IEEE 802.11-23-0591r1 1st Vice Chair Report May 2023 Interim Orlando
The May 2023 interim session of IEEE 802.11 was held in Orlando, featuring reports and agenda items presented by Jon Rosdahl of Qualcomm. The sessions covered essential aspects such as meeting logistics, protocols for in-room and remote attendees, and network contacts. The event provided valuable insights and important information for the IEEE 802 wireless community.
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May 2023 doc.: IEEE 802.11-23-0591r1 1st Vice Chair Report - 2023 May Interim - Orlando Date: 2023-05-15 Authors: Name Jon Rosdahl Qualcomm Affiliations Address 10871 N 5750 W Highland, UT 84003 Phone +1-801-492-4023 jrosdahl@ieee.org email Technologies Inc. Report Slide 1 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 Abstract Agenda Items for 1st Vice Chair Monday May 15: M3.3 II Session Information M3.4 II Meeting room locations M3.5 II Meeting registration M3.6 II Recording attendance M3.7 II Local File Server Access M3.8 II Breakfast, breaks, Social logistics Friday May 19th: F3.1.2 DT WG Straw Poll F3.1.3 DT Future venues Insight Report Slide 2 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 MONDAY, MAY 15, 2023 802.11 WG OPENING PLENARY M3.3 M3.4 M3.5 M3.6 M3.7 M3.8 II Session Information II Meeting room locations II Meeting registration II Recording attendance II Local File Server Access II Breakfast, breaks, Social logistics Report Slide 3 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 Successful Mixed-mode Meeting Protocol In-room Attendees: In Webex choose connect without audio before you join Use the Webex queue to indicate you want to speak Wait to be called on while standing/holding a microphone to make a comment Repeat any questions that are inadvertently asked away from the microphone Remote Attendees: Join Webex and set Webex audio as music Use the Webex chat window to indicate you want to speak ( q ) Wait to be called on to speak Report Slide 4 Jon Rosdahl (Qualcomm)
May 2023 IEEE 802 Wireless Interim Session Event Summary and Important Information Prepared By: Face to Face Events, May 11, 2023 See doc 802 EC-23/0092r01 WCSG
Meeting Planner and Network Contacts Meeting Planner: Face to Face Events Network Provider: Linespeed Events Dawn Slykhouse Richard Alfvin Mobile: +1 (408) 594-1342 Mobile: +1 (585) 781-0952 Email: dawns@facetoface-events.com Email: rick@linespeed.com Lisa Ronmark Meeting Planner Office: Veranda 1st Level Mobile: +1 (604) 316-4947 Registration Office: Palm Foyer Email: lisa@facetoface-events.com Network Office: Lanai, 1st Level
In Person Registration Times and Location Sunday Monday - Wednesday Registration Counter, Palm Foyer 1st Level at Hilton Orlando 7:30 AM - 5:00 PM Thursday Event Office, Palm Foyer 1st Level at Hilton Orlando 8:00 AM - 5:00 PM Registration Counter, Palm Foyer 1st Level at Hilton Orlando 5:00 PM - 7:30 PM
Food and Beverage Breaks FOR REGISTERED ATTENDEES ONLY Lunch Light Breakfast Palm Foyer & Patio Monday - Friday 7:15 AM - 8:30 AM International Ballroom South, 1st Level Monday - Thursday 12:15 PM - 1:30 PM Afternoon Break Palm Foyer & Patio Monday - Thursday 3:15 PM - 4:00 PM Morning Coffee & Tea Break Palm Foyer & Patio Monday - Thursday 9:50 AM - 10:30 AM
Schedule of Sessions and Attendance SCHEDULE OF SESSIONS In Person Room Assignments: Schedule QR codes posted outside each meeting room and on your badge hand out. http://schedule.802world.com/schedule/schedule/show Virtual Participation: https://ieee802.org/802tele_calendar.html ATTENDANCE TOOL (IMAT) https://imat.ieee.org/my-site/home REGISTRATION FEE REQUIREMENT REMINDER Payment of the session registration fee is required for all individuals who participate in any session associated with the May 2023 IEEE 802 Wireless Interim. Registration: https://cvent.me/aLzx3V
Audio Visual Support - In Person Sessions WHO TO CONTACT IF AUDIO VISUAL EQUIPMENT ISN T WORKING IN YOUR ONSITE MEETING ROOM Please contact the Meeting Planner directly if you have any issues with the audio visual equipment in your meeting room. The Meeting Planner will contact support and the appropriate technician will be sent to assist as soon as possible. Meeting Planner can be reached at: Registration and Information Desk: Palm Foyer, 1st Level Event Office: Sabal Room, 1st Level Via Text or Call: Dawn Slykhouse: +1 (408) 594-1342 WEBEX AUDIO IN THE ONSITE MEETING ROOM If you are a local participant, PLEASE, select Don t connect to audio when joining the WebEx session. Connecting to the audio, may cause an audio feedback loop that prevents the meeting from proceeding
Network Access Information IEEE 802 Wireless Secure Network Access SSID IEEE802 Password: ieeeieee Encryption Type - WPA2/WPA3 Does Not Support 6Ghz WiFi SSID IEEE802-6G Password: ieeeieee Encryption Type - WPA3 (Only) Supports 6Ghz Wifi
Network Vendor Support Access Onsite Network Support The May 2023 IEEE 802 Wireless Interim Session Network Provider is Linespeed. Network Office - Lanai Members of the Linespeed team can be accessed directly in the Network Office or by placing a request at the event registration desk.
