Comprehensive Guide for Research Postgraduate Students at Hong Kong Baptist University
Welcome to Hong Kong Baptist University! This guide provides a detailed orientation for research postgraduate students, covering key success factors, academic matters, student support, and administration details. It also highlights essential coursework requirements, mandatory common core programmes, and key milestones to navigate your study journey effectively. Learn about the registration process for mandatory core courses and other workshops to enhance your research skills and knowledge.
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Orientation For Research Postgraduate Students
Welcome to Hong Kong Baptist University! Let s walk through your study journey: (1) Your Keys to Success (2) Academic Matters (3) Student Support (4) Other Administration Matters 2
Key Milestones Confirmation of Candidature Qualifying Exam (PhD) Coursework Submission of Thesis Oral Examination 4
Coursework Requirements MPhil 3 units PhD (4-year) 3 units Mandatory Common Core Programme (MCCP) Other Courses 9 units 12 units Research Seminars (min 0.5 unit every semester) N/A 4 units Research Methodology N/A 3 units Total No. of Required Units 12 22 Note: MPhil and PhD students in the School of Communication and Film and School of Business may have other specific requirements. Please contact your School for details. 5
Mandatory Common Core Programmes (MCCP) Skill/Knowledge Area Course Name No. of Unit/Hours Offering Unit Teaching Teaching University Students (MCCP6010) 1 unit CHTL Advanced English Advanced English for Academic Purposes (MCCP6020) 2 units LC SCI/SCM Laboratory Safety (MCCP6110) 2 hours EO Research Support Skills Effective Literature Searching (MCCP6120) 2 hours Library Introduction to Scholarly Communication and Publishing (MCCP6130) (online plus 1 optional face to face workshop) 4 hours Entrepreneurship Berkeley Method of Entrepreneurship in Hong Kong (MCCP 6140) (Also known as BEST1001) (online) 2 hours KTO Research Ethics Responsible Conduct of Research (MCCP6150) (online) 4-5 hours REC 6
Mandatory Common Core Programmes (MCCP) Course Registration Students are required to complete an online form to facilitate the registration of MCCP6010, 6020 & 6120 The registration will be conducted on a first-come-first served basis Go to BUniPort, select Progress for Mandatory Common Core Programme , to check your enrolled sections For other workshops, no registration is needed and you will complete them online 7
Mandatory Common Core Programmes (MCCP) Course Registration Check the Timetable for exact date and time. MCCP courses should take priority Exemption for MCCP6010 and MCCP6020 8
Other Courses The 9 /19-unit (MPhil/PhD) of other postgraduate-level courses can be : HKBU Courses Course add/drop period (10-22 January 2022) Cross-Institutional Courses o Subject to the approval of your Principal Supervisor and Department Head. o Upon fulfilment of the grading requirement (equivalent to Grade B- or above at our University), units acquired will be transferred automatically. The transcript will be sent to you via your Faculty/School. (Note: Only the equivalent unit will be transferred.) o The grades will not be counted in the calculation of GPA and will not be shown in the transcript. 9
MPhil- Confirmation of Candidature Between the 9thand 12th month Complete MCCP Submit a research prospectus You must complete MCCP (and English enhancement course, if applicable) in order to confirm your candidature. 10
PhD- Qualifying Exam and Confirmation of Candidature Take qualifying exam between the 13th-18thmonth Complete coursework (including MCCP) Confirm candidature by the 30thmonth Submit a research prospectus and conduct an open seminar You must complete all coursework, except research seminars (and English enhancement course, if applicable) before qualifying exam. 11
Thesis and Examination Confirm your thesis title Submit your thesis Sit for Oral Examination Submit final thesis Research Seminars should be completed before the submission of thesis for oral examination. 13
Submission of Thesis Before submitting your thesis online, you will need to go through the Plagiarism Check and attach the report with the thesis. IMPORTANT: You have the responsibilities to ensure that the Board of Examiners are provided with adequate time to review the thesis. Please reserve ample time between submission of thesis and oral examination, especially if you wish to meet the graduation deadline for Commencement. 14
Final Thesis All theses will be deposited in the Integrated Research Information Management System (IRIMS) and are available for open access to the community. 15
Master of Philosophy Items Coursework Details -Mandatory Common Core Programme (3 units) -Other courses (9 units) Confirmation of Candidature -Between 9thand 12thmonth from commencement of studies Oral Examination Final thesis submission English proficiency requirement (if applicable) GPA 2.67 at minimum Discipline-specific requirement 17
Doctor of Philosophy Items Details Coursework A minimum of 22 units Mandatory Common Core Programme (3 units) Research methodology course (3 units) Research seminar (4 units) - A minimum of 4 units in total, that is at least 0.5 unit for each semester Other courses (12 units) 18
Doctor of Philosophy Items Details Qualifying Exam between 13thand 18thmonth from commencement of studies Confirmation of Candidature Oral Examination Final thesis submission English proficiency requirement (if applicable) 3-6 months overseas research learning experience (returning to home country will not be counted) Poster/oral presentation and publication# GPA 2.67 at minimum Discipline-specific requirement by 30thmonth from commencement of studies #Depending on disciplinary requirements 19
Progress Reviews Submit your Bi-Annual Progress Report on time every 6 months. Conduct self-reflection Lay out the study plan Maintain regular contact with your Supervisors. Input your ORCiD (Open Researcher and Contributer ID) in Bi-Annual Progress Report 21
Residency Requirement Research students are required to be on campus or in such geographical proximity as to be able to participate fully in University activities associated with the programmes for at least the required residence period. Regardless of the mode of study (i.e., full-time or part-time), a student who is receiving regular supervision in Hong Kong or in a location approved by the University is classified as being in residence. The required residence period for research postgraduate studies is equivalent to half of the relevant normal study period. All research postgraduate students must fulfil the residency requirement before thesis submission. 22
