Big 12 Conference Administration Overview

Located in Irving, Texas, the Big 12 Conference Office handles a wide range of areas including academics, administration, championships, communications, compliance, football, governance, men's basketball, student services, and women's basketball. Meet key personnel like Bob Bowlsby, Commissioner, and David Flores, Assistant Commissioner. Learn about their roles in NCAA governance, academic awards programs, student-athlete welfare, and more.

• Big 12 Conference
• Administration
• Compliance
• Governance
• Athletics

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1. N E W B I G 1 2 A D M I N I S T R AT O R O R I E N TAT I O N Keri Mendoza, Assistant Commissioner- Compliance David Flores, Assistant Commissioner- Governance and Academics June 21, 2016

2. Overview Introductions Big 12 Conference Office Conference Contacts Resources Conference Governance Structure Legislative Process Interpretations, Waivers and Self-Reporting Violations Process Conference Eligibility Rules

3. INTRODUCTIONS

4. Introductions Keri Mendoza, Assistant Commissioner- Compliance David Flores, Assistant Commissioner- Governance and Academics Session Attendees

5. BIG 12 CONFERENCE OFFICE

6. Big 12 Conference Office Located at: 400 East John Carpenter Freeway Irving, Texas Areas Academics Administration Championships Communications Compliance Football Governance Men s Basketball Student Services Women s Basketball

7. CONFERENCE CONTACTS

8. Conference Contacts Bob Bowlsby, Commissioner David Flores, Assistant Commissioner- Governance and Academics Big 12 and NCAA governance Co-liaison to Faculty Athletics Representatives Academics (Directors of SA Support Services, Academics Committee, GSR, APR) Academic awards program Co-liaison to Dr. Prentice Gautt Student-Athlete Welfare Committee Dr. Prentice Gautt Postgraduate Scholarship Life-Skills Program/Big 12 Enhancement Fund NCAA Student Assistance Fund Student-Athlete Advisory Committee Track and field coaches and championships

9. Conference Contacts Keri Mendoza, Assistant Commissioner- Compliance Compliance program and services Co-liaison to Faculty Athletics Representatives Institutional compliance reviews Directors of Compliance Interpretations Rules Education Waivers Coaches certification Soccer coaches and championship

10. Conference Contacts Jessica Hamm, Assistant Director of Compliance and Governance Interpretations Rules Education Conference and NCAA reports (Squad List, Eligibility Report) Waivers Level III and IV violation reporting Coaches Certification National Letter of Intent Ed Stewart, Senior Associate Commissioner- Football Co-liaison to the Dr. Prentice Gautt Student-Athlete Welfare Committee Drug Testing Neesha Quinn, Controller Student Assistance Fund administration

11. RESOURCES

12. Resources Big 12 Handbook (www.big12sports.com) Staff list Bylaws Rules Governance Structure Directory Conference Contact List Committees Calendar of Events Big 12 Compliance Documents Database (www.big12sports.com > Compliance) Compliance-Related Forms Policies and Procedures Educational Documents

13. CONFERENCE GOVERNANCE STRUCTURE

14. Conference Governance Structure Executive Committee Board of Directors Faculty Athletics Representatives Men's Basketball Joint Meeting Athletics Directors Football Senior Woman Administrators Track & Field/ Cross Country Baseball Women's Basketball Equestrian Golf Women's Gymnastics Rowing Soccer Softball Swimming & Diving Tennis Volleyball Wrestling

15. Conference Governance Structure Standing Committees (Reporting Lines) Academic (FAR) Administrative (Joint Council) Audit (Board) Dr. Prentice Gautt Student-Athlete Welfare (FAR) Drug Testing Appeals (FAR) Editorial (FAR) Finance and Budget (Joint Council) Interpretations (FAR) Student-Athlete Advisory (Joint Council)

16. Conference Governance Structure Administrative Groups Alumni Directors Athletics Trainers Business Managers Communications & Media Relations Directors Development Directors Directors of Compliance Directors of Student-Athlete Support Services Game Managers Licensing Directors Marketing Directors Ticket Managers

17. LEGISLATIVE PROCESS

18. NCAA Governance Structure Council Governance (Division I) Responsible for Division I legislative matters and includes representation from all 32 conferences. Also referred to as shared governance . Autonomy Governance (Big 12, ACC, Big Ten, Pac- 12 and SEC) Authority granted to enact specific legislation to allow permissive use of resources to enhance the well-being of student-athletes.

19. NCAA Governance Structure Autonomy and the Legislative Process

20. Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities Conference, Division I Council, Division I Council subcommittees submission deadline September 1 NCAA Web-based publication of proposed legislation (POPL) On-or before October 1 On-or before October 1 Conference notifies membership of proposals for preview purposes. Division I Council review September 28-30 meeting Fall Meetings (FAR/AD/SWA) Consider significant proposals and decide on possible amendments. Sponsor Amendments, Membership Amendments October Mid- November October Mid- November Notify membership of amendment period. Official Notice of proposed legislation is published On-or before December 1 On-or before December 1 Review Official Notice. Request preliminary institutional positions on proposed legislation.

