Comprehensive Overview of PREP Planning at Humboldt State University
Explore the comprehensive PREP Planning approach at Humboldt State University, encompassing Program Review, Evaluation, and Planning processes. Understand the significance of integrating program reviews into planning and budgeting, aligning resource allocations with campus priorities, and implementing WASC recommendations. Dive into the Planning Cycle, goals, objectives, and funding framework to enhance campus decision-making and continuous improvement efforts.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
PREP Planning Humboldt State University Joyce Lopes, Carol Lorentzen, Volga Koval, Randi Darnall Burke, Kate Stroup, Teal Sexton, Amber Blakeslee, Jacque Honda
PREP Planning Agenda Overview of PREP Planning Resource request process Next steps
What is PREP? PREP: Program Review, Evaluation and Planning Program Review o Ongoing assessment of campus programs Annual review, establish trends, track progress, continuous improvement o Program review required for accreditation Planning o Integrates program reviews into planning and budgeting processes o Aligns resource allocations with campus priorities
WASC Program Review Rubric Criterion: Planning and Budgeting Initial: No integration Emerging: Attempted integration, but with limited success Developed: General integration, but no formal process Highly Developed: Systematic integration with formal action plans and mutually agreed upon commitments http://wascsenior.org/files/Rubrics___combined.pdf
PREP Planning at HSU Build off of Program Review Implement campus priorities Implement WASC recommendations Document campus planning efforts Provide a process for requesting and allocating resources Track resource allocations through completion to facilitate reporting and assessment
Goals and Objectives Align resource allocations with campus priorities Transparency Accountability Support evidence-based decision-making Data repository for resource requests Align department planning with campus level planning Continuous improvement
PREP Planning Cycle 1. 2. Establish Campus Priorities Request Resources 3. 5. Use Results for Improvement Review and Allocate Resources 4. Evaluate Resource Allocations
Funding Framework and Process University Level Review and Approval Division Level Review and Approval MBU Level Review and Approval Department Level Resource Requests Budget requests made through the PREP Planning process. Includes requests that cannot be met with existing departmental budget. Includes departmental staff, faculty and/or OE expansions or reallocations. Granted by Dean/MBU Director/AVP. Includes initiatives that involve one or more MBUs, pilot programs, division-wide initiatives, one- time augments to MBUs for specific items. Granted by the Provost or Division VP. Includes division augment requests, capital planning items, cross- divisional projects, major University initiatives brought forward by the President and the VPs. Reviewed and approved by the URPC to be included in the annual budget recommendation to the President. MBU: Major Budget Unit
Draft Timeline Department Department MBU MBU Division Division URPC URPC October - November X December X January - February X March X
Department: Create Resource Requests DEPARTMENT ACTION Year 1 1. Update Program Review 2. Enter resource requests Year 2 and after 1. Review and report on prior resource allocations 2. Update Program Review 3. Enter new resource requests
MBU Level Review and Approval Process Step 1: Review list of resource requests Step 2: Make decision on each resource request Approve and fund request within MBU Review request funding from Division Reject request
Division Level Review and Approval Process Step 1: Review list of resource requests Step 2: Make decision on each resource request Approve and fund request within Division Review request funding from University Reject request
University Level Approval -URPC Finalized list of resource requests submitted to URPC List of Budget Requests University Strategic Goal Performance Measure/ Intended Outcome Budget Request For Amount Budget Description Student Advising Initiative 100,000 $ Hire one new staff advisor to coordinate and manage online 4-year, 5-year and 6- year plans to graduation. Improve efficiency and effectiveness of campus budgeting. Improve transparency and access to information. Provide scenario planning and forecasting capability. New tutoring program aimed at improved second to third year retention. Student Success Hope to increase 4-year, 5-year and 6-year graduation rates by 2% by the end of 2014-15. Successful elimination of manual budget transfer template. Ability to encumber payroll. Reduce errors and time spent on manual processes by 25%. Improve second to third year retention by 3%. Online Budgeting Tool 250,000 $ Advancing HSU's Vision Retention Initiative 100,000 $ Student Success
Reporting and Assessment Track resource allocations to facilitate reporting and assessment. Reports provided to URPC annually.
Results to URPC List of Budget Requests Budget Request For University Strategic Goal Performance Measure/ Intended Outcome Amount Budget Description Results? Student Advising Initiative 100,000 $ Hire one new staff advisor to coordinate and manage online 4-year, 5-year and 6- year plans to graduation. Improve efficiency and effectiveness of campus budgeting. Improve transparency and access to information. Provide scenario planning and forecasting capability. New tutoring program aimed at improved second to third year retention. Student Success Hope to increase 4-year, 5-year and 6-year graduation rates by 2% by the end of 2014-15. Successful elimination of manual budget transfer template. Ability to encumber payroll. Reduce errors and time spent on manual processes by 25%. Improve second to third year retention by 3%. Graduation rates are up 2.4% Online Budgeting Tool 250,000 $ Advancing HSU's Vision Manual budget transfer eliminated. Errors reduced 30%. Retention Initiative 100,000 $ Student Success Second to third year retention up 2%.
Next Steps Process Development gather feedback, improve process o Review process with Vice Presidents o Review process with budget analysts and other campus user groups o URPC: Develop evaluation criteria, guidelines for funding framework Implementation o Testing and report development o Work with MarCom on communication plan o Develop training and user guides o Training rollout to managers/chairs, budget analysts, user groups o Roll out Fall 2013
