accounts Payable payables@umw.edu Information for Visitors: https://adminfinance.umw.edu/business- services/preferred-lodging/ Cobblestone https://umw.cobblestonesystems.com/public/
