Civil Registration System in Kiribati: Overview and Recent Developments

The Civil Registration Office in Kiribati, administered under the Ministry of Justice since 2016, maintains records manually and electronically. Legislative provisions are under revision, and systems for birth and death registrations have shown significant progress. Recent developments include projects to enhance birth registration in various areas of Kiribati.

• Kiribati
• Civil Registration
• Ministry of Justice
• Birth Registration
• Record Management

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1. KIRIBATI COUNTRY REPORT KIRIBATI COUNTRY REPORT October 1 3, 2018, Fiji MAURI MAI KIRIBATI HELLO FROM KIRIBATI Presenters: Temaava K Lilipa & Rutiane Teekana

2. STATUS OF CIVIL REGISTRATION OFFICE BACKGROUND INFORMATION: BACKGROUND INFORMATION: This office has been set up and recently administrated under the new Ministry the Ministry of Justice (since 2016). Previous Ministries 1. Ministry of Finance & Economic Development (1989 1998) 2. Ministry of Environment & Social Development (1998 2003) 3. Ministry of Internal & Social Affairs (2003 2014) 4. Ministry of Women, Youths & Social Affairs (2014 2016) Legislative provisions regulated under the Kiribati Ordinance Acts (Cap 5 & Cap 54) - being revised and ammended from time to time, most of which from 1977.

3. RECORD MANAGEMENT SYSTEM INFORMATION BACKGROUND: INFORMATION BACKGROUND: Being organized manually and electronically (first electronic records in 1990 and 1991 at the Ministry of Finance); Paper work (forms designed) for work process (including adoption and divorce certificates) and are being filed for official backups and references; Complete Access Database electronic system done in 1995 1997, but unable to print out on BDM certificates; Improvement on electronic issuance of certificates 2007 up to date; Other sources At the National Archives, through the microfilm system; Quarterly updates from outer-islands still on manual system return forms. Old records manual register books are being stored and archived in a separate container storeroom (see as depicted).

4. PICTURE OF MANUAL REGISTERS STORAGE

5. STATUS OF CIVIL REGISTRATION SYSTEM Year No. of Births registered within 1 year of occurrence No. of late registration cases No. of deaths registered No. of late registration cases Estimated completeness for births Estimated completenes s for deaths 2017 2554 1139 681 11 97.8% 2016 2376 1426 687 20 89.2% 2015 2464 1018 769 88 90.7% 2014 2520 872 682 82 91% 2013 2331 939 665 109 82.5% Estimated completeness for Births = No. of Births registered within 1 year of occurrence / No. of Births estimated by most recent census *100. Estimated completeness for Deaths = Births = No. of Deaths registered within 1 year of occurrence / No. of Deaths estimated by most recent census *100.

6. RECENT DEVELOPMENTS 1. Birth registration: respective areas in collecting births such as 0-5 years age groups on South Tarawa & Betio and some outer-islands; several projects have been applied to target MOU agreement between Ministry of Internal Affairs and Ministry of Health to process Birth Notification during new born deliveries at hospitals; 2 recruited staff on South Tarawa Main Hospital and Betio Main Hospital to focus their work on new born registration at Maternity Wards during delivery; 2. Forms and certificates are being scanned, entered and filed. 3. Dream: Developing and upgrading of CRO Database to link data of BDM (underway) plus developing website for overseas services especially enquiries http://kiribaticro.webs.com

7. RECENT DEVELOPMENTS CONT D Production of Vital Statistics: Through the CRO database the Data analyst disseminates and produces statistics which can be utilized by the students (Form 6 & Form 7 esp.), researchers (esp. those who need them for projects) and National Statistics Office.

8. RECENT DEVELOPMENTS CONT D Collection of Death data: The reporting of deaths is based on vital deaths at the Main Hospitals in South Tarawa and Betio being certified by doctors; Other deaths are solely reported by families, but are not certified by doctors; Death notification is recently introduced where families report vital deaths through notification forms signed by doctors - 3 copies are produced : 1 for families, 1 for CRO and 1 for statistical record at TCH Nawerewere.

9. UPCOMING PROJECTS & PRIORITIES Provision of computers to outer-islands for easy searches and assisting the public at local and remote areas; Prioritizing the training of related personnels (in hospitals) and local registrars in outer-islands especially; Delivering mobile birth registration campaigns in remote areas free of charge; & Prioritizing and increasing advocacies on the importance of registering births;

10. RECOMMENDATIONS If regular activities on birth and death registration be urged for implementation on outer-islands as some are most remote (ie. Islets); If focus more on collection of vital events (births and deaths) from all villages in each island (eg. Nurses at clinics); If IT be recruited at CRO main Office and to be specifically funded for one or two years for improvement and development of electronic systems; & Such recommendations challenge the BAG s support if possible.

11. KAM BATI N RABWA AO TEKERAOI THANK YOU VERY MUCH AND WISH YOU LUCK