Insights from Florida Public Library Directors Meeting

Institutional digitization projects in Florida are thriving, with collaborative efforts shaping the Statewide Digital Action Plan. The initiative involves a detailed survey, focus groups, and Best Practices development to enhance access to digital collections. The response rate and trends among institutions shed light on the current digital landscape in the region.

• Digitization projects
• Florida
• Library directors
• Statewide action plan
• Best practices

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1. Tom Clareson, Liz Bishoff Florida Public Library Directors Meeting October 29, 2014

2. Many institutional digitization projects exist; multi-institution collaborative projects are happening on a local/statewide basis. Florida Division of Library & Information Services is developing the Florida Statewide Digital Action Plan project with input from leading institutions and associations.

4. Project Steering Committee Survey of digitization practices and needs Series of focus groups Public presentations at professional association conferences Development of Best Practices documents - Metadata, Content Creation Recommendation for technology strategy for single point of access to Florida s digital collections Development of a Statewide Digital Action Plan Project website: dos.myflorida.com/library- archives/services-for-libraries/more- programs/statewide-digital-action-plan/

5. 101 responses received from estimated universe of 583 institutions (17% response rate) Largest response groups by type: Public Libraries (39 responses; 39% of total) Academic Libraries (26 responses; 26%) Museums (13 or 13%) Archives (9 or 9%) 3 special libraries; 2 historical societies; 7 Other Majority of respondents (57 or 59.4%) had primary role of Administrator/Director/Dean Public Libraries (39 responses; 39% of total)

6. 71 institutions (71%), including 18 of 39 responding public libraries collections Of the public libraries that do not have digital collections: 4 replied that they would begin creating digital collections in the next three years 16 will not create digital collections including 18 of 39 responding public libraries, have digital

7. Year institutions began collecting/acquiring digital collections: Majority of public libraries collections between 2001and 2014, and most that are creating/acquiring born-digital collections started between 2011 and 2014 Majority of public libraries began creating digital

8. Why digitizing/collecting born-digital (top reasons for public libraries and all other org. types)? Provide online access to materials (93.8%) Increase access to collections (89.1%) Preserve original by reducing handling (82.8%) Study or use by local users (81.3%) Study or use by remote users (71.9%) Selection criteria: Strong local interest in materials/collections (76.6%) Materials are fragile/deteriorating (65.6%) High-value materials; digitizing increases access (62.5%) Materials are heavily-used (48.4%)

9. Respondents were asked about digital collections created on a variety of subjects/topics. In all subjects but geology, photographs were the leading format that have been digitized, across all institution types. Respondents asked about collections that could be digitized in the future; they want to digitize all formats of materials in a variety of subject areas. Local History (27) and Florida History (24) were most popular subjects for future digitization; especially popular in public libraries especially popular in public libraries.

10. 46% of all responding organizations, and a majority of public libraries, do not digital asset management system. Top DAM systems in use in Florida CONTENTdm (11 organizations) Islandora (8) Locally-developed systems (7) PastPerfect (6) SobeK (5) Also: Omeka, DigiTool, D-Space, Fedora, BePress do not have a

11. Rebuild, modernize and expand participation in Florida on Florida Statewide portal of digital collection discovery Expand use of statewide best practices - metadata and content creation Enable participation of all cultural heritage organizations through collaborative programs Training Shared content management Shared digital conversion Assure sustainability of the portal program Gateway to Digital Public Library of America

12. dp.la/ Background 2009-present Wide variety of states and institutions participating Functionality Aggregation Local hosting Hubs Metadata Strategy/Vision Portal Platform Public option

13. Expanded visibility of our library - statewide & national One-stop shopping - supports research & education Collaboration - funds working with other libraries and historical society Community engagement - demonstrates how to engage those interested in history Cultural heritage - heritage tourism It s the gateway to DPLA

14. Floridas libraries, archives, museums and historical societies provide the residents of Florida and curious citizens of the world with an interest in Florida cultural heritage barrier-free online discovery and access to the digital collections that promote Florida and enhance understanding of its heritage.

15. At your Library? Statewide? Other ideas?

16. Benefits Challenges

17. Jacksonville: Sept. 9 @ 2 p.m. Gainesville: Sept. 10 @ 10 a.m. Miami: Oct. 14 @ 10 a.m. Ft. Lauderdale Area: Oct. 14 @ 3 p.m. Orlando Area: Oct. 15 @ 2 p.m. Tampa Area: Oct. 16 @ 2 p.m. Tallahassee: Oct. 30 @ 10 a.m. Panama City: Oct. 31 @ 10 a.m. Central Time

18. Tom Clareson, Lyrasis: tom.clareson@lyrasis.org Liz Bishoff, The Bishoff Group: liz.bishoff@gmail.com