Best Practices for Safe and Effective Online Meetings
Ensure successful online meetings by implementing critical rules and considerations, such as two-deep leadership, content control, and adherence to guidelines. Follow recommended Zoom settings for optimal security and functionality. Review NCAC guidelines for safe online interactions with youth members, emphasizing the importance of adult supervision and cybersecurity measures.
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Online Meetings Options and Best Practices If you don t plan it, it won t happen!
Survey Zoom FreeConferenceCall.com Google Hangouts Skype Other What are your experiences on each? Experiences Pros Cons If you don t plan it, it won t happen!
Critical Rules/Considerations No One-on-One Two-deep registered leadership for online meetings Merit Badges Two registered adults (one female for girls) Or registered MB counselor and parent/guardian for each scout Content/Access Control (Zoombombing!) If you don t plan it, it won t happen!
NCAC Online Guidelines Check the terms and conditions for the online service to make sure that the service allows for users under the age of 13. Online meetings require the presence of adults to be in compliance with BSA Policy. Be sure to review the Guide to Safe Scouting for adult Supervision requirements https://www.scouting.org/health-and-safety/gss/gss01/ Youth should earn or renew their Cyber chip prior to participating or it can be a requirement during the first meeting. Instruct Scouts to use public communication methods or to include a parent/guardian for all communication with adults. If you don t plan it, it won t happen!
NCAC Example Zoom Settings Recommended Meeting Options Meeting Password Require meeting password so the meeting is secure. Audio Use of computer audio is best, so you have a clear record of who is speaking and listening as they are required to login. Meeting Options Disable join before host DISABLE so early callers cannot access before required adult supervision is present Mute participants upon entry to keep the noise down, unmute speakers as it is their turn to talk per the agenda Enable waiting room To keep early arrivals in a queue. You can then add everyone when the adult supervision requirement is met If you don t plan it, it won t happen!
NCAC Additional Zoom Settings Host video ENABLE Participants video DISABLE Join before host DISABLE Embed password in meeting link for one-click join ENABLE Require password for participants joining by phone ENABLE Mute participants upon entry ENABLE Chat ENABLE Prevent participants from saving chat DISABLE Private chat DISABLE Autosaving chats ENABLE Automatically save all in-meeting chats so that hosts do not need to manually save the text of File transfer ENABLE Allow host to put attendee on hold ENABLE Allow hosts to temporarily remove an attendee from the meeting. ENABLE Screen sharing ENABLE Remote control DISABLE Breakout room ENABLE if Enough adults present for patrol or den meetings (or set up separate online meetings for this) Far end camera control DISABLE Identify guest participants in the meeting/webinar Waiting room ENABLE Show a Join from your browser link ENABLE Mask phone number in the participant list ENABLE If you don t plan it, it won t happen!
Agendas What are you doing agenda wise? Best practices? If you don t plan it, it won t happen!
Online Merit Badges Scouts can sign up for NCAC offerings NCAC Merit Badges at Home MB counselors can offer to help using the same link Units can use group instruction of merit badges within their unit without seeking approval from the council or district Units and counselors need to get district approval to offer MB s outside your unit Orgs not affiliated to BSA need NCAC approval If you don t plan it, it won t happen!
Scoutbook Mar 24 Update New Feature Scoutbook now allows a Merit Badge Counselor to search for and quickly connect to a Scout. Go to My Dashboard -> Administration -> My Account -> My Connections. Click the ADD button. Enter the Scout s BSA Member ID number and last name then click SEARCH. Select the Merit Badge(s) will be counseling the Scout for then click CONNECT. The Scoutbook User Advisory Council (SUAC) has written a help document and posted videos at New MBC Connect Instructions If you don t plan it, it won t happen!
Scouts BSA 30-Day Challenges North Florida Council Scouting at Home NFC 30-Day Scouts BSA Challenges (*.pdf) 30-Day Scouts BSA Merit Badge Challenge 30-Day Scout Rank Challenge 30-Day Tenderfoot Rank Challenge 30-Day Second Class Rank Challenge 30-Day First Class Rank Challenge If you don t plan it, it won t happen!
Online Meeting Resources COVID-19 FAQ | Boy Scouts of America BSA s Social Media Guidelines Guide to Safe Scouting Youth Protection and Barriers to Abuse FAQs NCAC Guidance on Virtual Meetings with Youth NCAC Merit Badges at Home Board of Review through videoconferencing If you don t plan it, it won t happen!
Questions? If you don t plan it, it won t happen!
