Court Operations Recovery Plan: Safely Returning to Courthouse
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What does this mean
for you?
The present COOP activation
Standing Order 20-10, will not be
extended.
Effective Monday, June 1, 2020,
the court will begin slowly and
safely phasing you back to work.
We are committed to ensuring
that this process is done with your
well-being as the primary focus.
PHASES TO RECOVERY
PHASE ONE
Strict social distancing and geographic isolation.
Strict exposure control when in the courthouse.
Strict six foot social distancing and group sizes of no more than ten
people.
Maximum flexibility with telework.
PHASE TWO
Continue same criteria as phase one but to the greatest extent possible.
Increase in on-site court proceedings.
PHASE THREE
Lessen restrictions further.
PHASE FOUR
Represents a full unrestricted return to normal operations and activities.
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To the extent possible. Courtroom
sharing should be avoided on the same
day.
A 20 minute break should be scheduled
between each proceeding to give time
to clear courtroom and observe
cleaning protocols.
Prior to June 1, we will provide masking
protocols for the phase one in-court
proceedings.
Participants who arrive early for their
appointed court session will be staged
outside of the courtroom.
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• Persons subject to, living with, or caring for an individual who is subject to a Federal, State,
or local quarantine or isolation order related to COVID-19.
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• Persons advised by a health care provider to self-quarantine due to concerns related to
COVID-19 or living with or caring for an individual who has been advised to self-quarantine.
• Persons considered “high risk” or living with or caring for an individual who is considered
“high risk” where local health officials recommend such individuals remain at home due to
concerns related to COVID-19.
• Persons experiencing symptoms of COVID-19 and seeking a medical diagnosis or living with
or caring for an individual who is experiencing symptoms of COVID-19 and seeking a medical
diagnosis.
• Persons caring for a child if the school or place of care of the child has been closed, or the
childcare provider of such child is unavailable due to COVID-19 precautions.
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Adequate coverage. Safely phased-in…
Staffing of Chambers will be at the discretion of the
Judge.
Clerk’s office staff will be phased in on a rotational
basis by each supervisor with consideration given to
personal circumstances. Mail opening, receipt
writing and order processing are considered essential
functions.
Full-time in-court schedules are not anticipated and
telework will remain the norm.
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Protocols
and
Best Practices
YOU are key to keeping all of us safe
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6 feet distance from others.
•
Eliminate physical contact such as
handshakes or hugs.
•
Avoid touching surfaces touched by
others.
•
Avoid anyone who appears to be sick,
or who is coughing or sneezing.
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Masks/face coverings:
NOT REQUIRED in private
work areas provided sufficient physical distancing
from others.
•
Masks/face coverings
: REQUIRED in common
areas of courthouse (
elevators, hallways,
entryways, lunchrooms, etc.),
regardless of
whether other people are present or walking past.
•
Visitors
:
Masks/face covering REQUIRED in all
common or public areas of the courthouse,
including the clerk’s office.
•
PPE
: Disposable masks, disposable gloves, hand
sanitizers and any other necessary PPE will be
amply available in each vicinage.
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Upon entering office
: All staff must immediately
wash or sanitize hands.
•
Staff must wipe
their
door knobs, light switches and
work station areas, throughout the work day.
•
Staff must wipe common surfaces
before and after
use (
kitchen counter, work counter, door knobs, etc.
).
•
Disinfectant stations/hand sanitizer.
Will be
provided on each floor by GSA.
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Do not share work space
with other staff.
•
If emergency requires use
of other staff area and
equipment: Wipe all
surfaces before and after.
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Shared Office Equipment
:
•
Copiers, scanners, common workstations and keyboards
: Must be wiped
down with a disinfectant wipe after each use.
•
Common Telephones
: Shall also be disinfected after each use.
•
Bottom Line
: Wipe down all surfaces touched.
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Break Room/Lunch Room
: All surfaces contacted
shall be wiped down after use.
•
Staff choosing to use refrigerators, coffee
maker/kitchen equipment/counter space must
disinfect all surfaces touched
before
and
after
use.
•
Conference rooms
: OPEN with limited occupancy.
Max. occupancy will be posted on doors of all
shared space but will be limited to strict physical
distancing protocols.
Masks/face coverings are
required when using conference rooms.
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What is the Covid-19 Human Resources
Specialist’s role
?
•
All interactions will be completely
confidential.
•
Staff shall report to Ms. Skopek if they are
experiencing Covid-19 symptoms and/or
have a positive COVID-19 tests.
Phone: (570) 207-5670
Email:
Deborah_Skopek@pamd.uscourts.gov
•
Complete Covid-19 Case Form.
•
Implement District Court contact tracing
procedures.
•
Debrief daily with Chief Judge or Clerk of
Court.
