Leveraging RHY-HMIS Data for Youth Experiencing Homelessness

 
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1.
What is the Runaway and Homeless
Youth Program?
2.
How We Use RHY Data
3.
RHY Data Elements
4.
RHY Demographic Data
5.
Provider Perspective:  LifeWorks
Austin
6.
The RHY-HMIS Dashboard
7.
Q & A
 
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Young people, because of their age and situation, are urgently in need of
shelter/housing and services that are trauma-informed, developmentally and age
appropriate and culturally sensitive
Services to young people should be developed and provided using a positive youth
development approach
Services and linkages for youth to make that successful transition to adulthood and
obtain self sufficiency
Services include life skills, interpersonal skill building, educational advancement, job
attainment skills, mental and physical health care, parenting skills, financial planning,
and referrals to other needed services
 
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Legislative requirement (see RHY Act)
FYSB uses RHY-HMIS data to measure the effectiveness of RHY programs, inform
the design of future changes, ensure grantees have access to their data, inform
funding decisions, and provide information to FYSB Federal Project Officers as part of
their grantee monitoring process. As required by the Runaway and Youth Homeless
Act, FYSB also uses RHY-HMIS data to report on performance measures for the
Congressional Justification  budget and inform its biennial Report to Congress.
Data upload periods occur twice each year (spring and fall)
 
6
 
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RHY Grantees must also safeguard youth’s privacy and confidentiality.
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   of parent/guardian for youth < 18
   of youth 18 and older
 
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Prevention Services
Optional for BCP grantees
No specified time limit
Includes home-based services and other
services that prevent a youth from running
away.
HMIS Project Type:  
Homelessness Prevention
Youth included:  
All out of shelter youth served
face-to-face.
Focus:  
Preventing homelessness; Diverting from
shelter; finding a safe and appropriate living
situation.
 
11
 
Emergency Shelter
 
Required for all BCP grantees
Up to 21 days funded by FYSB
Additional days may be supplemented
by other funding streams
HMIS Project Type: 
Emergency Shelter
Youth included:  
All sheltered youth.
Focus:  
Reunifying with family or
finding a safe and appropriate living
situation.
 
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Developments
 
2020 HMIS Data Standards for RHY grantees place emphasis on the four core
outcomes we seek for youth:
Safe and Stable Housing
Employment / Education
Well-being
Permanent Connections
We introduced performance measures to assess effectiveness of programs.
 
 
 
 
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LifeWorks is a fearless advocate for youth and families seeking their path to self-
sufficiency.  We are committed to fearless advocacy, shared accountability, and a
relentless focus on real, sustainable, and measurable results for the youth we serve.
Target population:
Transition-age youth (ages 16 – 26)
Experiencing homelessness
Aging out of foster care
Pregnant/Parenting
Trauma survivors
 
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Street Outreach
Emergency Shelter
Transitional Living Program
Young Parents Program
PORT (TH-RRH)
Rental Assistance &
Homelessness Prevention
Rapid Rehousing
Permanent Supportive Housing
After Care Transition Services
 
16
 
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Youth & Adult Counseling
Community-Based
Counseling
Peer Support
Community-Based
Psychiatry
Resolution Counseling
 
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Supported Employment &
Education
GED/High School
Equivalency
Pregnancy Prevention
Teen Parent Services
Preparation for Adult
Living classes
 
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Data collection process
RHY data elements allow for a more nuanced understanding of the population that are
served
Key data elements include sexual orientation, juvenile justice involvement, and
child welfare involvement
Keeping service providers in the loop
Monthly calls with Youth Program Specialist at FYSB
 
17
 
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RHY-HMIS Data Dashboard
Collection of interim and closing assessments (and aftercare data)
Double-data entry
Need to ensure clarity, meaningfulness, and usefulness of certain data elements
 
18
 
19
 
RHY-HMIS Dashboard
 
Used to display aggregate data at the national, state, and ACF region.
Filters available:
Time (FY/Quarter/Month)
Program Type
Geography (Nation, ACF Region, State)
Grant and Grantee (only for grantees and  Federal project officers)
Grantee / Federal Project Officer login to view grantee-level data:
Used for monitoring (legislative requirement)
 
20
 
Data Quality Is Key!
 
