Job Shadowing Program Overview in Organizational Development and Learning Department
Job Shadowing
Program Overview
Organizational Development
and Learning Department
Program Purpose
Observe the daily routines of healthcare
workers.
Help participants begin to identify career
interests in healthcare.
Help participants gain awareness of the
academic, technical, and personal skills
required in healthcare professions.
Request Process
Review Program Overview
Complete online request form
Print and complete the following:
Authorization/Release of Liability Form
Confidentiality and Security Agreement
Applicable Health Information Form
Program Guidelines
Job shadowing is an observation
experience only.
Patient care will not be permitted and
therefore the shadow time will not qualify
as clinical experience.
Eligibility
High school students must be a Junior or
Senior.
Parent or guardian witnessed signature required
for all participants under 18 years of age.
Current college students
Individuals exploring a second career
Adult Education
•
Please Note
: This program does not include physician
shadowing requests. Please call (304) 526-1812
Medical Affairs Office regarding availability.
Immunizations and TB
Testing
To be eligible to participate in the Job
Shadowing Program, you must provide
proof that you have had a Tuberculosis
(PPD) skin test within the last 6 months
with a negative result.
Program Overview
The following slides will cover the job shadowing dress
code, safety, health information security policy, patient
confidentiality policy, St. Mary’s Medical Center
standards of behavior, and tobacco free campus policy
as they apply to job shadowing.
Your participation in the job shadowing program requires
compliance with all of these policies.
Failure to comply with any of these policies will result in
removal from the job shadowing experience.
Dress Code
Your clothing should be neat, tidy and clean.
The following are expected:
Appropriate personal hygiene
Professional/conservative clothing
•
Examples: khaki pants, a polo-type shirt, or dress shirt,
etc.
Comfortable, clean, closed toe shoes
Socks or stockings
Dress Code
The following are not permitted:
Scrubs
Jeans, shorts, sweatpants, tank tops, or bare
midriffs
Sandals or flip flops
Visible body piercings or tattoos
Safety
If you are feeling ill, have a contagious disease
or are coughing or sneezing on the day you are
scheduled for your job shadow experience, DO
NOT attend.
In this instance, please call your job shadow
contact
(Organizational Development 304-526-1240
)
and let them know you will not be attending that
day.
You will be able to reschedule your job shadow
experience for a later date.
Safety
It is always important to remember the
following in order to avoid spreading
germs in a clinical setting:
Cover your mouth or nose with a tissue when
coughing or sneezing and dispose of tissue in a
waste basket.
If a tissue is unavailable, use the upper sleeve and
not your hands.
Wash hands with warm water and soap or use
alcohol-based hand sanitizer after coughing or
sneezing.
Health Information
Security
St. Mary’s Medical Center is legally required by the Health Insurance
Portability and Accountability Act (HIPAA) to protect the privacy and
security of health information for every patient.
This law is applicable to every person participating in a job
shadowing experience.
Access to patient medical and billing information is limited to those
individuals that have a work related need for that information.
Job shadowing participants WILL NOT be given access to
confidential patient information and should not attempt to access this
information.
Patient Confidentiality
It is important to remember the following:
Patients expect the Medical Center to keep medical
information confidential
.
You will sign a Confidentiality Agreement in order to
participant in the job shadowing experience and will be
legally responsible for this agreement.
Patient information such as medical records, laboratory
results, x-rays and the like is confidential, and it must not be
disclosed except to those who are authorized to know by
hospital policy.
This information is not to be discussed with family or friends
even if the information is about them.
Patient Confidentiality
After your Job Shadow experience it may be difficult for
you to decide what you may share with others about
your experience. Please use the following guidelines to
assist you in this decision:
You may share general information about the department
you visited.
You may tell about the staff you met and worked with.
You may share the types of procedure and healthcare
provided.
DO NOT share any patient health information.
DO NOT tell other people the names of or any information
regarding patients or visitors you saw during your job
shadow.
Standards of Behavior
At St. Mary’s Medical Center, all
employees demonstrate the values:
C – Compassion
H – Hospitality
R – Reverence
I – Interdependence
S – Stewardship
T – Trust
While shadowing at SMMC, you are
expected to abide by the same standards.
Tobacco Free Campus
Policy
St. Mary’s is a tobacco free campus, all tobacco
products including cigarettes, e-cigarettes,
cigars, pipes, and all forms of smokeless
tobacco are forbidden on our campus
.
Parking
If you will be driving on the day of your job
shadowing experience, you should park in
the visitors parking lot.
Visitor parking is free of charge.
Miscellaneous
Information
During your job shadowing experience, you will
not need a purse, cell phone, pager or
backpack.
Cell phones are not to be used during your job
shadowing experience.
(
SMMC policy states employees
are permitted to use personal communications devices during lunch
and break periods only.)
Cell phones are not to be used to take pictures
or film any patients, visitors, staff etc., while on
medical center property.
SUMMARY
Remember to bring the following on the
day of your job shadow experience:
Consent and Release of Liability (if under 18
years of age) signed by parent or guardian.
