Device-as-a-Service Lunch and Learn Event Overview
DaaS Lunch and Learn
LEEA MOTE
DIRECTOR OF CLIENT EXPERIENCE
DEVICE-AS-A-SERVICE EXECUTIVE SPONSOR
Agenda
•
Updated device models and configurations.
•
Why lease?
•
Exemption process for purchase or non-standard
device configurations.
•
Disposition of devices at the end of a lease.
•
FAQs.
Updated device models
55xx Latitude series – basic laptop
•
15’ screen (non-touch).
•
i5 Intel Core (10th generation).
•
8GB of storage.
•
256 solid state drive.
•
Uses the WD19TB (Thunderbolt) dock.
74XX series – premium laptop
•
14’ screen (non-touch).
•
i7 Intel Core (10th generation).
•
16GB storage.
•
256 solid state drive.
•
2.9 pounds.
•
Uses the WD19TB (Thunderbolt) dock.
72XX 2-in-1 – tablet
•
2” touch screen.
•
I7 Intel processer – 10th generation.
•
16GB.
•
256 solid state drive.
•
Comes with keyboard and Active Pen.
•
Uses the WD19TB (Thunderbolt) dock.
7080 OptiPlex Desktop
Standard
•
i5 processor.
•
8GB storage.
•
256 solid state drive.
Premium
•
i7 processor.
•
16GB.
•
256 solid state drive.
Why lease?
How long do computers last?
•
According to Business News Daily and other
reputable sources, the lifespan of a
computer is three years.
•
This can be a complex formula with several
variables:
•
How often the computer is used (most of
us use a computer daily, for hours a day).
•
The environment the computer is in.
•
The software being ran on the computer.
No high upfront costs
Leasing allows agencies to
spread the cost of a device
over the life of the lease,
lifting the burden of high
upfront capital expenses.
1
2
3
Pre-installed
Computers come pre-installed
with the necessary software,
security and connectivity
configurations.
Enhanced support
•
Leasing includes:
•
Remote support for
hardware components
from Dell Tech Direct.
•
Ability to have your
machine “hot-swapped”
to limit downtime.
Minimized risk
•
Technology changes rapidly.
Using updated technology can
help ensure you have the
necessary software update and
the latest versions.
•
This also reduces unexpected
costs due to hardware failure.
Less maintenance
•
Newer leased equipment costs less to
maintain than outdated workstations.
•
According to a recent
study by Techaisle,
the cost of maintaining PCs that are
more than 3 years old is between
$326
and $401 per PC per year
.
•
In comparison, the study notes,
“the cost of owning and maintaining
a 3-year-old PC can be as high as 1.3
times that of a PC less than 3 years old.”
End-of-life destruction
•
At the end of the device’s lease, the vendor
safely and securely wipes the hard drive before
it is sent back.
•
An end-of-life certificate of destruction is
provided.
When leasing is not an
option
Lease Exemption Form
•
When you have a legitimate reason why leasing
is not an option, for example a grant that does
not allow leasing, you can complete the Lease
Exemption Form.
•
Go to the
Order Tech Now page
and select the
link under
Need to order a different workstation
than the standard?
Create a new request
•
Insert agency and
contact Information.
•
Insert expected
amount (this is an
estimate).
•
Detail the reason for
an exemption.
Complete exemption form
•
Include the exemption
justification.
•
Outline a three-year plan
of how the funds will be
refreshed in three years.
•
Select Yes next to Ready
to Submit.
Complete exemption form
Other exemptions
•
This same form can be used to request an
exemption to a standard configuration, even
if you still plan to lease.
Making your order once exemption is
approved
•
Lease Exemption for a Standard
Configuration – use the portal and select
Purchase under Type and provide your
exemption ID.
Exemption to standards
•
If you are seeking an exemption to the
standard (once approved), email
servicedesk@omes.ok.gov
and provide the
following information:
•
Device model.
•
Any special configurations (memory,
storage, etc.).
•
Number of devices needed.
Certified data destruction
Get peace of mind that your data will
not fall into the wrong hands
•
Data destruction
– destroy sensitive data on
a hard drive through a degaussing process.
•
Environmentally friendly disposal
– dispose of
your hard drives in an environmentally safe
manner.
Get peace of mind that your data will
not fall into the wrong hands, continued
•
Compliance enablement
– helps our organization comply with
current data privacy regulations and organizational policies
by ensuring sensitive information on your hard drive is not
compromised. Plus, Dell provides you with an electronic
certification of erasure confirmation.
