Information Commissioner's Briefing Highlights and Recommendations
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Friday, June 18 2021
Virtual Briefing
10:00 – 10:05
Welcome and Introductions
10:05 – 10:15
Implementation Report background and
methodologies
10:15 – 10:50
Recommendations and implications
10:45 – 11:00
Closing
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Promote awareness of the rights
•
Provide guidance and oversight
•
Conduct reviews and issue legally
binding decisions
B
a
c
k
g
r
o
u
n
d
•
S. 57(1) requires Information
Commissioner to review public authorities
PATI practices and procedures for
complying with the Act
•
Report assesses on a practical level
whether statutory rights are fully available
M
e
t
h
o
d
o
l
o
g
y
•
ICO engaged two independent
organisations to analyse, assess and
provide data
•
Information Commissioner’s observations
during 160 applications for review and
monitoring practices of 200+ authorities
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s
1.
Public consultation should occur for
changes to the PATI Act and Regulations
affecting public rights
2.
Simplify the PATI request process and
enable anonymous requests
R
e
c
o
m
m
e
n
d
a
t
i
o
n
s
3.
Exclude generic statutory confidentiality
provisions as the basis for exempting
records from public disclosure
4.
Increased engagement of leadership
from heads of public authorities
R
e
c
o
m
m
e
n
d
a
t
i
o
n
s
5.
Improve public sector records
management
6.
Provide resources and framework
specifically to support statutory boards,
committees and other bodies
R
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o
m
m
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n
d
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s
7.
Review appointment of, and support
provided to, Information Officers to
increase efficiency and effectiveness
2.
S
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y
m
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s
r
e
q
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s
t
s
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Requester required to provide too
much personal information, or to
appear in person
Practice Code recognises PATI
requests can be emailed
Consistent with aims of 2019
Government Reform Plan and its
Future State Target Operating Model
•
Identity should be irrelevant to right of
access (except for personal information)
Anonymous requests eases power
imbalance between authorities and
public
Eases burden on authorities when
receiving a request
5.
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a
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Publish Minister’s records management
practice code, s. 60(2)
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Recognise records as institutional asset
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Appropriate resource and support
records management
Consistent with aims of 2019
Government Reform Plan and its
Future State Target Operating Model
6.
P
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Paragraph 13 and 14, public authorities
need a ‘menu’ of specific resources to
support their PATI compliance
7.
R
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v
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w
a
p
p
o
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Support needed for frontline staffing
and resources:
Practice Code published
PIPA/PATI Unit established
W
h
a
t
c
a
n
w
e
c
e
l
e
b
r
a
t
e
?
Most requesters have received all or
most of the information sought
Information Officers and Heads of
Authorities emerged as PATI
champions
W
h
a
t
c
a
n
w
e
c
e
l
e
b
r
a
t
e
?
ICO guidances and decisions and the
Minister’s Practice Code are resources
Bermudians and residents are using
their PATI rights (27% more requests
in 2020)
W
r
a
p
-
u
p
•
Learn more about the Information
Commissioner’s review and recommendations
at
www.ico.bm
•
Free upcoming webinar on 30 June at 11am,
Blurred boundaries in access to information:
home office and public records management
•
General questions for ICO at
543-3700
or
info@ico.bm
14 September 2018
Information Commissioner's Briefing
The Information Commissioner's briefing held on June 18, 2021, focused on the mandate, background, methodology, and recommendations of the Information Commissioner. The event highlighted the importance of promoting awareness of rights, providing guidance and oversight, and conducting reviews. Key recommendations included the need for public consultation on changes to the PATI Act, simplifying the request process, excluding generic confidentiality provisions, and improving public sector records management. Overall, the briefing emphasized enhancing support for statutory bodies and committees.
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Presentation Transcript
INFORMATION INFORMATION COMMISSIONER S BRIEFING COMMISSIONER S BRIEFING Friday, June 18 2021 Virtual Briefing
AGENDA AGENDA 10:00 10:05 Welcome and Introductions 10:05 10:15 Implementation Report background and methodologies 10:15 10:50 Recommendations and implications 10:45 11:00 Closing
Information Commissioners Mandate Information Commissioner s Mandate Promote awareness of the rights Provide guidance and oversight Conduct reviews and issue legally binding decisions
Background Background S. 57(1) requires Information Commissioner to review public authorities PATI practices and procedures for complying with the Act Report assesses on a practical level whether statutory rights are fully available
Methodology Methodology ICO engaged two independent organisations to analyse, assess and provide data Information Commissioner s observations during 160 applications for review and monitoring practices of 200+ authorities
Recommendations Recommendations 1. Public consultation should occur for changes to the PATI Act and Regulations affecting public rights 2. Simplify the PATI request process and enable anonymous requests
Recommendations Recommendations 3. Exclude generic statutory confidentiality provisions as the basis for exempting records from public disclosure 4. Increased engagement of leadership from heads of public authorities
Recommendations Recommendations 5. Improve public sector records management 6. Provide resources and framework specifically to support statutory boards, committees and other bodies
Recommendations Recommendations 7. Review appointment of, and support provided to, Information Officers to increase efficiency and effectiveness
2. 2. Simplify the PATI request process Simplify the PATI request process and enable anonymous requests and enable anonymous requests Requester required to provide too much personal information, or to appear in person
Practice Code recognises PATI requests can be emailed Consistent with aims of 2019 Government Reform Plan and its Future State Target Operating Model
Identity should be irrelevant to right of access (except for personal information) Anonymous requests eases power imbalance between authorities and public Eases burden on authorities when receiving a request
5. 5. Improve public sector records Improve public sector records management management Publish Minister s records management practice code, s. 60(2) Recognise records as institutional asset Appropriate resource and support records management
Consistent with aims of 2019 Government Reform Plan and its Future State Target Operating Model
6. 6. Provide resources and framework Provide resources and framework specifically to support statutory specifically to support statutory boards, committees and other boards, committees and other bodies bodies Paragraph 13 and 14, public authorities need a menu of specific resources to support their PATI compliance
7. 7. Review appointment of, and support Review appointment of, and support provided to, Information Officers to provided to, Information Officers to increase efficiency and effectiveness increase efficiency and effectiveness Support needed for frontline staffing and resources: Practice Code published PIPA/PATI Unit established
What can we celebrate? What can we celebrate? Most requesters have received all or most of the information sought Information Officers and Heads of Authorities emerged as PATI champions
What can we celebrate? What can we celebrate? ICO guidances and decisions and the Minister s Practice Code are resources Bermudians and residents are using their PATI rights (27% more requests in 2020)
Wrap Wrap- -up up Learn more about the Information Commissioner s review and recommendations at www.ico.bm Free upcoming webinar on 30 June at 11am, Blurred boundaries in access to information: home office and public records management General questions for ICO at 543-3700 or info@ico.bm
