Effective Strategies for Making Sense of Records
Making sense of records
The story process
1.
The idea
2.
Research
3.
Questions
4.
Interviews
5.
Sorting
6.
What is the story?
7.
What will help tell the story?
8.
Flow
9.
Fairness
10.
Accuracy
Questions: When you receive documents
•
Return to your original notes and re-
familiarize yourself with the issues
•
Go through the documents carefully in a quiet
space and make notes
Instead of highlighting text, write
notes in the margins
Questions: Decoding
•
Deciphering access records is a little like
reading tea leaves: They are often a jumble,
littered with strange acronyms and blacked-
out (or whited-out) paragraphs, and lack titles,
dates and information about who created the
documents.
•
As you make notes, look up unfamiliar words
and names.
Questions: decoding (or
interviewing the data)
Page of emails from Transport Canada released under the Access to Information Act
Decoding the Transport Canada
document
•
tc.gc.ca = Transport Canada e-mail address
•
John Forster = Associate Assistant Deputy Minister Safety and Security, Transport
Canada, Safety and Security Group, Tel. (613) 949-2394
•
CIA = U.S. Central Intelligence Agency
•
CSIS = Canadian Security Intelligence Service
•
GMT = Greenwich Mean Time
•
Time in Greenwich, England, which is used as the basis of standard time throughout
the world.
•
CACO = Civil Aviation Contingency Operations
•
Role: Managing and operating a 24 hour/day Aviation Operations Centre including an
aviation reporting system involving the tracking of aviation related incidents,
accidents and high profile events for the purpose of keeping senior managers
appraised of operations in the National Civil Air Transportation System
•
Navcan = Nav Canada
•
Nav Canada co-ordinates the safe and efficient movement of aircraft in Canadian
domestic airspace and international airspace assigned to Canadian control. Through
its coast-to-coast operations, NAV CANADA provides air traffic control, flight
information, weather briefings, aeronautical information, airport advisory services,
and electronic aids to navigation.
Questions: Chronology
Creating a timeline of events can help patterns
emerge and assist you in determining what
the story is
Questions: what’s new?
•
The new elements of the story should emerge
after reviewing your research, notes and
chronology
•
Now you have a basis on which to interview
government officials and interested parties
about the documents
Interviews
•
An access release can be a wedge that cracks open a story
•
It may well prompt a government agency to grant you an
interview, even if only fragments of information have been
disclosed
•
In fact, the agency may be eager to put those scraps of
material into context. That foot in the door can lead to a
wide range of questions
The story process: review
1.
The idea
2.
Research
3.
Questions
4.
Interviews
5.
Sorting
6.
What is the story?
7.
What will help tell the story?
8.
Flow
9.
Fairness
10.
Accuracy
Explore the process of making sense of records through research, developing questions, conducting interviews, and sorting information. Learn effective ways to decode and analyze documents, including creating timelines to identify patterns in the data. Improve your skills in understanding complex information and uncovering the story behind the records.
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Presentation Transcript
The story process 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. The idea Research Questions Interviews Sorting What is the story? What will help tell the story? Flow Fairness Accuracy
Questions: When you receive documents Return to your original notes and re- familiarize yourself with the issues Go through the documents carefully in a quiet space and make notes
Instead of highlighting text, write notes in the margins
Questions: Decoding Deciphering access records is a little like reading tea leaves: They are often a jumble, littered with strange acronyms and blacked- out (or whited-out) paragraphs, and lack titles, dates and information about who created the documents. As you make notes, look up unfamiliar words and names.
Questions: decoding (or interviewing the data) Page of emails from Transport Canada released under the Access to Information Act
Decoding the Transport Canada document tc.gc.ca = Transport Canada e-mail address John Forster = Associate Assistant Deputy Minister Safety and Security, Transport Canada, Safety and Security Group, Tel. (613) 949-2394 CIA = U.S. Central Intelligence Agency CSIS = Canadian Security Intelligence Service GMT = Greenwich Mean Time Time in Greenwich, England, which is used as the basis of standard time throughout the world. CACO = Civil Aviation Contingency Operations Role: Managing and operating a 24 hour/day Aviation Operations Centre including an aviation reporting system involving the tracking of aviation related incidents, accidents and high profile events for the purpose of keeping senior managers appraised of operations in the National Civil Air Transportation System Navcan = Nav Canada Nav Canada co-ordinates the safe and efficient movement of aircraft in Canadian domestic airspace and international airspace assigned to Canadian control. Through its coast-to-coast operations, NAV CANADA provides air traffic control, flight information, weather briefings, aeronautical information, airport advisory services, and electronic aids to navigation.
Questions: Chronology Creating a timeline of events can help patterns emerge and assist you in determining what the story is
Questions: whats new? The new elements of the story should emerge after reviewing your research, notes and chronology Now you have a basis on which to interview government officials and interested parties about the documents
Interviews An access release can be a wedge that cracks open a story It may well prompt a government agency to grant you an interview, even if only fragments of information have been disclosed In fact, the agency may be eager to put those scraps of material into context. That foot in the door can lead to a wide range of questions
The story process: review 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. The idea Research Questions Interviews Sorting What is the story? What will help tell the story? Flow Fairness Accuracy
