Comprehensive Overview of VA-OIG MIS Solution and Management Information System

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M
anagement
I
nformation
S
ystem
VA-OIG
MIS
SOLUTION
1
Suite Introduction
Our Environment
Utilization of EWP data
Team Central vs. Our Solution
Examples of Our Reports
AGENDA
2
3
SUITE INTRODUCTION
217 TeamMate users
17 Divisions
Quality Assurance
Four person team
4
OUR ENVIRONMENT
PROFILE IN EWP
5
MILESTONES IN EWP
6
7
CUSTOM FIELDS IN EWP
8
MANAGEMENT INFORMATION SYSTEM
9
TEAM CENTRAL – COMPLETED PROJECTS
REPORT
10
OUR COMPLETED PROJECTS REPORT
Everything you see here can be formatted the way you want it
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Before we
look at
specific
reports
11
ANY QUESTIONS
100% of form TeamMate
Real time
Parameters/Filters
12
ABOUT THE REPORTS
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13
OUR MAIN MIS REPORTS
DIVISION GANTT CHART
Parameters
Division
Select a single division
Status
Defaults to show all planning, in-progress and completed projects
Fiscal Year
Defaults to show the prior, current, and next fiscal years
This report is designed to give you a visual representation of all
the projects for a division.  It is not designed to show every
milestone date.
If you would like to see more information about a project you can
click on the Gantt chart bar for that project.
This will show you every milestone (estimated and actual) along
with other information such as time charged to the various
phases.
14
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15
IN PROGRESS MILESTONE TRACKING
Parameters
DAIGAE and/or AIGAE
Defaults to show all projects for 52, 52A and 52B
Show Only Inspections
This is a yes/no parameter and allows you to view only Inspections
This report is designed to show all the milestones for a
project.
For each milestone the report looks for the actual milestone,
then the revised, then estimated.  This way the report is
showing the “current” date for that milestone.
Inspections will ALWAYS be on the last page because they
have a different order of milestones than all other projects.
16
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17
PROGRESS REPORT
Parameters
DAIAGE or AIGAE
Defaults to show all projects for 52, 52A and 52B
Group Report by
Allows you to group the report by Scope or Division
Show Next Fiscal Year
Defaults to show the current and next fiscal year.  This parameter will
allow you to show/not show the next fiscal year.
This report is designed to show all the information about
projects in the current and next fiscal year.
This report also combines several different reports into one.
18
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19
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20
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21
OTHER REPORTS
ALL PROJECTS BY DIVISION
Parameter
Division
Select a single division
This report is designed to compare estimated versus actual
length and milestones for all projects in a division.
Page 2 is a vertical bar graph that compares the average
estimated and actual lengths of each type of project for each
fiscal year.
Page 3 is a vertical bar graph that shows the average days
over/under for each milestone.
Starting on page four is a list of all projects by fiscal year
followed by a detailed list of every project with all the
estimated and actual milestones.
22
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23
Summary of Coaching Notes
Project assignments
Organization chart
Edit history
24
OTHER EXAMPLES
All data is coming out of TeamMate
Formatting
Meaningful, Organized and Consistent
Monitor Performance
Ease of Access
25
BENEFITS OF THIS SOLUTION
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26
QUESTIONS
Audit plan
Fiscal year the project was created
Entities
Area(s) the audit covers
Unit
Currently not used
Group
VA Office being audited
Type
VA business line
Location
Field office responsible
Scope
Type of deliverable
Origin
Where the project came from
Staff Type
DAIGAE or AIGAE responsible
27
APPENDIX A
28
APPENDIX B – CATEGORIES OPTIONS
Slide Note

Good morning everyone. First I want to thank the FAEC for giving us the time and opportunity to present to you about the different types of Management Information System Reports we are creating and using at the VA OIG. Along with why we needed to create these reports.

With me I have Matt Lynch, my IT specialist who created our management reports.