21. Legislative Process- Council Governance NCAA Activities Division I Council round table discussion on proposals and amendments NCAA Dates January- NCAA Convention Big 12 Dates January FAR, AD, SWA meetings and teleconferences Conference Activities Discuss preliminary institutional positions, Division I Council comments and points to consider on proposals. Request final institutional positions on proposals to be considered in April by the Division I Council. Discuss nationally significant proposals for consideration in April. March March FAR, AD, SWA and DOC meetings and teleconferences

22. Legislative Process- Council Governance NCAA Activities Division I Council meeting to vote on all proposals. 60-day rescission period (if applicable) NCAA Dates April Big 12 Dates Prior to April Division I Council meeting Conference Activities Finalize institutional positions on proposals to be considered by the Division I Council. Current Council Governance Legislative Cycle is Completed May AD, SWA and coaches meetings Discuss proposals adopted by the Division I Council and approved by the Division I Board of Directors. Solicit for Conference legislative initiatives for the upcoming academic year s legislative cycle May 1

23. Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates May- Spring Business Meetings (FAR, AD, SWA) Late May Conference Activities Introduce Conference legislative initiatives and request feedback and points to consider Request preliminary institutional positions on the Conference legislative initiatives June July Institution s review and discuss Conference legislative initiatives to determine institutional positions

24. Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates July 1 Conference Activities Request final institutional positions on the Conference legislative initiatives August 1 FAR final review and approval of Conference-sponsored legislative proposals for the new legislative cycle Final consideration of Conference-sponsored legislative proposals by the Board of Directors Conference-sponsored legislative proposals submitted to the NCAA August 7-21 Beginning of the Council Governance legislative cycle September 1 Before September 1

25. Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities Member Institutions, and three Conference student- athlete representatives, vote on the current autonomy legislative proposals Member institutions from the Autonomy Conferences meet to consider potential autonomy legislative items for the next autonomy cycle Solicit for autonomy legislative concepts from the concepts discussed at the business session or independent proposals Autonomy Business Session January- NCAA Convention January- NCAA Convention Late January

26. Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates February March (scheduled meetings) April Conference Activities Solicit feedback, points to consider and preliminary positions on the autonomy legislative concepts 2-FARs, 2-ADs, 2-SWAs and 2- SAs attend the forum to explore where consensus is possible on concepts discussed in January and from conferences for possible co-sponsorship of autonomy legislative proposals Autonomy Forum (Big 12, ACC, Big Ten, Pac- 12, SEC) April Forward autonomy legislative concepts from the Autonomy Forum for feedback and preliminary institutional positions May

27. Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates May- Spring Business Meetings (FAR, AD, SWA) Conference Activities Discuss autonomy legislative concepts from the Autonomy Forum and determine support for sponsorship or co- sponsorship Forward autonomy legislative concepts that received support during the Spring Business Meetings June Autonomy Conferences work collaboratively to draft legislation June July

28. Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates August 1 Conference Activities Request final institutional positions on the autonomy legislative proposals drafted from the Autonomy Conferences Continue to discuss and finalize positions on autonomy legislative proposals September September- Fall Meetings (FAR, AD, SWA) Final review of autonomy legislative proposals. Forward recommended autonomy proposals to the Board for approval.

29. Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates October Conference Activities Final consideration of Conference-sponsored autonomy legislative proposals by the Board of Directors Submit autonomy legislative proposals to the NCAA November 1 60-day comment period Forward sponsored autonomy legislative proposals for initial review Notify membership of amendment period November - December November - December Sponsor Amendments

30. Legislative Process- Autonomy Governance NCAA Activities Official Notice of Autonomy Legislation NCAA Dates December Big 12 Dates December Conference Activities Request final institutional positions on proposed autonomy legislation Member Institutions, and three Conference student- athlete representatives, vote on the current autonomy legislative proposals Member institutions from the Autonomy Conferences meet to consider potential autonomy legislative items for the next autonomy cycle Autonomy Business Session January- NCAA Convention January- NCAA Convention

31. Big 12 Conference Representatives: NCAA Governance Structure Division I Board of Directors President Steve Leath Iowa State University Division I Presidential Forum Chancellor Victor Boschini Texas Christian University

32. Big 12 Conference Representatives: NCAA Governance Structure Division I Council Tim Day, Faculty Athletics Representative Iowa State University Bob Bowlsby, Commissioner Big 12 Conference (HVC commissioner representative) Rachel Scott, Softball Student-Athlete University of Texas (Division I SAAC representative) Brian Shannon, Faculty Athletics Representative Texas Tech University (1A FAR Association representative)

33. Big 12 Conference Representatives: NCAA Governance Structure Division I Committee on Academics Rhonda Hatcher, Faculty Athletics Representative TCU Division I Men s Basketball Oversight Committee Bill Self, Head Coach- Men s Basketball University of Kansas Division I Women s Basketball Oversight Committee Dru Hancock, Senior Associate Commissioner Big 12 Conference

34. Big 12 Conference Representatives: NCAA Governance Structure Division I Competition Oversight Committee Tim Day, Faculty Athletics Representative Iowa State University Division I Football Oversight Committee Bob Bowlsby, Commissioner Big 12 Conference (HVC commissioner representative)