Applicable Health Information
Authorization/Release of Liability
Proof of TB test (no older than 6 months)
The Job Shadowing Program in the Organizational Development and Learning Department aims to provide participants with an opportunity to observe healthcare workers' daily routines, explore career interests in healthcare, and enhance awareness of the skills required in healthcare professions. Eligibility includes high school juniors and seniors, current college students, individuals exploring a second career, and adult education participants. Participants need to comply with program guidelines, dress code, and health requirements to ensure a valuable shadowing experience.
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Presentation Transcript
Job Shadowing Program Overview Organizational Development and Learning Department
Program Purpose Observe the daily routines of healthcare workers. Help participants begin to identify career interests in healthcare. Help participants gain awareness of the academic, technical, and personal skills required in healthcare professions.
Request Process Review Program Overview Complete online request form Print and complete the following: Authorization/Release of Liability Form Confidentiality and Security Agreement Applicable Health Information Form
Program Guidelines Job shadowing is an observation experience only. Patient care will not be permitted and therefore the shadow time will not qualify as clinical experience.
Eligibility High school students must be a Junior or Senior. Parent or guardian witnessed signature required for all participants under 18 years of age. Current college students Individuals exploring a second career Adult Education Please Note: This program does not include physician shadowing requests. Please call (304) 526-1812 Medical Affairs Office regarding availability.
Immunizations and TB Testing To be eligible to participate in the Job Shadowing Program, you must provide proof that you have had a Tuberculosis (PPD) skin test within the last 6 months with a negative result.
Program Overview The following slides will cover the job shadowing dress code, safety, health information security policy, patient confidentiality policy, St. Mary s Medical Center standards of behavior, and tobacco free campus policy as they apply to job shadowing. Your participation in the job shadowing program requires compliance with all of these policies. Failure to comply with any of these policies will result in removal from the job shadowing experience.
Dress Code Your clothing should be neat, tidy and clean. The following are expected: Appropriate personal hygiene Professional/conservative clothing Examples: khaki pants, a polo-type shirt, or dress shirt, etc. Comfortable, clean, closed toe shoes Socks or stockings
Dress Code The following are not permitted: Scrubs Jeans, shorts, sweatpants, tank tops, or bare midriffs Sandals or flip flops Visible body piercings or tattoos
Safety If you are feeling ill, have a contagious disease or are coughing or sneezing on the day you are scheduled for your job shadow experience, DO NOT attend. In this instance, please call your job shadow contact (Organizational Development 304-526-1240) and let them know you will not be attending that day. You will be able to reschedule your job shadow experience for a later date.
Safety It is always important to remember the following in order to avoid spreading germs in a clinical setting: Cover your mouth or nose with a tissue when coughing or sneezing and dispose of tissue in a waste basket. If a tissue is unavailable, use the upper sleeve and not your hands. Wash hands with warm water and soap or use alcohol-based hand sanitizer after coughing or sneezing.
Health Information Security St. Mary s Medical Center is legally required by the Health Insurance Portability and Accountability Act (HIPAA) to protect the privacy and security of health information for every patient. This law is applicable to every person participating in a job shadowing experience. Access to patient medical and billing information is limited to those individuals that have a work related need for that information. Job shadowing participants WILL NOT be given access to confidential patient information and should not attempt to access this information.
Patient Confidentiality It is important to remember the following: Patients expect the Medical Center to keep medical information confidential. You will sign a Confidentiality Agreement in order to participant in the job shadowing experience and will be legally responsible for this agreement. Patient information such as medical records, laboratory results, x-rays and the like is confidential, and it must not be disclosed except to those who are authorized to know by hospital policy. This information is not to be discussed with family or friends even if the information is about them.
Patient Confidentiality After your Job Shadow experience it may be difficult for you to decide what you may share with others about your experience. Please use the following guidelines to assist you in this decision: You may share general information about the department you visited. You may tell about the staff you met and worked with. You may share the types of procedure and healthcare provided. DO NOT share any patient health information. DO NOT tell other people the names of or any information regarding patients or visitors you saw during your job shadow.
Standards of Behavior At St. Mary s Medical Center, all employees demonstrate the values: C Compassion H Hospitality R Reverence I Interdependence S Stewardship T Trust While shadowing at SMMC, you are expected to abide by the same standards.
Tobacco Free Campus Policy St. Mary s is a tobacco free campus, all tobacco products including cigarettes, e-cigarettes, cigars, pipes, and all forms of smokeless tobacco are forbidden on our campus.
Parking If you will be driving on the day of your job shadowing experience, you should park in the visitors parking lot. Visitor parking is free of charge.
Miscellaneous Information During your job shadowing experience, you will not need a purse, cell phone, pager or backpack. Cell phones are not to be used during your job shadowing experience. (SMMC policy states employees are permitted to use personal communications devices during lunch and break periods only.) Cell phones are not to be used to take pictures or film any patients, visitors, staff etc., while on medical center property.
SUMMARY Remember to bring the following on the day of your job shadow experience: Consent and Release of Liability (if under 18 years of age) signed by parent or guardian. Applicable Health Information Authorization/Release of Liability Proof of TB test (no older than 6 months)
