Key Tips for Effective Planning Commission Participation
Learn how to be an effective planning commissioner by understanding the basics of planning, respecting staff, reading reports, asking questions, and engaging respectfully in meetings. Additionally, discover how to chair a meeting effectively by managing discussions, ensuring equal participation, and showing appreciation to staff and attendees.
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Presentation Transcript
PLANNING COMMISSION 101: PLANNING COMMISSION 101: THE NUTS AND BOLTS OF PLANNING THE NUTS AND BOLTS OF PLANNING BEING AN EFFECTIVE COMMISSIONER BEING AN EFFECTIVE COMMISSIONER
WHAT I DO TO BE AN EFFECTIVE WHAT I DO TO BE AN EFFECTIVE PLANNING COMMISSIONER PLANNING COMMISSIONER 1. Understand what planning is all about. If you do not know, meet with staff to learn 2. Respect staff and their time 3. Keep a copy of the General Plan, design guidelines, and zoning ordinance handy
WHAT I DO TO BE AN EFFECTIVE WHAT I DO TO BE AN EFFECTIVE PLANNING COMMISSIONER PLANNING COMMISSIONER 4. Read the staff reports 5. Ask planning staff questions about agenda items BEFORE the meeting 6. Visit the site if the application involves real property or structures
WHAT I DO TO BE AN EFFECTIVE WHAT I DO TO BE AN EFFECTIVE PLANNING COMMISSIONER PLANNING COMMISSIONER 7. Announce, under Ex Parte Communications, if a site is visited or applicants or others are spoken to prior to the meeting 8. Pay attention to staff and speakers when they are addressing the commission 9. Take notes when people are addressing the Commission
WHAT I DO TO BE AN EFFECTIVE WHAT I DO TO BE AN EFFECTIVE PLANNING COMMISSIONER PLANNING COMMISSIONER 10. Wait until speakers have finished talking to ask questions for clarification 11. Treat all those at the meeting with courtesy and respect 12. Be patient, some hearings can be lengthy and all speakers deserve to be heard 13. When you re considering a project, look for ways to enhance it
WHAT I DO TO BE AN EFFECTIVE CHAIR WHAT I DO TO BE AN EFFECTIVE CHAIR Call the meeting to order by welcoming all to the Westminster, California Planning Commission meeting of... Take the lead and steer the meeting to ensure it stays on course Ensure all have an opportunity to speak without interruption
WHAT I DO TO BE AN EFFECTIVE CHAIR WHAT I DO TO BE AN EFFECTIVE CHAIR Thank staff when they finish their presentations Thank attendees when they conclude their comments At the end of the meeting thank attendees, staff and commissioners for their participation
