Enhancing CTE Data Engagement and Team Collaboration

CTE Engagement Data Secondary CTE Oregon Department of Education 1

Slide Sections 1. Introduction / Sections 2. CTE Data Team 3. CTE Data Timeline 4. Perkins Reports 5. Perkins Performance Indicators 6. Annual CTE Data Events 7. CTE Data Resources 8. Thank You / Contact Oregon Department of Education 2

CTE Data Team It s larger than you may know! Oregon Department of Education 3

CTE Data Team Components ODE CTE Data Team Greater CTE Data Team Regional Coordinators and Grant Managers for CTE Program Quality Analyst, Carly Sichley Perkins Direct Recipients CTE Data Analyst, Rebecca Amodeo District Security Administrators (DSAs) OFIT (Office of Finance and Information School District Data Managers Technology) teammates who maintain School District CTE Coordinators CTE applications CTE Site Data Managers CTE login-access reports CTE Site CTE Coordinators CTE web pages Lead Teachers in CTE Programs Oregon Department of Education 4

CTE Data Timeline Major CTE data events in the school year. Oregon Department of Education 5

CTE Data Events over School Year YY-ZZ ODE Perkins 90% Report Validation Perkins 90% Report Validation Perkins 90% Report Validation XX-YY open Perkins Traffic Light Report Perkins Traffic Light Report XX- YY published Perkins Traffic Light Report Secondary Career Pathways Reports Secondary Career Pathways Reports Secondary Career Pathways Reports XX-YY CTE Student CTE Student YY-ZZ open to institutions Mid January ZZ March ZZ May-July ZZ Fall YY Aug-Oct YY Spring ZZ January ZZ May-July ZZ ODE ODE updates the CTE Program Update Perkins Consolidated Annual Report Perkins Program Update ODE Program Update YY-ZZ open to CTE sites CTE Course CTE Course YY-ZZ open to institutions CTE Participation Explorer Perkins Consolidated Annual Report Consolidated Annual Report XX-YY is due CTE Participation Explorer Participation Explorer Perkins Consolidated Annual Report CTE Participation Explorer Oregon Department of Education 6

Perkins V Reports, Secondary Performance Indicators, CTE Enrollment Status, Student Cohorts Oregon Department of Education 7

1S Series: Graduation Rates (1S1, 1S2) by Adjusted Cohort Denominator Numerator In adjusted 4-year (1S1) or 5-year (1S2) cohort for high school completion in the report year. In denominator. Earned a diploma, GED, or other ODE- recognized equivalent in the report year. Left high school in the report year as a CTE Concentrator Oregon Department of Education 8

2S Series: Academic Proficiencies (2S1, 2S2, 2S3) Denominator Numerator Took the ESSA in the report year for In the denominator Reading / Language Arts (2S1) Met proficient or advanced level in the assessment. Mathematics (2S2) Science (2S3) Has CTE Concentrator status by end of the report year. Oregon Department of Education 9

3S Series: Postsecondary Placement (3S1) Denominator Numerator Left secondary education in the year preceding the report year In the denominator Identified by ODE data partners as engaged in a qualifying postsecondary placement during the fall quarter of the report year. Had CTE Concentrator status by end of secondary education Oregon Department of Education 10

4S Series: Non-Traditional Program Enrollment (4S1) Denominator Numerator Has CTE Concentrator status by the end of the report year IN THEIR PRIMARY PROGRAM In the denominator Identified with either one of the genders considered non-traditional for the CTE POS. Note: Nonbinary students are always nontraditional by gender in programs associated with a traditional gender. Their PRIMARY PROGRAM enrollment for the report year is in a CTE POS federally associated with a traditional gender. Oregon Department of Education 11

5S Series: Program Quality, Work-Based Learning (5S3) Denominator Numerator Completed secondary education in the report year In denominator Has record of CTE Work-Based Learning in their CTE Student collection history (associated with program of CTE Concentration) Had CTE Concentrator status at time of high school completion Oregon Department of Education 12

Secondary CTE Enrollment Status Basics CTE Enrollment Status is based on number and type of CTE credits completed with (Perkins) passing grades (A, B, C, P, S) in a given CTE program. CTE Enrollment Status is at the student-program level. Each CTE student has an enrollment status relative to each of their CTE programs. There are three (3) Enrollment Status categories: 1: CTE Enrollee (informal) 2: CTE Participant (formal) 3: CTE Concentrator (formal) Students are classified with their highest status achieved in the given program. Oregon Department of Education 13