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Delve into the world of VA-OIG MIS Solution and Management Information System through a series of informative images and descriptions. Explore topics ranging from team structures to completed project reports, showcasing the utilization of EWP data and the central team's projects. Gain insights into our main MIS reports, custom fields in EWP, and the dynamics of division Gantt charts, providing a detailed look at the intricacies of our environment and information systems.

  • VA-OIG
  • MIS Solution
  • Management Information System
  • EWP data
  • Team Central

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  1. VA-OIG MIS SOLUTION M Management I Information S System 1

  2. AGENDA Suite Introduction Our Environment Utilization of EWP data Team Central vs. Our Solution Examples of Our Reports 2

  3. SUITE INTRODUCTION 3

  4. OUR ENVIRONMENT 217 TeamMate users 17 Divisions Quality Assurance Four person team 4

  5. PROFILE IN EWP 5

  6. MILESTONES IN EWP 6

  7. CUSTOM FIELDS IN EWP 7

  8. MANAGEMENT INFORMATION SYSTEM People Automation Hardware MIS Reporting Software Data 8

  9. TEAM CENTRAL COMPLETED PROJECTS REPORT Can t change width of column Can t add or remove columns that the management wants to see 9

  10. OUR COMPLETED PROJECTS REPORT Everything you see here can be formatted the way you want it Grouped by Division, then each manager under that division We are showing the Start, Draft and Report Signed milestones. You could choose more or less to be displayed We are displaying the Title, Report number and Project number. 10

  11. Before we look at specific reports ANY QUESTIONS 11

  12. ABOUT THE REPORTS 100% of form TeamMate Real time Parameters/Filters 12

  13. OUR MAIN MIS REPORTS 13

  14. DIVISION GANTT CHART Parameters Division Select a single division Status Defaults to show all planning, in-progress and completed projects Fiscal Year Defaults to show the prior, current, and next fiscal years This report is designed to give you a visual representation of all the projects for a division. It is not designed to show every milestone date. If you would like to see more information about a project you can click on the Gantt chart bar for that project. This will show you every milestone (estimated and actual) along with other information such as time charged to the various phases. 14

  15. 15

  16. IN PROGRESS MILESTONE TRACKING Parameters DAIGAE and/or AIGAE Defaults to show all projects for 52, 52A and 52B Show Only Inspections This is a yes/no parameter and allows you to view only Inspections This report is designed to show all the milestones for a project. For each milestone the report looks for the actual milestone, then the revised, then estimated. This way the report is showing the current date for that milestone. Inspections will ALWAYS be on the last page because they have a different order of milestones than all other projects. 16

  17. 17

  18. PROGRESS REPORT Parameters DAIAGE or AIGAE Defaults to show all projects for 52, 52A and 52B Group Report by Allows you to group the report by Scope or Division Show Next Fiscal Year Defaults to show the current and next fiscal year. This parameter will allow you to show/not show the next fiscal year. This report is designed to show all the information about projects in the current and next fiscal year. This report also combines several different reports into one. 18

  19. 19

  20. 20

  21. OTHER REPORTS 21

  22. ALL PROJECTS BY DIVISION Parameter Division Select a single division This report is designed to compare estimated versus actual length and milestones for all projects in a division. Page 2 is a vertical bar graph that compares the average estimated and actual lengths of each type of project for each fiscal year. Page 3 is a vertical bar graph that shows the average days over/under for each milestone. Starting on page four is a list of all projects by fiscal year followed by a detailed list of every project with all the estimated and actual milestones. 22

  23. 23

  24. OTHER EXAMPLES Summary of Coaching Notes Project assignments Organization chart Edit history 24

  25. BENEFITS OF THIS SOLUTION All data is coming out of TeamMate Formatting Meaningful, Organized and Consistent Monitor Performance Ease of Access 25

  26. QUESTIONS 26

  27. APPENDIX A Audit plan Fiscal year the project was created Entities Area(s) the audit covers Unit Currently not used Group VA Office being audited Type VA business line Location Field office responsible Scope Type of deliverable Origin Where the project came from Staff Type DAIGAE or AIGAE responsible 27

  28. APPENDIX B CATEGORIES OPTIONS 28

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