National Database of Cooperatives: Ministry of Cooperation Initiatives

 
National
 
Database
of
Cooperatives
 
Ministry
 
of
 
Cooperation
 
1
 
2
 
Current
 
Scenario
 
At
 
present,
 
and
 
authentic
 
data
b
a
s
e
 
on
 
t
h
er
e
 
i
s
 
no
cooperatives
 
comprehensive
availa
b
l
e
 
wi
t
h
 
the
 
M
i
n
i
s
tr
y
 
of
 
Cooperation.
T
h
e
 
Mi
n
ist
r
y
 
o
f
 
Coopera
t
ion
 
ha
s
 
ini
t
iated
 
p
roc
e
s
s
 
for
creating
 a
 
National
 
Database
 
on
 
Cooperatives.
 
Ministry 
has 
already 
started 
consultations 
with 
stakeholders
on
 
finalization
 
and
 
inclusion
 
of
 
various
 
parameters,
procedures
 and
 
processes
 
for
 
the
 
database;
23
rd
 
December,
 
2021
5
th
 
January,
 
2022
7
th
 
February,
 
2022
 
3
Introduction
 
an
d
 
Objectives
 
o
f
 
the
 
Database
 
The
 
objective
 
of
 
developing
 
National 
Database 
on 
Cooperatives is
 
to
provide 
a 
single 
point 
access 
to 
information 
on 
cooperatives 
of 
different
sectors
 
and
 
develop
 
a
 
process
 
for
 
better
 
understanding
 
of
 
cooperatives.
The
 
proposed
 
database 
may 
function 
as 
the 
main 
planning 
tool
 
for
Central
 
Ministries,
 
State
 Governments,
 
Cooperative
 
Federations,
Cooperators
 
and
 
Sectoral
 
Institutions
 
like
 
NABARD, 
 
etc.
 
for
cooperative
 
sector.
It 
is envisaged 
to 
facilitate 
in 
policy 
making, 
improve 
governance 
and
improve 
transparency. 
It 
may 
also 
help 
the 
cooperative 
sector 
for
 
its
better
 
positioning
 
in
 
the
 
business
 
environment.
The 
proposed 
database 
intends 
to 
bring 
synergy 
among 
line 
ministries
and
 
state
 
governments.
 
4
 
Functionin
g
 
an
d
 
Workflow
 
o
f
 
the
 
Database
 
The 
system 
would be 
made 
available 
as 
a 
platform 
and 
can 
easily be
adopted
 
for
 
various
 
activities
 
over
 
a
 
period
 
of
 
time.
The
 
filing
 
of
 
data
 
may
 
be
 
kept
 
voluntary
 
for
 
the
 
cooperatives.
The
 
platform
 
of
 
database
 
would
 
be
 
available
 
on
 
24*7
 
bases
 using
internet 
in 
a 
faster 
and 
secure 
environment adopting 
standard 
open
technologies.
There 
are 
two
 
components 
of
 
the 
database: 
static 
and 
dynamic. 
The
dynamic database 
components 
(financial  
details)  
need 
to  
be 
updated
on
 
annual
 
basis
 
as
 
on
 
the
 
closure
 
of
 
financial
 
year.
In 
order 
to 
populate 
the 
data 
and 
understand 
the 
ground 
realities, 
it 
is
proposed 
that 
we 
may 
request 
the 
cooperatives 
to 
fill 
up 
the 
additional
data
 
for
 
previous
 
two
 
years
 
(2019-20
 
and
 
2020-21).
 
5
 
Data
 
Dissemination
 
and
 
Report
 
Generation
 
Central
 
Ministries,
 
NABARD,
 
State
 
Authorities,
 
National
Federations 
and 
other 
stakeholders 
may 
be 
provided  
access
to
 
data
 
as
 
per
 
the
 
Open
 Data
 
Policy
 
of
 
Government
 
of
 
India.
 