 
Definition and reason for data quality
Culture of data in your TLP Program
o
Timeliness of data
o
Completeness of data
o
Accuracy of data
o
Data quality planning
RHY-HMIS Data Quality report
 
 
 
21
 
The Data Quality Ecosystem
 
 
Giving grantees a tool to utilize their data beyond reporting to funders
Making data useful year-round
DQ points in the data collection process
Data collection
Data input
Grantee Data QC
Data Upload
DQ Report and updates to data
Aggregation
Cleaning
Reporting
Using!!
 
RHY-HMIS Dashboard (Live Demo)
 
22
 
23
 
Contact
 
Resa Matthew, Ph.D.
Family & Youth Services Bureau, HHS
E-mail: 
resa.matthew@acf.hhs.gov
Web: 
www.acf.hhs.gov/programs/fysb
 
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LifeWorks Austin
Phone: 512-735-2130
E-mail: 
liz.schoenfeld@lifeworksaustin.org
 
John McGah, MSPA
American Institutes for Research
E-mail: 
jmcgah@air.org
Web: 
www.air.org
 
 
 
24
 
Questions & Answers
 
 
 
 
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Utilizing RHY-HMIS data to support homeless youth, this presentation covers program tenets, funding streams, uses of data according to legislative requirements, and data collection protocols, emphasizing the importance of trauma-informed, culturally sensitive services for young individuals in need.


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  1. Using RHY-HMIS Data to Support Youth Experiencing Homelessness Resa Matthew, FYSB Liz Schoenfeld, LifeWorks Austin John McGah, AIR 1

  2. Presenters Resa Matthew, Ph.D. Liz Schoenfeld, Ph.D. John McGah, M.S.P.A. 2

  3. Agenda 3

  4. Runaway and Homeless Youth Program Tenets Young people, because of their age and situation, are urgently in need of shelter/housing and services that are trauma-informed, developmentally and age appropriate and culturally sensitive Services to young people should be developed and provided using a positive youth development approach Services and linkages for youth to make that successful transition to adulthood and obtain self sufficiency Services include life skills, interpersonal skill building, educational advancement, job attainment skills, mental and physical health care, parenting skills, financial planning, and referrals to other needed services 4

  5. RHY Funding Streams Street Outreach Program-Provides street-based aid and prevention services to street youth who have been subjected to or are at risk of sexual exploitation and abuse. Basic Center Program-Addresses the immediate needs of runaway and homeless youth under age 18 by providing an array of services including shelter, food, medical care, and counseling. Transitional Living/Maternity Group Home Program-Provides longer-term residential services to homeless youth ages 16 through 21, including shelter, life skills, educational opportunities, and career counseling. 5

  6. Uses of RHY-HMIS Data Legislative requirement (see RHY Act) FYSB uses RHY-HMIS data to measure the effectiveness of RHY programs, inform the design of future changes, ensure grantees have access to their data, inform funding decisions, and provide information to FYSB Federal Project Officers as part of their grantee monitoring process. As required by the Runaway and Youth Homeless Act, FYSB also uses RHY-HMIS data to report on performance measures for the Congressional Justification budget and inform its biennial Report to Congress. Data upload periods occur twice each year (spring and fall) 6

  7. Data Collection-Consent require consent. RHY-HMIS Data Submission to FYSB does not require consent Data Sharing (of PII) requires consent: of parent/guardian for youth < 18 of youth 18 and older RHY Grantees must also safeguard youth s privacy and confidentiality. RHY-HMIS Data Collection does not 7

  8. 8

  9. RHY Program-Specific Data Elements 9

  10. RHY Program-Specific Data Elements 10

  11. BCP: Two Types of Projects Prevention Services Optional for BCP grantees No specified time limit Includes home-based services and other services that prevent a youth from running away. HMIS Project Type: Homelessness Prevention Youth included: All out of shelter youth served face-to-face. Focus: Preventing homelessness; Diverting from shelter; finding a safe and appropriate living situation. Emergency Shelter Required for all BCP grantees Up to 21 days funded by FYSB Additional days may be supplemented by other funding streams HMIS Project Type: Emergency Shelter Youth included: All sheltered youth. Focus: Reunifying with family or finding a safe and appropriate living situation. 11

