Enhancing Graduate Student Success Through Annual Reviews

Explore the importance of conducting annual reviews for graduate students, including reflection on progress, goal-setting, identifying challenges, and establishing shared expectations. Guidance on how to effectively perform annual reviews is provided, emphasizing the necessity of goal-referenced feedback that is specific, detailed, and timely. Enhance graduate student outcomes by utilizing the Graduate School template for annual reviews and fostering a supportive environment for academic growth.

• Graduate student success
• Annual reviews
• Goal-setting
• Feedback
• Academic growth

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1. Using Annual Reviews to Help Graduate Students Succeed Kent Holsinger Vice Provost and Dean Kathy Segerson Associate Dean October 27, 2021

2. Overview Why perform an annual review How to use The Graduate School template for annual reviews Guidance on performing annual reviews

3. Why perform an annual review Reflect on progress and plan for the future

4. Why perform an annual review Reflect on progress and plan for the future Discuss progress towards degree Identify challenges Agree on goals

5. Why perform an annual review Reflect on progress and plan for the future Discuss progress towards degree Identify challenges Agree on goals Develop shared expectations Provide guidance for the future

6. Why perform an annual review Shared expectations are essential for success

7. Why perform an annual review Shared expectations are essential for success What would happen to you if you were a new assistant professor and you didn t know what your department and dean expected you to do to earn tenure?

8. Why perform an annual review Guidance is essential for success

9. Why perform an annual review Guidance is essential for success How likely is it that your student would write an acceptable PhD dissertation if you never provided them with guidance on design of the research? (Could you call them your student if they could do it?)

10. Guidance on performing annual reviews From Provost Lejuez Feedback should be Goal-referenced and expectation focused Specific, detailed, and actionable User-friendly Timely, consistent, ongoing, and updating

11. Guidance on performing annual reviews From Provost Lejuez Feedback should be Goal-referenced and expectation focused Specific, detailed, and actionable User-friendly Timely, consistent, ongoing, and updating For annual reviews Feedback should not come as a surprise

12. Guidance on performing annual reviews Review goals for past year

13. Guidance on performing annual reviews Review goals for past year Are you making satisfactory progress? Where did you exceed expectations? Where did you fall short? What caused you to fall short?

14. Guidance on performing annual reviews Set goals for the coming year

15. Guidance on performing annual reviews Set goals for the coming year What milestones should you pass? Ensure that milestones reflect time-to-degree expectations Consider inch pebbles What help do you need to pass the milestones?

16. Guidance on performing annual reviews Document the discussion

17. Guidance on performing annual reviews Document the discussion Share copy of annual review with the student Refer to last annual review when assessing progress/expectations Increase chances of satisfactory progress

18. How to use The Graduate School template for annual reviews Graduate School template for developing annual reviews: https://grad.uconn.edu/faculty-staff-resources/managing-graduate- programs/annual-academic-evaluations/ Four parts: Part I: Milestones and Self-Evaluation (student) Part II: Evaluation by Major Advisor (advisor) Part III: Comments by DGS or Program Director (DGS/Director) Part IV: Signatures Note: Template is designed to be customized to program needs.

19. How to use The Graduate School template for annual reviews Part I: Milestones and Self-Evaluation (student) Coursework Scholarly/creative activity Notable Accomplishments Teaching and Communication Experience Professional Development Academic Financial Support Interaction with Advisor

20. How to use The Graduate School template for annual reviews Part II: Evaluation by Major Advisor Evaluation of progress to date (overall and last year) Written comments on progress Summary grade (very good progress, good progress, minimal/inadequate progress, no discernible progress) Expectations/future plans/suggestions

21. How to use The Graduate School template for annual reviews Developing an annual review process: Each program should develop an annual review form that fits their program(s) Each program should develop a process for using review forms, including Who needs to complete reviews When do they need to be completed How will they be used How will they be stored More specific guidelines are available and will be posted on The Graduate School website.

22. Conclusion Promote student success Clear expectations Clear guidance