•
Risk mitigation
–
reduces the risk of expensive civil litigation by
preventing potential exposure of intellectual property,
confidential customer data or other sensitive information
Explore the latest device models, leasing benefits, exemption processes, and device disposition options in this comprehensive lunch and learn event. Discover the updated 55xx and 74xx Latitude series laptops, 72xx 2-in-1 tablet, and 7080 OptiPlex desktop. Learn why leasing is a cost-effective solution and understand how long computers typically last. Benefit from no high upfront costs and pre-installed software on leased devices.
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Presentation Transcript
DaaS Lunch and Learn LEEA MOTE DIRECTOR OF CLIENT EXPERIENCE DEVICE-AS-A-SERVICE EXECUTIVE SPONSOR
2 Agenda Updated device models and configurations. Why lease? Exemption process for purchase or non-standard device configurations. Disposition of devices at the end of a lease. FAQs.
4 55xx Latitude series basic laptop 15 screen (non-touch). i5 Intel Core (10th generation). 8GB of storage. 256 solid state drive. Uses the WD19TB (Thunderbolt) dock.
5 74XX series premium laptop 14 screen (non-touch). i7 Intel Core (10th generation). 16GB storage. 256 solid state drive. 2.9 pounds. Uses the WD19TB (Thunderbolt) dock.
6 72XX 2-in-1 tablet 2 touch screen. I7 Intel processer 10th generation. 16GB. 256 solid state drive. Comes with keyboard and Active Pen. Uses the WD19TB (Thunderbolt) dock.
7 7080 OptiPlex Desktop Standard i5 processor. 8GB storage. 256 solid state drive. Premium i7 processor. 16GB. 256 solid state drive.
9 How long do computers last? According to Business News Daily and other reputable sources, the lifespan of a computer is three years. This can be a complex formula with several variables: How often the computer is used (most of us use a computer daily, for hours a day). The environment the computer is in. The software being ran on the computer.
10 No high upfront costs Leasing allows agencies to spread the cost of a device over the life of the lease, lifting the burden of high upfront capital expenses. 1 2 3
11 Pre-installed Computers come pre-installed with the necessary software, security and connectivity configurations.
12 Enhanced support Leasing includes: Remote support for hardware components from Dell Tech Direct. Ability to have your machine hot-swapped to limit downtime.
13 Minimized risk Technology changes rapidly. Using updated technology can help ensure you have the necessary software update and the latest versions. This also reduces unexpected costs due to hardware failure.
14 Less maintenance Newer leased equipment costs less to maintain than outdated workstations. According to a recent study by Techaisle, the cost of maintaining PCs that are more than 3 years old is between $326 and $401 per PC per year. In comparison, the study notes, the cost of owning and maintaining a 3-year-old PC can be as high as 1.3 times that of a PC less than 3 years old.
15 End-of-life destruction At the end of the device s lease, the vendor safely and securely wipes the hard drive before it is sent back. An end-of-life certificate of destruction is provided.
When leasing is not an option
17 Lease Exemption Form When you have a legitimate reason why leasing is not an option, for example a grant that does not allow leasing, you can complete the Lease Exemption Form. Go to the Order Tech Now page and select the link under Need to order a different workstation than the standard?
18 Create a new request
19 Complete exemption form Insert agency and contact Information. Insert expected amount (this is an estimate). Detail the reason for an exemption.
20 Complete exemption form Include the exemption justification. Outline a three-year plan of how the funds will be refreshed in three years. Select Yes next to Ready to Submit.
21 Other exemptions This same form can be used to request an exemption to a standard configuration, even if you still plan to lease.
Making your order once exemption is approved 22 Lease Exemption for a Standard Configuration use the portal and select Purchase under Type and provide your exemption ID.
23 Exemption to standards If you are seeking an exemption to the standard (once approved), email servicedesk@omes.ok.gov and provide the following information: Device model. Any special configurations (memory, storage, etc.). Number of devices needed.
Get peace of mind that your data will not fall into the wrong hands 25 Data destruction destroy sensitive data on a hard drive through a degaussing process. Environmentally friendly disposal dispose of your hard drives in an environmentally safe manner.
Get peace of mind that your data will not fall into the wrong hands, continued 26 Compliance enablement helps our organization comply with current data privacy regulations and organizational policies by ensuring sensitive information on your hard drive is not compromised. Plus, Dell provides you with an electronic certification of erasure confirmation. Risk mitigation reduces the risk of expensive civil litigation by preventing potential exposure of intellectual property, confidential customer data or other sensitive information
