Oregon Food Bank Civil Rights Training Overview
Welcome to the annual Oregon Food
Bank civil rights training.
It’s going to be great.
Please sign in.
Please answer the following
questions to the best of your ability.
Why are you at this training today?
a.
I love talking about
civil rights.
b.
I was hoping to take
a nap without
anyone noticing.
c.
My boss is making
me attend.
Quiz!
(Actually, it’s because your agency
administers TEFAP)
All
programs
that
distribute
USDA
commodities
must
comply
with
USDA
regulations
on
non-
discrimination
.
Which would you rather see on your
next truck?
A.
5 pallets of green
beans.
B.
50 cases of pork
patties.
C.
500 jars of peanut
butter.
D.
A ticket to the Super
Bowl.
Quiz!
Goals of Civil Rights
•
Equal and consistent
treatment for all
•
Knowledge of
rights and responsibilities
•
Elimination of
illegal barriers
•
Dignity and respect
for all
Where do these laws come from?
•
Race, color, national origin
–
Title VI — Civil Rights Act of 1964
–
Civil Rights Restoration Act of 1987
•
Sex
–
Title IX of the Education Amendments of 1972
•
Disability
–
Section 504 of the Rehabilitation Act of 1973
–
Americans with Disabilities Act
•
Age
–
Age Discrimination act of 1975
•
All
–
Program statutes and regulations
What is a protected class?
‘Protected class’ describes characteristics
that cannot be targeted for discrimination.
Protected classes - TEFAP
•
Race
•
Color
•
Age
•
Sex
•
National Origin
•
Disability
Which of these is
not
a protected class, in
accordance with TEFAP standards?
a.
Race
b.
Religion
c.
Disability
d.
Preference for
polka-dotted ties
Quiz!
Other classes are protected by both
federal and state laws.
While these do not reflect mandatory
standards for distributing TEFAP, the partners
in our network have agreed to honor them.
Other federally protected classes
•
Religion
•
Elderliness
•
Familial status
Additional State of Oregon
protected classes:
•
Sexual orientation
•
Retaliation for opposing an unlawful employment
practice
•
Association with a member of a protected class
•
Age (over 18)
•
Marital status
•
Injured workers
•
Family relationship
Types of Discrimination
•
Different Treatment
•
Disparate Treatment/Impact
•
Reprisal/Retaliation
Different Treatment
•
Using different eligibility criteria for certain
applicants.
•
Treating recipients differently based on
perceived characteristics.
a.
Okay
b.
Totally illegal!
That guy isn’t from the U.S. – do you hear that
accent? Let’s give him a just a tiny bit of food.
He may not even be a citizen!
Quiz!
Disparate Treatment/Impact
•
Discrimination that is not intentional, but
has that effect.
•
A rule, policy or practice that may be
neutral on its surface, but impacts a
protected class disproportionately.
It’s okay to let seniors come to the pantry an
hour early so they don’t have to wait in line.
a.
True
b.
False
Quiz!
Retaliation
Negative treatment of someone because
they filed a complaint, complained about
discrimination, or testified as a witness in a
complaint investigation.
You may decline service to:
a.
A guy who shows up
drunk and calls
people names.
b.
A guy who called
OHCS claiming he got
less food than
another client
because of his race.
Quiz!
Reasonable accommodation for
people with disabilities
•
Remember, not all disabilities are immediately
apparent.
•
Make alternate arrangements for services if
clients are unable to access your agency.
•
Think about your parking lot, hallways,
entrances and exits, and waiting area.
Documentation
•
Prominently post “And Justice for All” poster,
including hotline tear-offs
•
Maintain a file of complaints received
a.
Language
Evaluation
Program
b.
Let Everyone
Participate
c.
Limited English
Proficiency
Quiz!
What does LEP stand for?
Limited English Proficiency - LEP
Refers to individuals who do not speak English
as their primary language, and who have a
limited ability to read, speak, write, or
understand English.
LEP Requirements
If a significant number (or proportion) of the
eligible population needs information in a
language other than English, the program
should take reasonable steps to provide
information in the appropriate language.
Records
•
TEFAP records must be kept for a
minimum of three years.
•
Records must be kept confidential, with
access restricted to authorized
personnel
a.
Putting them in
the recycling bin
b.
Shredding them
c.
Using them to line
the birdcage
d.
Giving them to my
Regional Food
Bank for disposal
After three years, I can dispose of
TEFAP sign-in sheets by:
Quiz!
Non-Discrimination Statement
•
MUST
be included on
ALL
materials that are
developed for public information, public
education, and public distribution, including
web sites.
The Long Version
•
The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and
applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity,
religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual
orientation, or all or part of an individual’s income is derived from any public assistance program, or
protected genetic information in employment or in any program or activity conducted or funded by the
Department. (Not all prohibited bases will apply to all programs and/or employment activities.)
•
If you wish to file a civil Rights program complaint of discrimination, complete the USDA Program
Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.htm, or
at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of
the information requested in the form. Send your completed complaint form or letter to us by mail at U.S.
Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W.,
Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.
•
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the
Federal Relay Service at (800) 877-8339; or (800) 845-6736 (Spanish).
The Short Version
•
“This institution is an equal opportunity
provider.”
•
The short version may
only
be used for
materials that are smaller than a sheet of
paper (small fliers, recipe cards, etc.), and
must be in the same font size as the rest of
the text.
