User Roles and Responsibilities Overview

 
 
User
Roles
 
 
Add User Accounts to e-ISuite from iNAP
Remove a User Account from Enterprise – this does
not affect the iNAP account
Enable or Disable a User Account
Add or remove User Account Roles
Auditing
User Sessions – View logged in users; disconnect
logged in users
 
DATABASE MANAGEMENT
Create a new database
Edit Database
Copy Database
Back-up a Site database
Manual
Automatic
Restore a Site database
Remove Database
 
USER ACCOUNTS
Create/Edit User Accounts –
Privileged and Non-Privileged
Add or Delete User Account
Roles
Enable/Disable User Accounts
Import/Export User Accounts
Reset User Account password
 
Note:  
This is a privileged role in the Site Version.
 
Non-privileged roles allow access to the functional
areas within the application (i.e. Time, IAP, Check-in)
Should be assigned according to the duties the user is
expected to perform (least access approach)
In Enterprise, the roles assigned to a user account stay
with that user account when they are added to an
incident (however, they can be changed as needed)
NOTE:  
Regardless of roles, a User Account created in Site does NOT allow
access to Enterprise; an iNAP account does NOT allow access to Site
 
Enterprise and Site
Incidents – create, edit,
delete
Accounting Codes
Reference Data
Data Transfer
Financial Export
Import IROC data
 
Enterprise Only
Incident Groups – add, edit,
delete
Add users
Edit users
Add users from a User Group
User Groups
Add users
Edit users
Add User Group to Incident
or  Incident Group
 
View Incidents
Add/Edit Resources
View/Edit Common Data for Resources
Custom Reports
 
Check-in Data
Demob Data
Demob Resources
Populate demob forms and reports
Plans Reports
Generate Glidepath report
 
Create, edit, copy, lock, delete, print an IAP
Entire IAP
Individual forms
Set up IAP form defaults
ICS 203/204 Templates
Master Frequency List
Settings Options
Incident Resources – View only
Copy, add, delete external .pdf attachments
 
Add / Edit / Delete Time Data
Employment Type and Rates where applicable
Time worked
Adjustments
Contractor Data
Agreement Data
Admin Payment Office – Non-Standard data
only
Time Reports
OF-288 and OF-286 Invoice; other Time reports
 
Add/Edit/Delete
Incident Costs
Run costs
Lock costs
Set flow down
Enter Other Costs
Add/Edit/Delete Cost Groups
Cost Reports
 
 
 
Track incident trainee data and assignments
Track Evaluator data and evaluation of trainees
Provide all forms, reports and statistics
Trainee Data Form
Evaluation Record
Performance Evaluation
Home Unit Letter
Exit Interview
Trainee Assignment List
Incident Training Summary
Daily Trainee Count
Slide Note
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The user roles within the application are categorized into Account Manager, Data Steward, and Common Functionality roles. Each role comes with specific responsibilities such as managing user accounts, database management, data stewardship, incident management, and more. Non-privileged roles provide access to functional areas based on user duties, while privileged roles allow for advanced actions like database creation and financial data handling. It's crucial to assign roles carefully to ensure secure and efficient access management.


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  1. User Roles

  2. Account Manager - Enterprise Add User Accounts to e-ISuite from iNAP Remove a User Account from Enterprise this does not affect the iNAP account Enable or Disable a User Account Add or remove User Account Roles Auditing User Sessions View logged in users; disconnect logged in users

  3. Account Manager Site Note: This is a privileged role in the Site Version. DATABASE MANAGEMENT USER ACCOUNTS Create a new database Create/Edit User Accounts Privileged and Non-Privileged Edit Database Add or Delete User Account Roles Copy Database Back-up a Site database Manual Automatic Enable/Disable User Accounts Import/Export User Accounts Reset User Account password Restore a Site database Remove Database

  4. User Roles Non-privileged roles allow access to the functional areas within the application (i.e. Time, IAP, Check-in) Should be assigned according to the duties the user is expected to perform (least access approach) In Enterprise, the roles assigned to a user account stay with that user account when they are added to an incident (however, they can be changed as needed) NOTE: Regardless of roles, a User Account created in Site does NOT allow access to Enterprise; an iNAP account does NOT allow access to Site

  5. Data Steward Enterprise and Site Enterprise Only Incidents create, edit, delete Incident Groups add, edit, delete Add users Edit users Add users from a User Group Accounting Codes Reference Data Data Transfer User Groups Add users Edit users Add User Group to Incident or Incident Group Financial Export Import IROC data

  6. Common Functionality for Check- in/Demob, Time and Cost View Incidents Add/Edit Resources View/Edit Common Data for Resources Custom Reports

  7. Check-in/Demob Check-in Data Demob Data Demob Resources Populate demob forms and reports Plans Reports Generate Glidepath report

  8. Incident Action Plan (IAP) Create, edit, copy, lock, delete, print an IAP Entire IAP Individual forms Set up IAP form defaults ICS 203/204 Templates Master Frequency List Settings Options Incident Resources View only Copy, add, delete external .pdf attachments

  9. Time Add / Edit / Delete Time Data Employment Type and Rates where applicable Time worked Adjustments Contractor Data Agreement Data Admin Payment Office Non-Standard data only Time Reports OF-288 and OF-286 Invoice; other Time reports

  10. Cost Add/Edit/Delete Incident Costs Run costs Lock costs Set flow down Enter Other Costs Add/Edit/Delete Cost Groups Cost Reports

  11. Training Specialist Track incident trainee data and assignments Track Evaluator data and evaluation of trainees Provide all forms, reports and statistics Trainee Data Form Evaluation Record Performance Evaluation Home Unit Letter Exit Interview Trainee Assignment List Incident Training Summary Daily Trainee Count

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