E-Planning: Revolutionizing Planning Processes with Online Functionality

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E-Planning is a transformative initiative aimed at streamlining planning processes through the introduction of online services for planning applications, submissions, and payments. The project, established in 2016, focuses on enhancing efficiency and customer service in the planning sector. Applicants can now easily lodge planning applications, make submissions, and track progress through a centralized Planning Portal. The system aims to integrate seamlessly with existing planning systems, improving accessibility and effectiveness in managing planning activities.

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E-PLANNING Electronic Planning / The Planning Portal May 2019 1

E-PLANNING Rebuilding Ireland - July 2016 An Action Plan For Housing and Homelessness 5 Pillars Pillar 3 Build More Homes Introduction of new on-line planning services across planning authorities. Planning Reforms May 2019 2

E-PLANNING Background. E-Planning Project Board established 2016. Charged with delivering E-Planning functionality to increase efficiency and provide enhanced customer service. May 2019 3

E-PLANNING Vehicle for Delivery A solution capable of integration with all existing Planning Systems but must be simple and cost effective. May 2019 4

E-PLANNING OBJECTIVES Provide on-line functionality to: Enable the making of planning application to a planning authority. Enable the making of a submission on a planning application. May 2019 5

E-PLANNING OBJECTIVES (Contd) Provide on-line functionality to: Enable the processing of Part XI Applications (L.A. Developments). Enable the processing of payments associated with planning applications and any submissions thereon. May 2019 6

E-PLANNING How will it work An applicant or agent will lodge a planning application via the Planning Portal. They will Log in and register their details and proceed to make a Planning Application, attach documentation and make a payment before finally submitting the application. At this juncture the E-Planning System will interface with the APAS via an integration application. The Planning Authority acquires the application and then proceeds to validate and process within the existing APAS system while the E- Planning System will receive periodic update and reports. May 2019 7

E-PLANNING The public may view the application at the central portal or alternatively at the planning authority website. The Planning authority will update the central portal with all relevant data decisions etc. May 2019 8

E-PLANNING Existing Systems I PLAN APAS ODYSSEY Associated with the above systems are up to 9 different document management systems. Apas is the Planning Management System in use at Wexford County Council May 2019 9

E-PLANNING Schedule of Implementation I-Plan Apas and Odyssey May 2019 10

E-PLANNING Timelines (valid @ 14/05/2019) I-Plan Quarter 4 2019 at Earliest Apas / Odyssey Post Q4 2019 May 2019 11

E-PLANNING Project team established in Wexford County Council to deliver e-planning functionality. Document types have been amended in order to comply with the requirements of the e-planning system. Workflow Analysis has commenced Apas to be upgraded to Build 80 to enable enhanced functionality Provide platform for delivery of e-planning functionality. May 2019 12

E-PLANNING Proposal currently under review will deliver: Enhanced inter departmental comms. On line functionality for submissions and decisions grants etc. On line functionality for payments. Savings and Efficiencies May 2019 13

E-PLANNING It is envisaged that the implementation of e-planning will: Deliver a more efficient cost effective and customer friendly planning system nationwide. May 2019 14

E-PLANNING Next Phase / Matters to be addressed (Wexford) Technology Acquisition Hardware & Software Progress proposals to acquire substantial e- planning functionality in order to be in a position to implement e-planning at an early date. . May 2019 15

E-PLANNING Current Position Standardisation of document types has been mapped but not implemented in Wexford County Council. Sites using the I Plan system will be first through with development currently scheduled for completion in q 4 2019 and pilot sites operation in q1 2020 with roll out happening in q2 and q3. Apas sites are in receipt of proposals from the software supplier indicating how integration with the E-Planning system will be achieved and how much this will cost. These proposals are currently under consideration. . May 2019 16