Quarterly 
bulletin 
may 
be 
issued 
giving 
significant 
insight 
to
the 
data. 
A 
dash 
board/ 
analytics 
of
 
information 
would be
made
 
available
 
to
 
public.
 
There 
shall 
be 
a 
dedicated 
help 
desk 
and 
toll 
free 
number 
to
assist
 
Cooperatives/Federations.
 
6
Work
 
Done
 
b
y
 
the
 
Ministry
 
At 
present 
Data 
Analytics 
Division, 
M/o 
Cooperation is 
working 
on 
the
prototype
 
of
 
the
 
National
 
Cooperative
 
Database
 
in
 
the
 
MS
 
Access
database.
The
 Division
 
has 
already
 
finalized
 
various
 parameters 
or
 
fields
 
to
 
be
incorporated
 
in
 
the
 
proposed
 
database.
The 
structure 
and 
design 
of
 
the 
data 
collection
 
template 
of
 
proposed
database
 
is
 
in
 
the
 
finalization
 
stage.
Different 
tables/blocks/forms/reports 
of 
the 
database 
has 
been 
created 
in
MS 
Access 
for
 
demonstration purpose 
and 
may 
be 
communicated 
to
 
the
software
 
developer.
 
7
 
Static
 
Blocks
 
of
 
the
 
Database
Th
e
 
prop
o
se
d
 
data
b
as
e
 
ha
s
 
bee
n
 
di
v
i
d
e
d
 
in
 
the
 
static
and
 
dynamic
 
blocks.
Th
e
 
stat
i
c
 
bl
o
ck
s
  
will
 
c
o
ntai
n
 
the
 
fields
 
which
  
remain
un
c
han
g
e
d
  
for
 
a
 
c
o
m
p
a
r
ativel
y
 
l
onge
r
 
perio
d
 
o
f
 
tim
e
.
 
bel
o
w
 
a
n
d
 
The
 
outline
 
of
 
the
 
Static
 
block
 
is
 
listed
detailed
 
fields
 
will
 
be
 
shown
 
in
 
further
 
slides.
A.
Identification
 
Block
B.
Particular
 Block
C.
Operative
 
Detail
 
Block
D.
Details
 
of
 
Board
 
of
 
Director’
 
Block
E.
Use
 
of
 
ICT
 
Block
 
8
 
Dynamic
 
Blocks
 
of
 
the
 
Database
 
Th
e
 
dynami
c
 
bl
o
c
k
s
 
ma
y
 
h
a
v
e
 
fields
 
that
 
ma
y
 
be
updated
 
annually
 
after
 
the
 
closure
 
of
 
the
 
financial
 
year.
Th
e
 
outl
i
n
e
 
o
f
 
the
 
Dyn
a
mic
 
blo
c
k
s
 
is
 
listed
 
belo
w
 
a
n
d
the
 
detailed
 
fields
 
will
 
be
 
shown
 
in
 
further
 
slides.
 
