Overview of Civil Registration Services in Kenya
Comprehensive assessment and strengthening efforts of Civil Registration and Vital Statistics (CRVS) in Kenya began with the 1st Conference for African Ministers responsible for CR in 2010. The CR process in Kenya involves registration of all births and deaths, archival, preservation, and issuance of certificates. The system is managed by the Ministry of Interior and Coordination of National Government, with a community-based registration approach involving local government administrators and healthcare professionals.
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Administrative, Operational Overview and CRVS Process Flow Daniel MUGA Civil Registration Services-Kenya
CR Strengthening efforts began in earnest with the 1stConference for African Ministers responsible for CR in Addis Ababa in August 2010. First regional platform on CR The Conference was aimed at addressing Governance as well as statistical gaps caused by under registration across Africa Isolated project-based and Institution-led ad hoc initiatives have not yielded meaningful results
Comprehensive Assessment to appraise the CR landscape among member countries. The CA findings should inform country Strategic Plans with a view to addressing the four key areas of Operations&Management, Cause of death and Statistics a CRVS System. (Policy&Legal, APAI-CRVSS also designed and recommended an Operational Frame work for CR systems in Africa.
Registration of all births and deaths occurring in Kenya and of Kenya citizens occurring outside Kenya Archival, preservation and security of births and deaths records Issuance of birth and death certificates Processing, analysis and dissemination of vital statistics from registration records
In Kenya CR is a National Government function in the Ministry of Interior and Coordination of National government. CRS is placed under one directorate which includes Immigration Services and Refugee Affairs. The National Registration Bureau, Legal Mandate only provides for Vital Events Proper recognition and legitimation) + Vertical events(Births, Deaths,
National system of registration with a national office and sub national offices known as district/sub county registries. The CR process is hinged on a community-based system of civil registration. Local government administrators (Assistant Chiefs) register home events while nurses/clinicians register health facility events.
KNBS MOH IPRS/NPR Dissemination of official Statistics DISSEMINATION ARCHIVAL AND CRD REGISTRATION DCRO & CERTIFICATION Registration of Event Issuance of Certificate Archival at District registry Compilation of Vital Statistics Forward duplicate record to HQ Village Elder NOTIFICATION Village Elder Notification of Death by Assistant Chief Notification of Death by Hospital Notification of Birth by Hospital Notification of Birth by Assistant Chief CHW TBA Village Elder Village Elder TBA CHW
KNBS Dissemination of Official Statistics MOH IPRS/NPR DISSEMINATION ARCHIVAL AND CRD REGISTRATION DCRO & CERTIFICATION Registration of Event Issuance of Certificate Archival at district registry Compilation of Vital Statistics Forward duplicate record to HQ Village Elder NOTIFICATION Village Elder CHW TBA Notification of Death by Assistant Chief Notification Death by Hospital Notification Birth by Hospital Notification of Birth by Assistant Chief CHW TBA TBA Village Elder CHW CHW Village Elder CHW TBA CHW TBA CHW CHW CHW
Financial Institutions Electors Register Research Tax Education TELCOS MARRIAGE DIS NRB IPRS/NPR - Passport register -Alien Card Register -Citizenship Register -ID Card Register CRVSS EDMS DCRO Home Hospital
CRS systems have been established primarily for their value as administrative data hubs. Data uses include personal identification, ID verification and statistics for planning Presentation and dissemination of structured statistical data has picked up from 2012 with the Economic Survey 2012, Stat Abstracts and Annual Vital Statistics Report 2013 - analyzed These structured reports will be part of a standard format for periodical information on CR
The CRVSS through IPRS shares data with several organizations with different data requirements Administrative, Statistical and both Admin and Statistical data sets. Admin AdminAdmin/Stat Admin/Stat Banks Banks Tax Tax Admin Telcos AdminAdmin/Stat Education Admin/Stat Telcos Education Research Research Elections Elections StatsAdmin/Stats Admin/Stats Stats
Structured Reports(avsr) API (regular users,) CRVSS II Integration/export KNBS Web Portal Web Portal(access to xc)
Databases configured with export functionalities. All the legal as well as statistical variables will be available to export subject to applicable rules between the client and the CR administrator. Rules to be defined in terms of queries, data requirements Regular users will develop their own applications linking with an Application Programming Interface - API developed in the system
Designing systems that cater for both historical (permanent and legal) data and new CR data Systems Integration where the CR events are managed by different authorities. Legal, Policy and Administrative landscape
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