35. Big 12 Conference Representatives: NCAA Governance Structure Division I Legislative Committee Brian Shannon, Faculty Athletics Representative Texas Tech University (1A FAR Association representative) Keri Mendoza, Assistant Commissioner- Compliance Big 12 Conference (Chair, Interpretations Committee) Division I Student-Athlete Experience Committee Lindsey Babcock, Associate Athletics Director Kansas State University

36. Big 12 Conference Representatives: NCAA Governance Structure Division I Student-Athlete Advisory Committee Rachel Scott, Softball Student-Athlete University of Texas Big 12 Conference Student-Athlete Representatives- Autonomy Governance Maddie Stein, Softball Student-Athlete University of Kansas Ty Darlington, Football Student-Athlete University of Oklahoma Anthony Lyons, Jr., Baseball Student-Athlete Texas Tech University

37. INTERPRETATIONS, WAIVERS AND SELF-REPORTING VIOLATIONS PROCESS

38. Conference-Administered Waivers Hardship Waivers July 15 submission deadline March 15 suggested deadline for fall sports Medical Absence Waivers International Competition Bylaw 14.1.8.1.6 (USOC/NGB) Incidental Expense Waivers C.R. 7.6 Waivers

39. Hardship, Medical Absence and International Competition Waivers Process Request submitted. Conference review. Conference requests additional information/documentation. Conference determines that information/documentation is complete. Institution submits requested information/documentation OR informs the Conference office that the requested information/documentation is unavailable. Staff action taken. [Preliminary verbal/email notification, with formal electronic notification subsequently provided] Approve. Deny. Institution submits request for reconsideration based on new information standard. Uphold Staff Action

40. Hardship, Medical Absence and International Competition Waivers Process [Appeal Process] Institution s FAR requests review by the FAR Council. Overturn staff decision - Approve Uphold staff decision - Deny Institution may request appeal to the NCAA Student-Athlete Reinstatement staff. NOTE: A report of action taken by the Conference office on belated medical hardship waivers will be provided to the FAR Council at each in- person meeting.

41. C.R. 7.6 Waivers Process Request submitted. Conference staff reviews to ensure that all required documentation is included (i.e. transcripts, prescribed form). Does the waiver request involve an in-season student-athlete with impending competition? YES NO Forward to the FAR Council for action via conference call or fax ballot. Forward to the FAR Council for action at its next scheduled in-person meeting. Approved Denied Institution submits request for reconsideration based on new information standard. Action overturned. Action upheld.

42. Self-Reporting Level III and Level IV Violations C.R. 7.2.1 (Level III and IV Violations) Level III and IV violations shall be self-reported by each Member Institution in accordance with current NCAA legislation, any applicable Conference rule, directive or interpretation. Each Level III violation shall be signed by the institution s Faculty Athletics Representative and submitted to the NCAA via RSRO. Each Level IV violation shall be signed by the institution s Faculty Athletics Representative and submitted to the NCAA via RSRO with a Conference signatory required.

43. Self-Reporting Level III and Level IV Violations A Breach of Conduct (Level III violation) is an infraction that is isolated or limited in nature, provides no more than a minimal recruiting, competitive or other advantage and does not include more than a minimal impermissible benefit. Multiple or repeated Level III violations may collectively constitute a Significant Breach of Conduct (Level II violation). An incidental infraction (Level IV violation) is a minor infraction that is technical in nature and does not constitute a Level III violation. Level IV violations generally will not impact eligibility for intercollegiate athletics. Multiple or repeated Level IV violations may collectively constitute a Level III violation.

44. Reporting Major Violations C.R. 7.2.2 (Potential Major Violations) Member Institution may conduct its own investigation and file a self-report acting in concert with the NCAA enforcement staff Member Institution may proceed with the assistance of the Conference staff as well The Faculty Athletics Representative shall keep the Commissioner apprised of significant developments

45. CONFERENCE ELIGIBILITY RULES

46. Conference Eligibility Rules- Section 6 C.R. 6.2 (Qualifiers and Nonqualifiers) C.R. 6.2.1 (Summer Term Prior to Initial Full-Time Enrollment Exception) C.R. 6.2.2 (Partially-Approved NCAA Initial Eligibility Waiver Exception) C.R. 6.2.3 (Transfer Student-Athletes Nonqualifiers) C.R. 6.2.3.1 (Four-Year College Transfers) C.R. 6.2.3.1.1 (2-4-4 Transfers) C.R. 6.2.3.2 (International Transfers) C.R. 6.2.3.3 (Two-Year College Transfers) C.R. 6.3 (Intraconference Transfers) C.R. 6.3.1 (4-2-4 Transfers) C.R. 6.3.1.1 (Hearing Opportunity) C.R. 6.3.2 (Nonscholarship Student-Athlete Exception)

47. Conference Eligibility Rules- Section 6 Big 12 Conference Rules and Waiver Process Presentation tomorrow at 8:30 a.m. in Salon III.

48. QUESTIONS?