Critical Incident Exercise on Meningitis at University of Surrey

This critical incident exercise focused on planning for emergencies related to meningitis at the University of Surrey. Attendees included key personnel from various departments. The exercise covered priorities, considerations, and actions to enhance preparedness and response, emphasizing roles, communications, public health agencies, family liaison, and operational reviews.

• Critical Incident Exercise
• Meningitis
• Emergency Planning
• University of Surrey
• Preparedness

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1. Critical Incident Exercise Meningitis

2. Objectives of table top exercise Planning for emergencies cannot be considered reliable until it is exercised and has proved to be workable, especially since false confidence may be placed in the integrity of a written plan. Table top exercises are based on simulation and involve a realistic scenario and a time line This type of exercise is particularly useful for validation purposes, particularly for exploring weaknesses in procedures #universityofsurrey 2

3. Attendees at Meningitis Incident Exercise Business Continuity Lead* Head of Security Lead Nurse* Silver Commanders Head of Occupational Health Director of Health and Safety Director of HR Director of Accommodation Representative from wardening and residential mentoring service Head of Student Services Student s Union Director of Communications Media and coms representative Insurance Heads of Faculty/School Estates and Facilities (cleaning) Director of Employability re international placements Public Health England Consultant* Public Health England Nurses *led the session #universityofsurrey 3

4. Priorities for exercise Background information about meningitis High profile incidents National guidance Universities UK toolkit Role of Public Health England and local authorities Scenario Timeline Actions and priorities Outcomes for improvement #universityofsurrey 4

5. Considerations during exercise Roles and responsibilities Coms (external, social media, internal) Liaison with Public Health agencies Contact tracing Family liaison How to manage time between case (s) and decisions Increased contact to University, staffing these routes in Consideration of hotline Time of academic cycle considerations (freshers, exams, external visitors) Meningitis charity support Decontamination affected areas? Business as Usual, what does this look like in a protracted incident? Command Resilience Ongoing Welfare of staff involved ( Principal Officers ) Local GP involvement What would happen if this was abroad? Prophylaxis and vaccination Costs Operational review of incident and recording decisions Review of plans, policies and procedures #universityofsurrey 5

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