Exercise Evaluation Steps 7 and 8 Overview

Slide Note

In steps 7 and 8 of the Exercise Evaluation process, the focus is on finalizing the After-Action Report (AAR) and Improvement Plan (IP) and tracking the implementation progress. Step 7 involves consolidating corrective actions into the final IP to be included in the AAR appendix, while step 8 emphasizes the importance of documenting strengths, areas for improvement, and associated actions to enhance overall preparedness. Stakeholders should track and report on corrective actions until completion to demonstrate tangible improvements in preparedness.

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E136: MASTER EXERCISE PRACTITIONER CAPSTONE COURSE Unit 2: Exercise Evaluation PHOTO: An injured person is loaded into a helicopter for transport to a hospital. FEMA News Photo 2.1

Unit Objective Describe the tasks that occur in steps 7 and 8 of the eight Exercise Evaluation Steps 2.2

Eight Exercise Evaluation Steps 1. Plan/organize the evaluation 2. Observe the exercise and collect data 3. Analyze data 4. Develop the draft After-Action Report (AAR) 5. Conduct an After-Action Meeting (AAM) 6. Identify improvements to be implemented 7. Finalize the AAR/Improvement Plan (IP) 8. Track implementation 2.3

Step 7: Finalize the AAR/ Improvement Plan (IP) Finalized after the AAM The AAR/IP is considered final once all corrective actions have been consolidated in the final IP, and the IP is included as an appendix to the AAR Make sure the information in your final IP mirrors what is in the AAR Distribute to preparedness stakeholders/ partners, exercise planners, and other participants as appropriate 2.4

Step 8: Track Implementation Conducting exercises and documenting the strengths, areas for improvement, and associated corrective actions are important for a jurisdiction s overall preparedness Over time, exercises should yield observable improvements in preparedness 2.5

Step 8: Track Implementation (contd.) Corrective actions captured in the AAR/IP should be tracked and continually reported on until completion Organizations should assign points of contact responsible for tracking and reporting on their progress 2.6

Step 8: Track Implementation (contd.) Tracking corrective actions to completion, allows stakeholders to demonstrate that exercises have yielded tangible improvements in preparedness Stakeholders should also ensure a system is in place for validating previous corrective actions that have been successfully implemented 2.7

Step 8: Track Implementation (contd.) When planning your next exercises, previous AARs/IPs should be part of your exercise needs assessment PHOTO: Emergency management officials take part in a planning meeting. FEMA News Photo 2.8

Step 8: Track Implementation (contd.) Considerations when tracking corrective actions: Tracking should be an ongoing process Progress reports should be compiled to track status of corrective actions IPs should continually be assessed for relativity and current operational picture IPs should be updated if progress is not being made Corrective actions should be addressed and recommendations implemented prior to being re-evaluated 2.9

DiscussionTracking Corrective Actions Discussion: How do you track corrective actions? What are the benefits of tracking corrective actions? What are some lessons learned about tracking corrective actions? 2.10

Unit Summary In this unit you learned: When an AAR/IP is considered final That corrective actions captured in the AAR/IP should be tracked and continually reported on until completion 2.11