F.
Employment
 
and
 
Labour
 
Cost
 
Block
G.
Income
 
and
 
Expenditure
 
Block
H.
Asset
 
and
 
Liability
 
Block
I.
Products
,
 
Services
 
and
 
Schemes
 
Block
J.
Verification
 
and
 
Submission 
Block
 
Screen
 
Shot
 
of
 
Template
 
of
 
the
 
Database
 
9
 
Screen
 
Shot
 
of
 
Block
 
A
 
in
 
the
 
Database
 
10
 
Screen
 
Shot
 
of
 
Block
 
B
 
in
 
the
 
Database
 
11
 
Screen
 
Shot
 
of
 
Block
 
C
 
in
 
the
 
Database
 
12
 
Screen
 
Shot
 
of
 
Block
 
D
 
in
 
the
 
Database
 
13
 
Screen
 
Shot
 
of
 
Block
 
E
 
in
 
the
 
Database
 
14
 
Screen
 
Shot
 
of
 
Block
 
F
 
in
 
the
 
Database
 
15
 
Screen
 
Shot
 
of
 
Block
 
G
 
in
 
the
 
Database
 
16
 
Screen
 
Shot
 
of
 
Block
 
H
 
in
 
the
 
Database
 
17
Screen
 
Shot
 
of
 
Block
 
I
 
in
 
the
 
Database
 
18
 
Screen
 
Shot
 
of
 
Block
 
J
 
in
 
the
 
Database
 
19
 
20
Pro
p
os
a
ls
 
o
f
 
Ministry
 
The 
Ministry 
is 
planning 
to 
held 
a 
Workshop 
with 
State 
Registrar 
of
Cooperative 
Societies 
(RCS), 
Cooperative 
Federations, 
NCCT, 
Training
Institutes,
 
NABARD
 
for
 
finalisation
 
of
 
Sector-Specific
 
Fields
 
of
 
the
proposed
 
Database.
The
 Ministry
 
may
 
facilitate
 
State
 Governments, 
 
Cooperative
Federations 
to 
organise 
awareness 
campaign 
about 
the importance 
of
proposed 
National 
Database 
for 
policy 
making 
at 
grass 
root 
level 
and
encouraged
 
them
 
to
 
enter
 
requisite
 
data
 
at
 
Cooperative
 
level
 
itself.
Keeping 
in 
view
 of
 
workload 
involved 
and 
practices 
followed
 
for
 
data
collection
 
in
 
similar
 
Census/Surveys,
 
like
 
Economic
 
Census,
 
NSS
Surveys, 
the 
Ministry 
may 
keep 
Budgetary 
provisions 
of 
honorarium 
to
meet
 
data
 
entry
 
related
 
expenditure.
 
21
 
Way
 
Fo
rw
a
rd
 
The
 
database 
may 
be 
prepared  
in 
such 
a 
way  
that 
it  
may 
help
the
 
State
 
Governments
 
for
 
registration
 
of
 
the
 
new
 
cooperatives.
The
 
portal
 
may
 
turn
 
into
 
a
 
national
 
portal
 
of
 
registration
 
of
cooperatives. 
However, 
it 
would 
depend 
on 
further 
customisation
as
 
per
 
the
 needs
 
of
 
the
 
registering
 
authorities
 
in
 
State
Government
 
and
 
on
 
boarding
 
of
 
State
 
Governments.
The
 
portal
 
may
 
be
 
linked
 
to
 
GEM
 
(Government
 
E  
Market)
platform 
so 
that 
cooperatives 
can 
sell 
their 
products 
and 
services
at
 
that
 
platform.
 
22
 
Than
k
 
You
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The Ministry of Cooperation is developing a National Database of Cooperatives to enhance transparency, governance, and policymaking in the cooperative sector. The database aims to provide comprehensive information on cooperatives across sectors, improve coordination among stakeholders, and facilitate better decision-making. Various initiatives like consultations, structuring data processes, and data dissemination strategies are underway to establish this central database. The system will offer a platform for cooperatives to voluntarily contribute data, with plans for both static and dynamic components. Additionally, efforts are being made to ensure easy access to information for various entities and to implement a dedicated help desk for assistance.


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  1. National Database of Cooperatives Ministry of Cooperation 1

  2. Current Scenario At present, there cooperatives is no comprehensive available with the Ministry of and authentic database on Cooperation. The creating a National Database on Cooperatives. Ministry has already started consultations with stakeholders on finalization and inclusion procedures and processes for the database; 23rdDecember, 2021 5thJanuary, 2022 7thFebruary, 2022 Ministry of Cooperation has initiated process for of various parameters, 2