Your Responsibilities Be familiar with relevant rules and procedures Be committed Have good communication with your supervisors Observe academic integrity Perform required teaching assistantship duties (if you are a full-time student with studentship) 23
Understand the Expectations of the University Familiarise yourself with the Regulations, Guidelines and Procedures of the University Graduate School s website: https://gs.hkbu.edu.hk/ Handbook for RPg Students 24
Research Ethics Academic Integrity and Plagiarism Research Ethics Approval (Research Ethics Committee) o Students need to develop a practice of obtaining relevant ethical clearance for their research projects. If student s project is part of their supervisor s project of which relevant approval is obtained, students need to provide information in their application. If in doubt, ask your Faculty RPg Coordinator/ Department/PS. 25
English Enhancement Course(s) Language Centre will offer English enhancement course to students who do not meet the English admission requirement in semester 1. 27
Research Student Expenses Full-time PhD / MPhil students; and Studentship recipients during the normal study period Eligibility Items can be claimed A. International Conference/ Seminar B. *Overseas Attachment C. Others (Field Trip, Study Tour, etc.) PhD students: Max. HK$20,000 MPhil students: Max. HK$10,000 *Travelling Allowance of HK$10,000 to cover airfare can be applied (Please talk to your PS if interested) D. Thesis Editing Fee Max. HK$6,000 (one-off) E. Incentive for Oral Presentation at International Conferences HK$3,000 (one-off) HKPFS students travelling allowance/research students expenses are different from regular students. Please refer to your Terms & Conditions. 28
Research Student Expenses (2-staged process for Reimbursement) Stage 2: Apply for Reimbursement Stage 1: Obtain prior budget approval from GS Before the event After the event Complete the Application for Budget Approval with the endorsement of your Principal Supervisor, Department, and Faculty. Complete the Application for Reimbursement within 1 week after you have returned to HK. Submit the application together with event-related payment proof to GS for vetting /approval. Submit the endorsed-application together with all supporting documents to GS at least 3 weeks before the event. Finance Office arranges reimbursement. GS will notify you of the budget approval via e-mail. The processing time depends on your timely submission and provision of relevant supporting documents (e.g. itinerary and receipts). 29
Medical Coverage/Insurance For all students Basic medical and dental care provision and Group Personal Accident Policy for all students For details, please visit the Office of Student Affairs website https://sa.hkbu.edu.hk/cls/welfare-and-services/medical- and-dental-services For non-local students Personal Accident and Medical Insurance Non-local students are advised to purchase insurance on your own. For details of the insurance plan and application procedures, please visit Finance Office s website (Go to Students and then Insurance for Students ) 30
Support during your Postgraduate Study Principal Supervisor and Co-Supervisor Faculty/School/Department Library Office of Student Affairs (SA) Mainland Student Services Unit International Office Finance Office Graduate School 31
Other Administration Matters 32
Studentship and Tuition PhD Normal Study Period 48 months MPhil Normal Study Period 24 months Tuition Studentship of HK$17,820/month (Studentship recipients) Auto-pay to your bank account Studentship recipients offset by studentship (waived for local students) Self-funded students to be settled every 6 months (paid in February and August) Complete commencement form Open bank account Complete the Terms & Condition form (RG) * Higher studentship rate (HK $18,320) for post-candidacy PhD students 33
Leave of Absence and Suspension Academic leave Annual leave Sick leave Special leave Suspension Please check with your departments for procedures. All the forms can be downloaded from the Graduate School website except academic leave form which should be submitted via BUniport 34
Part-time employment 1. For studentship recipients, please get approval from the Graduate School before you undertake any part-time employment. (for non-local students) 2. May take up part-time on campus employment for no more than 20 hours 3. Take note of the Terms and Conditions on the No Objection Letter upon approval of your visa For more information, please visit Office of Student Affairs website 35
Final Remarks - Important (1) Prior Approval (2) Timely Application (3) Read the Emails from GS 36
What you need to do in the coming few days: 1. Open a bank account 2. Complete the Commencement Form in 10 days 3. Return Terms and Conditions of Research Grant (RG) Studentship Form in 10 days (RG studentship recipients) 4. Activate your e-mail account and Web-based University Cyber Port System (BUniport) if you have not done so. 37
5. Update your local contact at BUniport 6. Apply for your HKID card within 1 month and upload a copy to the visa application system. 38
Useful Links Handbook for Research Postgraduate Students https://gs.hkbu.edu.hk/handbook/handbook-for-research- postgraduate-students Download Area https://gs.hkbu.edu.hk/current-students/research-postgraduate- programmes/download-area/for-current-students Academic Calendar http://ar.hkbu.edu.hk/curr/acad_calendar/ Bulletin http://ar.hkbu.edu.hk/curr/calendar_bulletin/ Office of Student Affairs https://sa.hkbu.edu.hk/ BUniPort Announcements https://buniport.hkbu.edu.hk and more 39
Graduate School Contact Information Office Address: AAB 904, Level 9, Academic and Administration Building, Baptist University Road Campus Hong Kong Baptist University Kowloon Tong Hong Kong Opening Hours (refer to the latest information on the GS website): 9 am - 5:00 pm (Monday to Friday) 9 am - 12noon (Saturday by appointment only) Closed (Sunday and Public Holidays) Telephone Number: 3411 5127 Email: hkbu_rpg@hkbu.edu.hk Website: https://gs.hkbu.edu.hk/ 40
Thank You 41