IEEE 802 Wireless Networking Social Wednesday May 17th at 6:30 PM WHO Registered In-Person attendees and their guests. Guest Badges shall be distributed at the registration desk. Attendees may collect guest badge(s) when picking up their own interim session name badge. WHEN Wednesday May 17th , 6:30 PM - 8:30 PM WHERE Poolside, Access from doors across from International Ballrooms WHAT Food, Drink Ticket, Musical Entertainment
Thanks for helping us make this session a success, we look forward to working with you again! The next IEEE 802 Plenary Session will be July 9-14, 2023. The session will be a Mixed Mode with In-Person participation at the Estrel Berlin in Berlin, Germany. Information and Registration https://cvent.me/NK7vPg The next IEEE 802 Wireless Interim Session will be September 10-15, 2023. The session will be a Mixed Mode with In-Person participation at the Grand Hyatt Buckhead, in Atlanta, GA USA. Information and Registration Link will be available in June 2023. If you have any questions please contact us: Face to Face Events IEEE 802 Meeting Planner Email: 802info@facetoface-events.com
May 2023 doc.: IEEE 802.11-23-0591r1 M3.6Recording attendance It is a requirement that attendees record their participation at an 802.11 session and declare their affiliation. This record is usually made using the IMAT attendance system. If you wish to participate without recording attendance, send an email per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain 802.11 voting membership using this method. You must record 75% attendance of required 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working email address do not remove your email address from the account Use the email address associated with that web account when registering attendance If you change email addresses, update the web account, don t create a new web account, or your membership status may not be calculated properly Record attendance using this URL: IMAT.IEEE.ORG/ Report Slide 15 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 M3.7 Local Server Access Local Document access: ieee802.linespeed.com Report Slide 16 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 FRIDAY, MAY 19, 2022 802.11 WG CLOSING PLENARY Agenda Items: 3.1.2 3.1.3 DT DT Straw Poll regarding meetings Future venues status and discussion Report Slide 17 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 Straw Poll: Return to This Venue: (Hilton Orlando Lake Buena Vista) 1. How many people would like to come back to this venue? Yes 38 No 7 2. Did you go to the social? Yes 44 No 7 3. If you attended the Social, did you like the social? Yes 21 No 14 Report Slide 18 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 Straw Poll: July- Berlin Plenary 1.If the 2023 July 802 Plenary Session were held at the Estrel Hotel, Berlin, Germany as an in- person only session, would you attend? Yes 58 No 31 Abstain - 6 2. If the 2023 July 802 Plenary Interim Session were held at the Estrel Hotel, Berlin, Germany as mixed-mode session, will you attend: Attend In-person -- 58 Attend Virtually (remotely) - 38 Will not attend plenary - 0 Report Slide 19 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 Straw Poll: Sept Buckhead Interim 1.If the 2023 Sept 802 Wireless Interim Session were held at the Grand Hyatt Buckhead, Atlanta, GA as an in-person only session, would you attend? Yes 48 No 43 Abstain - 6 2. If the 2023 Sept 802 Wireless Interim Session were held at the Grand Hyatt Buckhead, Atlanta, GA as mixed-mode session, will you attend: Attend In-person -- 40 Attend Virtually (remotely) - 50 Will not attend plenary - 4 Report Slide 20 Jon Rosdahl (Qualcomm)
March 2023 doc.: IEEE 802.11-23-0591r1 Future Interim Venue Status March 12, 2023 o 2023-05 (14-19) Hilton Orlando Lake Buena Vista 2023-09 (10-15) Atlanta Buckhead, GA 2024-01 (14-19) Panama (Rebooked from Jan 2022) 2024-05 (12-17) Warsaw, Poland (TBC Rebook from 2022) 2024-09 (8-13) Waikoloa, HI 2025-01 () Kobe, Japan TBC 2025-05 () Potential Asia/Europe 2025-09 (14-19) Waikoloa, HI 2026-09 (13-18) Waikoloa, HI Meeting Planner: Starred Venues :MTG Events Dotted Venues: Face to Face Events Report Slide 21 Jon Rosdahl, Qualcomm
May 2023 doc.: IEEE 802.11-23-0591r1 Future Venue Contract Status 2023 July 9-14 Estrel Berlin, Berlin, Germany 2023 Nov 12-17 Hawaiian Village, Oahu, Hawaii, United States 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 Nov 10-15 Hyatt Regency Vancouver, Vancouver, Canada (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 13-18 Marriott Madrid Auditorium, Madrid, Spain (July 2021) 2025 Nov 9-24 Open 2026 March 8-13 - Hyatt Regency Chicago, Chicago, IL, United States (March 2024) 2026 July 13-18 Le Centre Sheraton Montreal, Montreal (July 2022 attrition offset) 2026 Nov 8-13 - Open 2027 March Hilton Atlanta, Atlanta, GA, United States ( offset potential shortfall 2023/2025) 2027 July 11-16 - Open - 2027 Nov 14-19 Hawaiian Village, Oahu, Hawaii, United States 802 EC Approved Contract is being Negotiated. Report Slide 22 Jon Rosdahl (Qualcomm)
May 2023 doc.: IEEE 802.11-23-0591r1 References 1. Plenary Meeting Status File: 802 EC-22/0003r0 https://mentor.ieee.org/802-ec/dcn/22/ec-22-0003-00-00EC-future-802-plenary-venue-contract- status.xlsx 2. IEEE 802WCSC Meeting Venue Manager Report: 802 EC-23/0001r03 https://mentor.ieee.org/802-ec/dcn/23/ec-23-0001-02-WCSG-ieee-802wcsc-meeting-venue- manager-report-2023.pptx Report Slide 23 Jon Rosdahl (Qualcomm)