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IF temperature >100.4
OR
exhibiting other signs
of COVID-19 infection per CDC guidance, staff
member shall:
1.
Stay Home.
2.
Self-report to Covid-19 Human Resources
Specialist.
3.
Call physician and seek Covid-19 testing ASAP.
https://www.cdc.gov/coronavirus/2019-ncov/symptoms-
testing/symptoms.html
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Symptoms while in the office
: Immediately notify a supervisor or Clerk of
Court via telephone. You will be sent home. The Covid-19 Human Resources
Specialist will contact you and complete a Covid-19 case form.
Staff members may NOT return to work until they have met the *CDC criteria
to discontinue home isolation and have consulted with a healthcare provider
or local health department.
* https://www.cdc.gov/coronavirus/2019-ncov/hcp/disposition-in-home-patients.html
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In most cases, CDC does not
recommend closure.
•
Ill staff members’ work space will be
closed off and untouched for 24
hours.
•
After 24 hour wait period, the work
area will be cleaned and disinfected
per CDC guidelines.
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:
Will I know if someone I work with is Covid-19
positive?
•
Yes. If a staff member is confirmed to have
COVID-19, the Covid-19 Human Resources
Specialist will notify those co-workers who were in
“close contact” with an infected person per CDC
guidelines.
What about my privacy?
•
The Covid-19 Human Resources Specialist will
notify all staff members who were in “close
contact” with a symptomatic Covid-19 person. As
required by the Americans with Disabilities Act
(ADA), confidentiality will be maintained unless
the staff member requests otherwise.
P
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T
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M
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B
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:
•
This is the view from May 22
nd
.
•
Expect adjustments as we move
forward.
•
We are committed to operating safely
and well as we begin the process of
phasing back to full operations in the
coming weeks and months ahead.
The Courthouse recovery plan outlines phased reopening with safety measures, including social distancing, telework flexibility, and gradual return to normal operations. Criteria for in-court proceedings and guidelines for employees' return are detailed.
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Presentation Transcript
Covid Covid- -19 Recovery Plan: 19 Recovery Plan: Safely Returning to the Courthouse Safely Returning to the Courthouse
What does this mean for you? Projected COOP Projected COOP Termination Date: Termination Date: The present COOP activation Standing Order 20-10, will not be extended. Effective Monday, June 1, 2020, the court will begin slowly and safely phasing you back to work. We are committed to ensuring that this process is done with your well-being as the primary focus. Monday, June 1, 2020 Monday, June 1, 2020
PHASES TO RECOVERY PHASE ONE Strict social distancing and geographic isolation. Strict exposure control when in the courthouse. Strict six foot social distancing and group sizes of no more than ten people. Maximum flexibility with telework.
PHASE TWO Continue same criteria as phase one but to the greatest extent possible. Increase in on-site court proceedings. PHASE THREE Lessen restrictions further. PHASE FOUR Represents a full unrestricted return to normal operations and activities.
In In- -Court Proceedings: Court Proceedings: May be scheduled sparingly and with great care. Jury trials, petty offense docket and in- person settlement conferences are not considered to be in phase one. To the extent possible. Courtroom sharing should be avoided on the same day. A 20 minute break should be scheduled between each proceeding to give time to clear courtroom and observe cleaning protocols. Prior to June 1, we will provide masking protocols for the phase one in-court proceedings. Participants who arrive early for their appointed court session will be staged outside of the courtroom. Phase One: Phase One: Limited Operations Limited Operations
Phase One: Limited Operations (Cont.) Phase One: Limited Operations (Cont.) Persons who satisfy one or more of the following criteria should not report to work: Persons who satisfy one or more of the following criteria should not report to work: Persons subject to, living with, or caring for an individual who is subject to a Federal, State, or local quarantine or isolation order related to COVID-19. Human Resources Considerations: Human Resources Considerations: Persons advised by a health care provider to self-quarantine due to concerns related to COVID-19 or living with or caring for an individual who has been advised to self-quarantine. Persons considered high risk or living with or caring for an individual who is considered high risk where local health officials recommend such individuals remain at home due to concerns related to COVID-19. Persons experiencing symptoms of COVID-19 and seeking a medical diagnosis or living with or caring for an individual who is experiencing symptoms of COVID-19 and seeking a medical diagnosis. Persons caring for a child if the school or place of care of the child has been closed, or the childcare provider of such child is unavailable due to COVID-19 precautions.
Phase One: Phase One: How will court coverage assignments be made? How will court coverage assignments be made? Goal Goal: : Adequate coverage. Safely phased-in Staffing of Chambers will be at the discretion of the Judge. Clerk s office staff will be phased in on a rotational basis by each supervisor with consideration given to personal circumstances. Mail opening, receipt writing and order processing are considered essential functions. Full-time in-court schedules are not anticipated and telework will remain the norm.
