Information Sharing Strategies in Humanitarian Work
Explore various methods and resources for effective information sharing within the Nutrition Cluster in humanitarian settings. From utilizing social media and websites to creating templates and guides, discover how different tools and approaches can enhance communication and collaboration among stakeholders.
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5.3 Information sharing 5.3 Information sharing INFORMATION MANAGEMENT Registered Charity No 1079752 RedR UK is a company limited by guarantee. Company Number 3929653
Exercise: Information sharing What are different methods you use for sharing information from the Nutrition Cluster? (Write one idea per sticky note.)
Some ways to share humanitarian information Social Media Website Email lists Shared drives/folders Online groups (google, yahoo, etc.) Telephone Hard copies delivery Meetings Posters Media
Information sharing resources in the IM Toolkit Web-site for HR.info Guide Map examples/ templates Country Bulletin template IM Update PPT template Dashboards Contact list template Meeting agenda template Meeting minutes template
Web-site guide for HR.info Developed to support Nutrition Cluster IMOs in developing the structure and content of the country nutrition cluster website on the humanitarianresponce.info (HR.info) platform version 2. Provides steps to establish a new web-site Gives guidance on how to add and manage content IMO or designated person
On-line mapping tools Displaying operation data online (accessible by computer, tablet of phone) is a good way to help partners visualise the situation on the ground. A list of web (online) mapping tools with comparison of their different features to facilitate choice of online mapping tool for the cluster if needed Web mapping tools can be used to display assessment data, 4W data, location of partners, gaps in provision etc. IMO (GIS skills needed)
Map examples/templates Promotes consistency in how information is presented by Nutrition Cluster. Provides consistency in how to present information on reaching most affected and marginalized people; e.g. communities, women, sex workers and their children, LGBTI, PWD. The Map Examples/ Templates provides two recommended map templates (in pdf, mpk and mxd) for the following maps: 1. Operational presence of nutrition cluster partners 2. Nutritional status of children 0-59 months IMO
Dashboards A graphical summary of various pieces of important information, typically used to give an overview of a programmes / situation Data can be reflected in real time rather than manually producing IM products in other software Dashboards: HRP launch overview (MS Word) Progress towards HRP(MS Word) CMAM dashboard (MS Word and Tableau) MN programmes dashboard (MS Word) IYCF-E dashboard (MS Word) IMO
IM Update PPT template Enhances consistency and style of NC presentations to update stakeholders on current status. Not the nutrition analysis, but presentation of data to stakeholders (such as main reported indicators, reporting rates, etc.) Adaptable PPT presentation template for the nutrition cluster meetings to present IM updates Includes main IM topics and suggestions on how better to present them IMO
Ensure reporting on GBV data IMO system to keep track PSEA and GBV responses by service providers and partners; share the information with confidentiality to ensure better coordination for effective response programming. IMO should attend GBV sub cluster meeting and connect with UNFPA IMO to gather information on GBV and SEA
Meeting agenda template Enhances consistency and planning for meeting management. When sent in advance of a meeting, partners can use the meeting agenda to know what points will be discussed and prepare themselves accordingly. Summarises action points from the previous meetings to update all partners on progress made. There is also additional information that might be included in the meeting agenda email/template presented in the current template IMO
Meeting minutes template Adaptable meeting minutes template to record summary of discussions and main action points at the meetings. Can be used for any type of meetings (cluster meetings, working group meetings, bilateral meetings, etc.) IMO or other designated person
Contact list template The contact list is one of the core products that the Nutrition Clusters establish in both sudden onset emergencies and chronic crises. It is a simple but powerful coordination tool for humanitarian response environments Adaptable template in MS Excel to maintain contact details of cluster partners and other relevant humanitarian partners, including members of technical working groups, Strategic Advisory group, etc. IMO
Country bulletin template The purpose of this periodical publication is to share Cluster updates with partners, donors, other clusters and wider humanitarian community. Promotes coherence if NC uses a common platform for information sharing The Country Bulletin template is an MS Publisher-based tool with suggested layout and topics to be included in the Nutrition Cluster bulletin. Has NC style (logos, fonts, colours, layouts) already integrated. IMO
Exercise: Country Bulletin assessment Review your assigned Country Bulletin against the Country bulletin template and propose areas of improvement (both content and formatting).
