Maryland Department of Health Interagency Agreements Overview
This content provides insight into the interagency agreements (IAs) of the Maryland Department of Health's Office of Procurement & Support Services, including training agendas, forms, reports, and guidelines for state agencies. It emphasizes the use of IAs for collaboration between state entities and details on the necessary forms, certifications, and modification processes involved.
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INTER AGENCY AGREEMENTS IA S MARYLAND DEPARTMENT OF HEALTH OFFICE OF PROCUREMENT & SUPPORT SERVICES -LAUREN DENNSTAEDT
IA Training Agenda 10/25/2018 COMAR Web dates Checklist & IA report HBC new initiative Cover sheets IA, Mod, Option Why mod? Fund cert Templates IA & Mod DBM approval forms IA process Misc Links HSE information & eMM
Web dates Interagency Agreement Forms (IAs) File Name Date Last Updated Description Staffing IA Request Form 07/18 Staffing IA Request Form IA checklist 10/18 IA Checklist IA-Fund-Certification.doc 03/18 IA Fund Certification IA-Cover-Sheet.doc 02/18 IA Cover sheet IA-Template 06/18 IA Template Attachment1-New Agreements 06/18 DBM pre-approval Original IA IA Option Cover Sheet.doc 02/18 IA Option Cover sheet IA Modification Cover Sheet.doc 02/18 IA Modification Cover sheet IA-Modification-Template.doc 02/18 IA Modification Template Attachment 2-Modification 06/18 DBM pre-approval Mods & OPTs Interagency-Report-IAAR 08/18 Interagency Report https://health.maryland.gov/pages/sf_dcpf.aspx
COMAR 21.02.03.(7) State agencies shall first consider State resources to meet their requirements as an alternative to contracting. Interagency contracts (IAs) may be used for the formulation of agreements between State agencies. A contract may be awarded to another State agency even if the agency s bid is not competitive with bids received from outside sources when it is in the best interests of the State to do so.
IA Report - IAAR Please visit our OPASS web site Under Forms click on OPASS Forms OR Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx Under Interagency Agreement Forms (IA s) you will find latest IA Report IAAR
IA Checklist Please visit our OPASS web site Under Forms click on OPASS Forms OR Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx Under Interagency Agreement Forms (IA s) you will find latest IA Checklist
Statements Please visit our OPASS web site Under Resource Center click on OPASS Resource Library OR Click on link below https://health.maryland.gov/OPASS/Pages/resourcelibrary.aspx Under IA Training [Lauren] you will find Statements for below BowieSU Capabilities Statement CoppinSU Capabilities Statement MorganSU Capabilities Statement
HBCU Chart RB Please visit our OPASS web site Under Resource Center click on OPASS Resource Library OR Click on link below https://health.maryland.gov/OPASS/Pages/resourcelibrary.aspx Under IA Training [Lauren] you will find HBCU Chart
Cover Sheet & Fund Cert. Please visit our OPASS web site Under Forms click on OPASS Forms OR Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx Under Interagency Agreement Forms (IA s) you will find latest following forms IA Cover Sheet Mod Cover Sheet IA Opt Cover Sheet IA Fund Certification
Template Please visit our OPASS web site Under Forms click on OPASS Forms OR Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx Under Interagency Agreement Forms (IA s) you will find latest Template IA Template eMaryland Vendor Number for USM Institutions IA Mod Template
Attachments Please visit our OPASS web site Under Forms click on OPASS Forms OR Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx Under Interagency Agreement Forms (IA s) you will find latest Attachments Attachment 1 New Agreements Attachment 2 Options Modifications
IA Process No DBM Approval Checklist & IA report to Dept Sec when all required signatures have been acquired, program will receive an email from OPASS stating proceed with IA IA packet to OPASS hard copies in OPASS box ADPICS approval Signatures OPASS award 2 IAs returned to program
IA Process- DBM Approval Checklist & IA report to Dept Sec when all required signatures have been acquired, program will receive an email from OPASS stating submit items for DBM approval DBM attachment 1 or 2, IA template/mod/opt letter, detailed budget, SOW, correct cover sheet and fund cert emailed to Lauren in Word. 2 examples of invoices - pdf DBM approval may require discussions IA packet to OPASS hard copies to OPASS ADPICS approval Signatures OPASS award 2 IAs returned to program
IA Process Staffing Requests For staffing requests where MDH personal supervise IA staff (rather than the University providing supervision service) Dept Sec for signature to COO for signature. Signed/approved Staffing Request to OPASS All staffing requests are on a case by case basis Staffing IA Request Form Please visit our OPASS form web site for latest Staffing IA Request Form. Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx
IA Process Staffing Requests Please visit our OPASS web site Under Forms click on OPASS Forms OR Click on link below https://health.maryland.gov/pages/sf_dcpf.aspx Under Interagency Agreement Forms (IA s) you will find latest Staffing IA Request Form
Misc. CTS 270 days Requires decision emails getting them to stop IDC Tiers 0% - 15% - program approval 16% - 25% - OPASS approval 26% and above 5thfloor approval IAs with IT components Any IT portions of an IA should refer to the DoIT master contractors list as part of their checklist Sharing Internal MDH - emails, OPASS ANNOUNCEMENTS documents, etc are not shared with contractors
Links Our web site for forms: https://health.maryland.gov/pages/sf_dcpf.aspx . Do not bookmark this as changes happen frequently. Always use the most current form Our Resource Library for HSE information and this IA training: https://health.maryland.gov/OPASS/Pages/resourcelibrary.aspx CTS access to view: send request to lauren.dennstaedt@maryland.gov Will require your username in active directory OPASS ANNOUNCEMENTS Group: send request to lauren.dennstaedt@maryland.gov DoIT consulting and technical services: http://doit.maryland.gov/contracts/Pages/ContractLibraryCATSPlus.aspx Any IA with IT components must check here in preparing checklist MD Works/services: http://www.mdworks.com/ew_productsservices.html ADPICS: http://doit.net.md.gov/servdesk/pages/trainingDocs.aspx http://doit.net.md.gov/servdesk/pages/TrainingVideoList.aspx
HSE Human, Social or Education Service Agreements Please visit our OPASS web site Under Resource Center click on OPASS Resource Library OR Click on link below https://health.maryland.gov/OPASS/Pages/resourcelibrary.aspx Under IA Training [Lauren] you will find HSE
Posting on eMM Please visit our OPASS web site Under Resource Center click on OPASS Resource Library OR Click on link below https://health.maryland.gov/OPASS/Pages/resourcelibrary.aspx Under IA Training [Lauren] you will find Posting on eMM
eMM Confirmation Please visit our OPASS web site Under Resource Center click on OPASS Resource Library OR Click on link below https://health.maryland.gov/OPASS/Pages/resourcelibrary.aspx Under IA Training [Lauren] you will find eMM Confirmation
