DuPage UU Church Bylaws Update May 2022 Review
"DuPage UU Church is transitioning from an outdated Constitution to new Bylaws in May 2022, focusing on Policy-based governance for better management. The comparison between the former Constitution and the new Bylaws highlights the changes made, emphasizing succinct legal language and streamlined content. The Bylaws require infrequent congregational votes for updates, ensuring accuracy. Visit the provided link for annotated comparisons."
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Presentation Transcript
DuPage UU Church Congregational Update New Bylaws: Review May 2022 Doing the work we love, better!
Doing the work we love, better! On our Policy-based governance journey Transitioning from an outdated Constitution to new Bylaws Doing the work we love, better!
Constitution / Bylaws Comparison Congregational vote required for changes to our Constitution > Bylaws. What s changing? What s not? Why? Former Constitution Legal language that defines who we are. New Bylaws Legal language* that defines who we are. Purpose Content Lengthy, a mix of purposes including definition of who we are, policy, and procedure that changed frequently. Difficult to manage, enabling inaccuracies and inconsistencies. Congregation; requires vote to update Follows bylaws definition: Succinct, serving only the purpose of the document required legally to define us. Needs infrequent Congregational vote to maintain its accuracy. Congregation; requires vote to update Owner/approver Amendment proposal Board, and Committees, Teams, or Congregation can petition Board, and Committees, Teams, or Congregation can petition Doing the work we love, better! *Reviewed by local law firm with IL and non-profit expertise
Constitution / Bylaws Comparison Constitution Preamble, 19 Articles 14 pages Bylaws 10 Articles 4 pages Structure, purpose remains. Streamlined, updated, relevant. Manageable for Church leadership and the Congregation. Legal review: We re good! Annotated for comparison at https://dupageuuchurch.org/governance/bylaws/ Doing the work we love, better!
Constitution / Bylaws Comparison Preamble Article I Name and Affiliation Article II Purpose Article III Membership in the Congregation Article IV Business Meetings of the Congregation Article V Officers and Trustees Article VI Nomination and Election of Officers and Trustees Article VII Board Article VIII Reserved Article X Minister Article XI Committee on Ministries Article XII Public Ministry Committee Article XIII Reserved Article XIV Director/Minister of Religious Education Article XV Ordination and Sponsorship Article XVI Parliamentary Authority Article XVII Amendments Article XVIII Dissolution of the Church Article XIX Endowment Fund Article I: Name and Affiliation Article II: Purpose Article III: Membership In The Congregation Article IV: Business Meetings of the Congregation Article V: Board Officers and Trustees Article VI: Nomination, Election, and Removal of Article IX Committees and Groups Officers, Trustees, and Other Designated Positions Article VII: Minister Items in red = moved Article VIII: Endowment Fund Article IX: Amendments Article X: Dissolution of the Church Doing the work we love, better!
Constitution / Bylaws Comparison Moving not removing detail Detail belongs in Policy, Procedure, and other administrative documents for ease of access, updating, and approvals as our processes evolve. Examples: Voting, ballots operational information; covered in Membership and Business Meetings policies and procedures Board of Trustees officer and trustee detail moved to areas of policy, procedure, and job descriptions Explanation of Committees and Groups operational information; moved to Policy and Procedure Identification of specific Committees names and tasks change, or are replaced Amendments high level description remains; detail moved to Business Meetings procedure Doing the work we love, better!
Policy-based Governance documents Detail defined by organizational purpose Bylaws: The legal language that succinctly defines who we are as a church. Our Bylaws include the elements necessary to be recognized as a non-profit organization affiliated with the UUA and in the eyes of the State of Illinois. Bylaws Policies: Clear, concise, general statements that provide the framework for decisions and actions to be made in the context of who we are and the values we share as a church. They are the rules governing the implementation of processes and procedures by the Staff, Board, and Volunteers at DuPage UU Church. Policies Procedures: Procedures represent the detailed instruction necessary to implement policy. Unlike many policies, process and procedure should evolve over time as new tools emerge. Procedures
Structure that Works for Us Who s doing the work? Revised structure: Still our church, our work Link to full Org Chart Doing the work we love, better!
Structure in Action: RACI Who Knows What s Goin On? Examples Responsible (who does the work) Facilities Team Accountable (who speaks to the outcome) Head of Staff (Minister) and Administrator Head of Staff Consulted (who could provide input) Staff, previous Facilities team members Personnel Advisory, pianist, choir, members DRE, Head of Staff, UUA resources Various members, external community Head of Staff, Personnel Advisory Congregation, Staff Informed (who needs to know) Staff, Board, Congregation Staff, Board, Congregation Congregation, Head of Staff, Administrator Congregation, Staff Prairie maintenance Hiring a Music Director Build Your Own Theology SMILE project (Justice & Advocacy) Music Task Force Volunteer class leader Director of Religious Education (DRE) Head of Staff SMILE Team Budget proposal Finance Advisory Board of Trustees Congregation Annual conversation Slate of nominees All members and friends Nominating Committee Board of Trustees Congregation, Staff Congregation Congregation, Board, Staff Head of Staff, Board, Committees, Congregation
Gathering Input, Setting Goals The Congregation as owners Your participation requested. Actually, needed. Religious/Spiritual/Community citizenship. New Governing calendar schedules an annual Church-wide conversation among members, Board, Staff. (Date TBD, after mandi s arrival.) What do you want DuPage UU Church to do, to be? Express your thoughts at the workshop. The Board and Staff listen. Annual goals and priorities are crafted at the Board s annual retreat. With clarity and purpose, the Board, Committees, and Program Teams carry out their work for the Church and for us all. You and the Congregation participate and benefit. Doing the work we love, better!
Thank You!! Doing the work we love, better!