  3. Introduction and Objectives of the Database The objective of developing National Database on Cooperatives is to provide a single point access to information on cooperatives of different sectors and develop a process for better understanding of cooperatives. The proposed database may function as the main planning tool for Central Ministries, State Governments, Cooperators and Sectoral Institutions cooperative sector. Cooperative like NABARD, Federations, etc. for It is envisaged to facilitate in policy making, improve governance and improve transparency. It may also help the cooperative sector for its better positioning in the business environment. The proposed database intends to bring synergy among line ministries and state governments. 3

  4. Functioning and Workflow of the Database The system would be made available as a platform and can easily be adopted for various activities over a period of time. The filing of data may be kept voluntary for the cooperatives. The platform of database would be available on 24*7 bases using internet in a faster and secure environment adopting standard open technologies. There are two components of the database: static and dynamic. The dynamic database components (financial details) need to be updated on annual basis as on the closure of financial year. In order to populate the data and understand the ground realities, it is proposed that we may request the cooperatives to fill up the additional data for previous two years (2019-20 and 2020-21). 4

  5. Data Dissemination and Report Generation Central Federations and other stakeholders may be provided access to data as per the Open Data Policy of Government of India. Ministries, NABARD, State Authorities, National Quarterly bulletin may be issued giving significant insight to the data. A dash board/ analytics of information would be made available to public. There shall be a dedicated help desk and toll free number to assist Cooperatives/Federations. 5

  6. Work Done by the Ministry At present Data Analytics Division, M/o Cooperation is working on the prototype of the National Cooperative Database in the MS Access database. The Division has already finalized various parameters or fields to be incorporated in the proposed database. The structure and design of the data collection template of proposed database is in the finalization stage. Different tables/blocks/forms/reports of the database has been created in MS Access for demonstration purpose and may be communicated to the software developer. 6

  7. Static Blocks of the Database The proposed database has been divided in the static and dynamic blocks. The static blocks will contain the fields which remain unchanged for a comparatively longer period of time. The outline of the Static block is listed detailed fields will be shown in further slides. A. Identification Block B. Particular Block C. Operative Detail Block D. Details of Board of Director Block E. Use of ICT Block below and 7

  8. Dynamic Blocks of the Database The dynamic updated annually after the closure of the financial year. blocks may have fields that may be The outline of the Dynamic blocks is listed below and the detailed fields will be shown in further slides. F. Employment and Labour Cost Block G. Income and Expenditure Block H. Asset and Liability Block I. Products, Services and Schemes Block J. Verification and Submission Block 8

  9. Screen Shot of Template of the Database 9

  10. Screen Shot of Block A in the Database 10

  11. Screen Shot of Block B in the Database 11

  12. Screen Shot of Block C in the Database 12

  13. Screen Shot of Block D in the Database 13

  14. Screen Shot of Block E in the Database 14

  15. Screen Shot of Block F in the Database 15

  16. Screen Shot of Block G in the Database 16

  17. Screen Shot of Block H in the Database 17

  18. Screen Shot of Block I in the Database 18

  19. Screen Shot of Block J in the Database 19

  20. Proposals of Ministry The Ministry is planning to held a Workshop with State Registrar of Cooperative Societies (RCS), Cooperative Federations, NCCT, Training Institutes, NABARD for finalisation of Sector-Specific Fields of the proposed Database. The Federations to organise awareness campaign about the importance of proposed National Database for policy making at grass root level and encouraged them to enter requisite data at Cooperative level itself. Ministry may facilitate State Governments, Cooperative Keeping in view of workload involved and practices followed for data collection in similar Census/Surveys, like Economic Census, NSS Surveys, the Ministry may keep Budgetary provisions of honorarium to meet data entry related expenditure. 20

  21. Way Forward The database may be prepared in such a way that it may help the State Governments for registration of the new cooperatives. The portal may turn into a national portal of registration of cooperatives. However, it would depend on further customisation as per the needs of the registering Government and on boarding of State Governments. authorities in State The portal may be linked to GEM (Government E platform so that cooperatives can sell their products and services at that platform. Market) 21

  22. Thank You 22

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