Efficient Government Reporting System for Construction Projects
Simplify project management, compliance monitoring, and payment verification with the innovative system presented by Charles Groshens. This system streamlines DBE participation, labor compliance monitoring, payment processing, and bidder/quoter submissions. Accessible at no cost, it facilitates accurate reporting, reduces administrative workload, and enables electronic filing of payrolls and subcontractor payments. Contractors can easily enter payrolls through manual input, spreadsheet conversion, or XML file import, ensuring quick confirmation and verification. With secure access granted to prime and subcontractors by MnDOT, this system sets a new standard for project efficiency and transparency.
- Construction Projects
- Compliance Monitoring
- Payment Verification
- Government Reporting
- Project Management
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Presentation Transcript
Presented by: Charles Groshens
Project Management DBE Participation, Monitoring and Verification Labor Compliance Monitoring and Verification Prompt Payment Monitoring and Verification Electronic Bidders/Quoters Submission
Manage the agencys internal construction contract management program Manage all aspects of MnDOT s internal and external civil rights and labor compliance activities: DBE goals, TGB goals, and OJT goals Contract Clearance and Good Faith Efforts State and Federal Prevailing Wages Regulations Federal/State Reporting Requirements CRL will replace Workforce Information Tracking Initiative (WITI) for the collection of employment information.
No cost to access the system or receive a Login-ID Web based Windows 7 or Windows XP Internet Explorer 8 (required) Internet Explorer 9 (recommended)
Benefits Benefits Reduce administrative workload Provides faster, easier, and accurate way to meet government reporting requirements Allows electronic filing of contractor payrolls and subcontractors payments Confirmation of received data and verification Prime contractor review and approval of entered subcontractor payrolls
Three ways to enter payrolls Manual Entry Spreadsheet Conversion Tool XML File Data Import
Apparent Low Bidder will receive access from OCR Prime and Subcontractors assigned login names and passwords by MnDOT Contractors will only have access to projects authorized by MnDOT
First MnDOT project to require CRL Contract specifications included in project documents Other MnDOT contracts will soon have similar requirements
All Contractors working on our project will need to complete/submit a MnDOT Vendor form (next Slide) http://www.dot.state.mn.us/const/labor/forms.html This includes: All trucking entities subject to the contract labor provisions Suppliers that would be part of the Apparent Low Bidder s Bidders/Quoters list for Good Faith Efforts In order to complete the form the vendor will need to obtain a SWIFT Id. https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST It can take up to 4 days to get the official SWIFT Id
(02/2012) (MnDOT) Minnesota Contractor/Vendor Form Department of Transportation Instructions If a Contractor/Vendor is new or needing to update current Company information, please complete this form to its fullest and submit it to: MnDOT Labor Compliance Unit, Mail Stop 650, 395 John Ireland Blvd., St. Paul, MN 55155-1899. If a response cannot be provided, please mark n/a in the space provided. Questions regarding this form can be directed to the Office of Construction and Innovative Contracting at 651-366-4209. REQUIRED: State of Minnesota SWIFT VENDOR ID Number The State of Minnesota requires all vendors working on a MnDOT project to register and obtain a new SWIFT Vendor ID (https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST). Contractor/Vendor Status: New Contractor Vendor Existing Contractor/Vendor - MnDOT Vendor ID: Contractor/Vendor Type: (Check all that apply) Corporation LLC Sole Proprietor Joint Venture Partnership Contractor/Vendor Identification Numbers: Federal Tax ID Number: MN State Tax ID Number: SWIFT VENDOR ID (instructions to acquire above): Contractor/Vendor Demographics: Company Full Legal Name: Doing Business As (if different): Street Address 1: Post Office Box Number: City: State: Zip Code: Post Office Box Zip Code: County: Telephone Number: Fax Number: Company E-Mail Address: Company Website Address: State of Incorporation: Contractor/Vendor Officers & Email Addresses: (* = Required) Owner(s): Email Address: Partners: Email Address: Chief Executive Officer: Email Address: Chief Financial Officer: Email Address: President: Email Address: Vice President(s): Email Address: Treasure: Email Address: *Payroll Manager: *Email Address: *Payroll Manager (2): *Email Address: Other (Name & Title): Email Address: Form Submitted By: Phone Number: Date:
The following slide contains the dates, times, and registration information for the free training You can also visit the LCU website for additional LCU training and Labor Compliance Information http://www.dot.state.mn.us/const/labor/index.html
Audience: Contractors: Payroll Administrators, IT Professionals, as well as Managers February 6, 2013, MnDOT St. Cloud, 1:00pm - 5:00pm February 7, 2013, MnDOT St. Cloud, 8:00am -12:00pm February 7, 2013, MnDOT St. Cloud, 1:00pm - 5:00pm February 8, 2013, MnDOT St. Cloud, 8:00am-12:00pm February 26, 2013, MnDOT St. Cloud, 8:00am-12:00pm February 26, 2013, MnDOT St. Cloud, 1:00pm-5:00pm March 13, 2013, MnDOT Duluth, 8:00am-12:00pm March 13, 2013, MnDOT Duluth, 1:00pm-5:00pm March 14, 2013, MnDOT Bemidji, 8:00am-12:00pm March 14, 2013, MnDOT Bemidji, 1:00pm-5:00pm April 10, 2013, MnDOT Mankato, 8:00am-12:00pm April 10, 2013, MnDOT Mankato, 1:00pm-5:00pm April 11, 2013, MnDOT Mankato, 8:00am-12:00pm April 11, 2013, MnDOT Mankato, 1:00pm-5:00pm April 15, 2013, MnDOT Arden Hills, 8:00am-12:00pm Class Fee: No fee to attend. Registration: Registration questions, call Carol at 651-366-4230. Registration Form: http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdf
