Construction Monitoring Procedures in DTF Project
The construction monitoring procedures in the DTF project involve various actions such as Request for Action, Daily Report Diary, Approval for Commencement of Concrete Placing, Joint Work Measurement, Interim Payment Certificate, Final Payment Certificate, and Certificate of Substantial Completion. These procedures ensure effective communication, approval processes, reporting, inspection, and payment milestones throughout the construction project.
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REQUEST FOR ACTION When: Every time a new major task is to be started What is it about: Communication from the Contractor to the WSP request for approval or acknowledgment of a new action Who prepares: The Site Agent Who approves: The Resident Engineer
DAILY REPORT DIARY When: Every day of the construction What is it about: Reporting of the work being undertaken on a daily basis Who prepares: The Site Agent Who approves: The Inspector of Work
APPROVAL FOR COMMENCEMENT OF CONCRETE PLACING When: Every time concrete is to be placed What is it about: Inspection of the concrete placement for approval Who requests: The Contractor Who inspects: The Inspector of Work and Resident Engineer Who approves: The Resident Engineer
JOINT WORK MEASUREMENT When: Every week (at least) What is it about: Measuring the actual material used to compare with the contractual BoQ Who prepares: The Site Agent Who checks: The Inspector of Work Who approves: The Resident Engineer
INTERIM PAYMENT CERTIFICATE When: After the agreed % of the work that has been completed What is it about: Document for the payment of the work done. Two IPC in total Who prepares: The Contractor Who checks: The Resident Engineer Who approves: The Managing Director
FINAL PAYMENT CERTIFICATE When: After the substantial completion of the DTF, once the certificate of substantial completion has been issued What is it about: Document for the last payment of the work done Who prepares: The Contractor Who checks: The Resident Engineer Who approves: The Managing Director
CERTIFICATE OF SUBSTANTIAL COMPLETION When: After the substantial completion of the DTF What is it about: Certify that the DTF is substantially completed stating the liability period and the list of remaining items to be completed or corrected Who prepares: The Resident Engineer Who approves: The Managing Director and the Contractor
CERTIFICATE OF FINAL ACCEPTANCE When: After the liability period when the DTF is completed What is it about: Certify that the DTF is completed for the official hand-over of the site to the WSP Who prepares: The Resident Engineer Who approves: The Managing Director and the Contractor
ENGINEERS INSTRUCTION When: Every time the WSP needs to give instruction to the Contractor when changes occur What is it about: Detailed description of the instruction indicating whether variations are involved Who prepares: The Resident Engineer Who approves: The Contractor
VARIATION ORDER When: When a variation has been agreed between the Contractor and the WSP What is it about: Basisfor the confirmation of the variation: breakdown of the varied work with calculation of incurred costs Who prepares: The Contractor (in agreement with the Resident Engineer) Who approves: The Managing Director
LIST OF CONSTRUCTION MONITORING FORMS Contractor Side WSP Side No Form Prepared by Received, checked and approved by 01 Request for Action Site Agent Resident Engineer 02 Daily Report Diary Site Agent Inspector of Work 03 Monthly report Resident Engineer Managing Director 04 Approval for commencement of concrete placing Site Agent Inspector of Work and Resident Engineer 05 Joint Measurement sheet Site Agent Resident Engineer 06 Interim Payment Certificate Contractor Resident Engineer and Managing Director 07 Final Payment Certificate Contractor Resident Engineer and Managing Director 08 Certificate of Substantial Completion Resident Engineer Managing Director and Contractor 09 Certificate of Final Acceptance Resident Engineer Managing Director and Contractor 10 Engineer Instruction Form Resident Engineer Contractor 11 Variation Order Form Contractor and Resident Engineer Managing Director
WSTF INVOLVMENT Legend No Form Copy to send to WSTF for approval (sending of the disbursement) 01 Request for Action 02 Daily Report Diary Copies to attach to the main document 03 Monthly report 04 Approval for commencement of concrete placing 05 Joint Measurement sheet 06 Interim Payment Certificate 07 Final Payment Certificate 08 Certificate of Substantial Completion 09 Certificate of Final Acceptance 10 Engineer Instruction Form 11 Variation Order Form