  12. RHY-HMIS Data- Demographics Basic Center Program Demographic Data 2017 RHY-HMIS N = 31,476 47.2% (14,852) 39.5% (12,435) 1.0% (304) 12.3% (3885) N = 31,476 2.2% (689) 0.8% (264) 28.7% (9,028) 0.6% (179) 46.9% (14,758) 5.4% (1,711) 15.4% (4,847) N = 31,476 66.0% (20,775) 19.0% (5,971) 15.0% (4,730) Transitional Living Program Demographic Data 2017 RHY-HMIS N = 4,856 49.7% (2,413) 38.4% (1,865) 1.5% (65) 9.4% (456) N = 4,856 2.5% (119) 0.6% (28) 36.3% (1,763) 0.5% (24) 41.7% (2,023) 7.7% (375) 10.8% (524) N = 4,856 75.8% (3,682) 14.0% (680) 10.2% (494) GENDER Female Male Transgender Youth/Other Unknown RACE American Indian Asian Black or African American Native Hawaiian or Other Pacific Islander White Multiracial Not Provided ETHNICITY Non-Hispanic/Non-Latino Hispanic/Latino Not Provided 12

  13. RHY-HMIS Data- Demographics Basic Center Program Demographic Data 2017 RHY-HMIS N = 25,328 (Mean=14.8) 8.9% (2,243) 6.4% (1,621) 10.6% (2,694) 13.8% (3,495) 17.8% (4,5056) 19.3% (4888) 19.6% (4,964) 3.6% (918) N/A N/A N/A N = 31,476 68.7% (21,619) 1.0% (305) 1.1% (355) 5.7% (1,787) 1.7% (526) 21.9% (6,887) Transitional Living Program Demographic Data 2017 RHY-HMIS N = 3,783 (Mean=18.8) N/A N/A N/A N/A N/A 5.2% (195) 12.6% (476) 24.3% (920) 24.4% (923) 21.0% (796) 12.5% (473) N = 4,856 75.0% (3,640) 3.1% (152) 2.2% (106) 8.6% (416) 2.0% (95) 9.2% (447) AGE 11 or younger 12 13 14 15 16 17 18 19 20 21 SEXUAL ORIENTATION Heterosexual Gay Lesbian Bisexual Questioning/Unsure Unknown 13

  14. 14

  15. Provider Perspective: LifeWorks LifeWorks is a fearless advocate for youth and families seeking their path to self- sufficiency. We are committed to fearless advocacy, shared accountability, and a relentless focus on real, sustainable, and measurable results for the youth we serve. Target population: Transition-age youth (ages 16 26) Experiencing homelessness Aging out of foster care Pregnant/Parenting Trauma survivors 15

  16. Provider Perspective: LifeWorks Counseling Youth & Adult Counseling Community-Based Counseling Peer Support Community-Based Psychiatry Resolution Counseling Education & Workforce Supported Employment & Education GED/High School Equivalency Pregnancy Prevention Teen Parent Services Preparation for Adult Living classes Housing Street Outreach Emergency Shelter Transitional Living Program Young Parents Program PORT (TH-RRH) Rental Assistance & Homelessness Prevention Rapid Rehousing Permanent Supportive Housing After Care Transition Services 16

  17. Provider Perspective: Whats Working? Data collection process RHY data elements allow for a more nuanced understanding of the population that are served Key data elements include sexual orientation, juvenile justice involvement, and child welfare involvement Keeping service providers in the loop Monthly calls with Youth Program Specialist at FYSB 17

  18. Provider Perspective: Challenges & Opportunities RHY-HMIS Data Dashboard Collection of interim and closing assessments (and aftercare data) Double-data entry Need to ensure clarity, meaningfulness, and usefulness of certain data elements 18

  19. 19

  20. o o o o 20

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  23. Liz Schoenfeld, Ph.D. LifeWorks Austin Phone: 512-735-2130 E-mail: liz.schoenfeld@lifeworksaustin.org 23

  24. 24

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