Guide to Graduate Medical Education (GME) at Stanford Health Care

GME at Stanford Health Care sponsors over 120 ACGME residencies and fellowships, with a diverse team dedicated to supporting trainees. Communication with the office is accessible through email, phone, and in-person visits. The team members, led by Ann Dohn, offer various resources and facilities such as on-call rooms, lounge facilities, and perks like access to Stanford Athletic facilities and wellness resources. Contact information and key details for future reference are provided in the content.

• Graduate Medical Education
• Stanford Health Care
• Residencies
• Healthcare Training
• Communication

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1. Welcome to GME at Stanford Health Care

2. What is GME? The office of Graduate Medical Education A department of Stanford Health Care, not Stanford University GME currently sponsors 121 ACGME residencies and fellowships Over 1400 trainees Please feel free to seek us out in the coming months and years. We have a variety of resources available to you and your families.

3. How do we communicate? By email main contact: gme@stanford.edu Specific contacts on our website: med.stanford.edu/gme In person (300P building, stairway N to the 4thfloor) By phone (650) 723- 5948 On our website is an anonymous submission form for concerns Email list (you re already subscribed)

4. Operations Education Ann Dohn Executive Director, DIO Robbin Bankston Program/Office Manager Meet some of the GME team members Brett Toensing Financial/MedHub Analyst Jie Li Program Manager/Education Specialist Mitra Haddad Administrative Coordinator Thang "Trey" Huynh-Ngo Program Manager/Education Specialist Marcy Kulakow Registrar Elizabeth (Lizzie) Greer Program Manager/Education Specialist Matt O'Neill Training Coordinator 4

5. Ann Dohn, MA Director, Graduate Medical Education & Designated Institutional Official (DIO) ACGME Training Program Liaison ECFMG Special Programs Coordinator, Medical Board of California Institutional Official,NRMP CA MD License Exemptions: Section 2111, 2113, 2168 On Call Coverage Visas:J-1, H1-B

6. On-Call room and Lounge Facilities Sleep rooms (first-come, first-served) Lactation Room Private Gym Lounge Workroom with Computers and Printer Sundeck 300 Pasteur Drive, Room HC435 via Stairway N to the 4th Floor

7. Perks of the job Golf Stanford Athletic Facilities Card Food and Commuter Discounts Wellness Resources Well-Connect (650)724-1395 Backup Child Care (800)557-0847 need to register in advance

8. Robbin Bankston Program/Office Manager Daily operations / supervision of the GME office Allowances (Bonuses, On Call Meals, etc.) Benefits Payroll Leave of Absences Orientation

9. Marcy Kulakow, BA Registrar MKulakow@stanfordhealthcare.org 650-723-5948 (office) CA Medical Licensure Process EPIC for House Staff (includes ECPS) Incoming House Staff MSOW Database for House Staff Visiting Residents Notary (license applications only)

10. Licensing MBC + OMBC All PGY1,II, III new to California: Postgraduate Training License Have up to 180 days (after start of PGY) to have a valid CA license PGY I,II, III already with PTL from another institution or program: Need old program and new program to notify medical board via Program Status Update Form (PSU) + Enrollment Form (EF) PGY IV and up in ACGME Fellowships: Have up to 90 days (after start of contract) to have a valid CA license PGY IV and up in Non-ACGME Fellowships: Must be in possession of a valid CA license before seeing patients

11. Matt ONeill, M.Ed. Technical & Training Coordinator MONeill@stanfordhealthcare.org GME Website SUNet ID for Stanford University access HealthStream online training courses MedHub admin and training Listserv admin Media Production available to help with your video projects!

12. GME Website med.stanford.edu/gme Program-specific information and contacts GME Policy documents GMEC forms and requirements Educational and volunteer resources News and event updates Much more

13. Medhub Procedure logging Evaluations Duty Hours News

14. Mitra Haddad mhaddad@stanfordhealthcare.org 650-723-5948 (office) Away Electives Rotations Continuing House Staff Appointments Occupational Health Compliance Jury duty Letter Life Support Training Questions Loan Deferments/Forbearances Malpractice Insurance Outgoing/Graduating House Staff Postdoctoral Appointments Reimbursements Verifications

15. How to read your SHC Payslip

16. Looking forward to meeting you all! Questions?