Phase One: Phase One: Keeping you safe in the office Keeping you safe in the office Protocols and Best Practices
Social Distancing Protocol Social Distancing Protocol 6 feet distance from others. Eliminate physical contact such as handshakes or hugs. Avoid touching surfaces touched by others. Avoid anyone who appears to be sick, or who is coughing or sneezing.
Personal Protective Equipment (PPE) Personal Protective Equipment (PPE) Protocol Protocol Masks/face coverings: NOT REQUIRED in private work areas provided sufficient physical distancing from others. Masks/face coverings: REQUIRED in common areas of courthouse (elevators, hallways, entryways, lunchrooms, etc.), regardless of whether other people are present or walking past. Visitors:Masks/face covering REQUIRED in all common or public areas of the courthouse, including the clerk s office. PPE: Disposable masks, disposable gloves, hand sanitizers and any other necessary PPE will be amply available in each vicinage.
Upon entering office: All staff must immediately wash or sanitize hands. Staff must wipe theirdoor knobs, light switches and work station areas, throughout the work day. Staff must wipe common surfaces before and after use (kitchen counter, work counter, door knobs, etc.). Disinfectant stations/hand sanitizer. Will be provided on each floor by GSA. Disinfection Protocols Disinfection Protocols
Work Stations Work Stations Do not share work space with other staff. If emergency requires use of other staff area and equipment: Wipe all surfaces before and after.
The other areas The other areas Shared Office Equipment: Copiers, scanners, common workstations and keyboards: Must be wiped down with a disinfectant wipe after each use. Common Telephones: Shall also be disinfected after each use. Bottom Line: Wipe down all surfaces touched.
Protocols for Common Areas Protocols for Common Areas Break Room/Lunch Room: All surfaces contacted shall be wiped down after use. Staff choosing to use refrigerators, coffee maker/kitchen equipment/counter space must disinfect all surfaces touched before and after use. Conference rooms: OPEN with limited occupancy. Max. occupancy will be posted on doors of all shared space but will be limited to strict physical distancing protocols.Masks/face coverings are required when using conference rooms.
MDPA Protocols for MDPA Protocols for Symptomatic or Symptomatic or Covid Covid- -19 Positive staff: 19 Positive staff: Everything you Everything you need to know. need to know.
What is the Covid-19 Human Resources Specialist s role? All interactions will be completely confidential. Staff shall report to Ms. Skopek if they are experiencing Covid-19 symptoms and/or have a positive COVID-19 tests. Phone: (570) 207-5670 Email: Deborah_Skopek@pamd.uscourts.gov Complete Covid-19 Case Form. Implement District Court contact tracing procedures. Debrief daily with Chief Judge or Clerk of Court. MDPA Covid MDPA Covid- -19 Human Resources Human Resources Specialist: Specialist: Debbie Skopek Debbie Skopek 19 Role and Responsibilities
IF temperature >100.4 OR exhibiting other signs of COVID-19 infection per CDC guidance, staff member shall: 1. Stay Home. 2. Self-report to Covid-19 Human Resources Specialist. 3. Call physician and seek Covid-19 testing ASAP. Staff Staff Responsibilities Responsibilities https://www.cdc.gov/coronavirus/2019-ncov/symptoms- testing/symptoms.html
Staff responsibilities (Cont.) Staff responsibilities (Cont.) Symptoms while in the office: Immediately notify a supervisor or Clerk of Court via telephone. You will be sent home. The Covid-19 Human Resources Specialist will contact you and complete a Covid-19 case form. Staff members may NOT return to work until they have met the *CDC criteria to discontinue home isolation and have consulted with a healthcare provider or local health department. * https://www.cdc.gov/coronavirus/2019-ncov/hcp/disposition-in-home-patients.html
Will the office Will the office close if close if someone is someone is suspected or suspected or confirmed to be confirmed to be Covid Covid- -19 19 positive? positive? In most cases, CDC does not recommend closure. Ill staff members work space will be closed off and untouched for 24 hours. After 24 hour wait period, the work area will be cleaned and disinfected per CDC guidelines.
Will I know if someone I work with is Covid-19 positive? Yes. If a staff member is confirmed to have COVID-19, the Covid-19 Human Resources Specialist will notify those co-workers who were in close contact with an infected person per CDC guidelines. MDPA Contact MDPA Contact Tracing Procedures: Tracing Procedures: What about my privacy? The Covid-19 Human Resources Specialist will notify all staff members who were in close contact with a symptomatic Covid-19 person. As required by the Americans with Disabilities Act (ADA), confidentiality will be maintained unless the staff member requests otherwise.
POINTS TO POINTS TO REMEMBER: REMEMBER: This is the view from May 22nd. Expect adjustments as we move forward. We are committed to operating safely and well as we begin the process of phasing back to full operations in the coming weeks and months ahead.