Public Notification
•
All FNS assistance programs must include
public notification to inform participants and
potentially eligible persons of:
•
Program availability
•
Program rights and responsibilities
•
Non-discrimination policy
•
Procedures for filing a complaint
Right to File a Complaint
•
Any person
alleging discrimination under one
of the protected classes can file a complaint
within 180 days
of the alleged discriminatory
action.
•
Complaints may be made anonymously.
What to do in the event of a civil
rights complaint
•
Notify program director
•
Provide forms for written complaints
OR
•
Take detailed notes of oral complaints
•
Forward complaints to OHCS and Oregon Food
Bank
Annual Training Requirement
OFB, RFBs and PAs administering TEFAP are
responsible for providing civil rights training
annually to all employees and volunteers who
have contact with participants and applicants.
Any Questions?
Learn about the annual civil rights training at the Oregon Food Bank, focusing on equal treatment, responsibilities, and dignity for all. Understand the importance of complying with USDA regulations and recognize protected classes under TEFAP standards. Explore the origins of civil rights laws and the significance of non-discrimination in program distribution.
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Presentation Transcript
Welcome to the annual Oregon Food Bank civil rights training. It s going to be great. Please sign in.
Please answer the following questions to the best of your ability.
Quiz! Why are you at this training today? a. I love talking about civil rights. b. I was hoping to take a nap without anyone noticing. c. My boss is making me attend.
(Actually, its because your agency administers TEFAP) All programs that distribute USDA commodities must comply with USDA regulations on non- discrimination.
Goals of Civil Rights Equal and consistent treatment for all Knowledge of rights and responsibilities Elimination of illegal barriers Dignity and respect for all
Where do these laws come from? Race, color, national origin Title VI Civil Rights Act of 1964 Civil Rights Restoration Act of 1987 Sex Title IX of the Education Amendments of 1972 Disability Section 504 of the Rehabilitation Act of 1973 Americans with Disabilities Act Age Age Discrimination act of 1975 All Program statutes and regulations
What is a protected class? Protected class describes characteristics that cannot be targeted for discrimination.
Protected classes - TEFAP Race Color Age Sex National Origin Disability
Quiz! Which of these is not a protected class, in accordance with TEFAP standards? a. Race b. Religion c. Disability d. Preference for polka-dotted ties
Other classes are protected by both federal and state laws. While these do not reflect mandatory standards for distributing TEFAP, the partners in our network have agreed to honor them.
Other federally protected classes Religion Elderliness Familial status
Additional State of Oregon protected classes: Sexual orientation Retaliation for opposing an unlawful employment practice Association with a member of a protected class Age (over 18) Marital status Injured workers Family relationship
Types of Discrimination Different Treatment Disparate Treatment/Impact Reprisal/Retaliation
Different Treatment Using different eligibility criteria for certain applicants. Treating recipients differently based on perceived characteristics.
Quiz! That guy isn t from the U.S. do you hear that accent? Let s give him a just a tiny bit of food. He may not even be a citizen! a. Okay b. Totally illegal!
Disparate Treatment/Impact Discrimination that is not intentional, but has that effect. A rule, policy or practice that may be neutral on its surface, but impacts a protected class disproportionately.
Quiz! It s okay to let seniors come to the pantry an hour early so they don t have to wait in line. a. True b. False
Retaliation Negative treatment of someone because they filed a complaint, complained about discrimination, or testified as a witness in a complaint investigation.
Quiz! You may decline service to: a. A guy who shows up drunk and calls people names. b. A guy who called OHCS claiming he got less food than another client because of his race.
Reasonable accommodation for people with disabilities Remember, not all disabilities are immediately apparent. Make alternate arrangements for services if clients are unable to access your agency. Think about your parking lot, hallways, entrances and exits, and waiting area.
Documentation Prominently post And Justice for All poster, including hotline tear-offs Maintain a file of complaints received
Quiz! What does LEP stand for? a. Language Evaluation Program b. Let Everyone Participate c. Limited English Proficiency
Limited English Proficiency - LEP Refers to individuals who do not speak English as their primary language, and who have a limited ability to read, speak, write, or understand English.
LEP Requirements If a significant number (or proportion) of the eligible population needs information in a language other than English, the program should take reasonable steps to provide information in the appropriate language.
Records TEFAP records must be kept for a minimum of three years. Records must be kept confidential, with access restricted to authorized personnel
Quiz! After three years, I can dispose of TEFAP sign-in sheets by: a. Putting them in the recycling bin b. Shredding them c. Using them to line the birdcage d. Giving them to my Regional Food Bank for disposal
Non-Discrimination Statement MUST be included on ALL materials that are developed for public information, public education, and public distribution, including web sites.
The Long Version The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.htm, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6736 (Spanish).
The Short Version This institution is an equal opportunity provider. The short version may only be used for materials that are smaller than a sheet of paper (small fliers, recipe cards, etc.), and must be in the same font size as the rest of the text.
Public Notification All FNS assistance programs must include public notification to inform participants and potentially eligible persons of: Program availability Program rights and responsibilities Non-discrimination policy Procedures for filing a complaint
Right to File a Complaint Any person alleging discrimination under one of the protected classes can file a complaint within 180 days of the alleged discriminatory action. Complaints may be made anonymously.
What to do in the event of a civil rights complaint Notify program director Provide forms for written complaints OR Take detailed notes of oral complaints Forward complaints to OHCS and Oregon Food Bank
Annual Training Requirement OFB, RFBs and PAs administering TEFAP are responsible for providing civil rights training annually to all employees and volunteers who have contact with participants and applicants.
