Efficient Staffing Strategies for Nursing Units
Does your unit
Need x number to self schedule as RNs and then some will be put in
specialized profiles after self scheduling (ie, charge RN, heart RN,
chemo RN, resource RN)?
Have more nurses than needed to meet staffing targets? (ie,
overstaffed?)
Want a little buffer on the self scheduling limits?
Allow Overstaffing on the Profile that
is self scheduling
Don’t inflate your Staffing Template
= Better Data Reporting/Data Integrity
Setting up Allowable Overstaffing on Profile
•
The true staffing target will show
on self scheduling screen, but
staff can enter schedules up to 2
over that number (per example)
•
Will keep template counts
correct when you change
profiles to Charge or some other
profile
•
Will make sure there are enough
slots for overstaffed areas
•
Only Admins can do this –so
email Julia Bambach or Rushdee
Omar to request
Other Tips for accurate staffing numbers
•
Be sure to change the profile to reflect what a person is really doing
•
Once Self Scheduling is done, change RNs to CH profile, as needed
•
If you have NA/HUCs make sure their profile on the schedule matches the role
they are in for that specific shift
•
The floating department enters the float in API
•
Daily Maintenance users have access to sister units
•
If you don’t have access to the department of the float, call staffing office to
enter the float
•
The position for the float does not have to be an exact match – only the
needed license needs to match
•
For instance, I tell floaters to float all RNs in the CNII role
Schedule maintenance training available via Zoom
Handout available
https://resources.finance.duke.edu/resources/training/api/secure/ssSchedMai
nt.pdf
Other Tips for accurate staffing numbers
•
DUH staff should call out to the staffing office
•
Staffing office enters ABS-A or ABS-P Activity code with note indicating time
of the call out
•
A TA editor or approver OR an Schedule maintenance user should add the
appropriate paycode (ie, PTOU, PTOUU, or FML) without removing the ABS
•
Enter FMLs or other extended absences as soon as you know – only SS
Supervisor Manager users see FML codes
•
On the employee side if they click either of these buttons, all PTO and FMLA
of peers just say OFF
•
On printed schedule and daily roster reports, all PTO and FLM code print as
OFF
Implementing effective staffing templates, self-scheduling options, and allowable overstaffing on specialized profiles can enhance data reporting accuracy and ensure adequate nurse coverage. Additional tips for accurate staffing numbers include adjusting profiles, managing floaters, and handling staff call-outs efficiently. Admins can set up allowance for overstaffing, track profiles accurately, and streamline maintenance tasks. Regular communication with staffing office is crucial for seamless scheduling processes.
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Presentation Transcript
Staffing Templates And Self Scheduling
Does your unit Need x number to self schedule as RNs and then some will be put in specialized profiles after self scheduling (ie, charge RN, heart RN, chemo RN, resource RN)? Have more nurses than needed to meet staffing targets? (ie, overstaffed?) Want a little buffer on the self scheduling limits? Allow Overstaffing on the Profile that is self scheduling Don t inflate your Staffing Template = Better Data Reporting/Data Integrity
Setting up Allowable Overstaffing on Profile The true staffing target will show on self scheduling screen, but staff can enter schedules up to 2 over that number (per example) Will keep template counts correct when you change profiles to Charge or some other profile Will make sure there are enough slots for overstaffed areas Only Admins can do this so email Julia Bambach or Rushdee Omar to request
Other Tips for accurate staffing numbers Be sure to change the profile to reflect what a person is really doing Once Self Scheduling is done, change RNs to CH profile, as needed If you have NA/HUCs make sure their profile on the schedule matches the role they are in for that specific shift The floating department enters the float in API Daily Maintenance users have access to sister units If you don t have access to the department of the float, call staffing office to enter the float The position for the float does not have to be an exact match only the needed license needs to match For instance, I tell floaters to float all RNs in the CNII role Schedule maintenance training available via Zoom Handout available https://resources.finance.duke.edu/resources/training/api/secure/ssSchedMai nt.pdf
Other Tips for accurate staffing numbers DUH staff should call out to the staffing office Staffing office enters ABS-A or ABS-P Activity code with note indicating time of the call out A TA editor or approver OR an Schedule maintenance user should add the appropriate paycode (ie, PTOU, PTOUU, or FML) without removing the ABS Enter FMLs or other extended absences as soon as you know only SS Supervisor Manager users see FML codes On the employee side if they click either of these buttons, all PTO and FMLA of peers just say OFF On printed schedule and daily roster reports, all PTO and FLM code print as OFF