Secondary CTE Participant & CTE Concentrator CTE Participant CTE Concentrator Minimum passed CTE course credits: 0.5 Minimum passed CTE course credits: 2.0 Skill level requirements: none Skill level requirements: minimum of 1.0 passed CTE course credits in intermediate or advanced Oregon Department of Education 14

Many Student Cohorts, One Report Year Report year = school year in which the tracked activity occurred Traffic Light Reports are not tied to a specific cohort. Report Year = 8 different student cohorts for the 8 performance indicators. Oregon Department of Education 15

Annual CTE Data Events By-Event Summaries (Secondary CTE) Oregon Department of Education 16

Secondary Career Pathways Report Secondary Career Pathways is an Oregon State grant for CTE. Issued to submitting institutions in fall. Not a public report. Each program s student-credit and CTE IRC histories are evaluated to determine each program s disbursement-year share of this annual-lump-sum funding source. Oregon Department of Education 17

ODE Program Update Carly Sichley is the Data Owner (DO) for this Application-based data submission. A log each CTE program s courses, skill sets, teacher certifications, and more. Mandatory at the start of each school year. CTE Sites and School Districts complete their portion of this by late October. CTE Grant Managers complete their portion of this by early December. ODE Education Specialists complete their portion of this by early January. Oregon Department of Education 18

Perkins 90% Report Validation Perkins is a federal grant for CTE. Accessed via Central Login to ADI (Achievement Data Insight) by CTE administrators. Two-week Validation open window in mid-January. Closed (historical) reports are available all year. Detail tab shows the institution s CTE history for each student-program pairing. Summary tab shows institution/program performance along 8 metrics of supporting CTE students through academic milestones. All Student and student group results. Oregon Department of Education 19

Perkins Consolidated Annual Report Data Section CTE data is just 1 of 4 sections in the CAR (Consolidated Annual Report). An ODE and HECC workgroup collaborates to submit this federal report. Reports statewide Oregon counts / performance for All Students and 28 student groups Secondary: 8 metrics and 2 levels of CTE engagement Postsecondary: 3 metrics and 2 levels of CTE engagement (prepared by HECC) Oregon Department of Education 20

Perkins Statewide 90% Report (Secondary) Public report on Perkins Performance Indicator results Each of 8 secondary indicators at multiple levels of aggregation Statewide Region (Consortia) Gender Race Ethnicity Focal Student Group Career Cluster Oregon Department of Education 21

Oregon CTE Participation Explorer Public dashboard updated each spring. Annual Participation Cohort Participation Equity Analysis of CTE Participation & Retention Result filters/searches State, Region (Consortium), District Career Learning Area and/or Career Cluster School / Graduation Year Student group(s) Oregon Department of Education 22

ODE CTE Student A Consolidated Collections collection in spring/summer. Requires all students at a given CTE Site, even non-CTE students. Uses SSID from the same school year as the base of student ID verification. Includes CTE IRC data for applicable student-program milestones. Includes CTE WBL data for applicable student-program milestones. Uses Program Update from the same school year as base of validating applicable CTE program activity. Oregon Department of Education 23

ODE CTE Course A Consolidated Collections collection completed by CTE Sites/ SDs in spring/summer. Requires all student-course engagements, even those with non-passing grades. Uses CTE Student from the same school year as the base of student ID verification. Uses Program Update from the same school year as base of validating CTE data Includes the following for each CTE Course-Section engagement: CTE program code CTE course name CTE course-section number CTE course-section credit value (not a GPA value) Student s earned grade in the CTE course-section Oregon Department of Education 24

CTE Data Resources Web Locations and Documents Oregon Department of Education 25

District Site: Collection and Validation Pages Oregon Department of Education 26

District Site: File Format Page Oregon Department of Education 27

CTE Data page: Data Informed Decision Making Oregon Department of Education 28

The District Site Oregon Department of Education 29

Thank You - CTE Data Analyst, Rebecca.Amodeo@ODE.Oregon.gov Oregon Department of Education 30