Oregon Department of Education - Assessment Record Updating Application Overview

Explore the Assessment Record Updating Application (ARUA) on the Oregon Department of Education's secure district website. Learn how to access the application, find key contacts, navigate through documentation, and manage records efficiently. Discover the menus and functionalities within ARUA for a seamless experience in assessment data management.

• Oregon Department of Education
• ARUA
• Assessment Record
• Data Management
• Educational Technology

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Uploaded on Sep 25, 2024 | 0 Views

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1. Assessment Record Updating Application (ARUA) Find the application on the ODE secure district website: Consolidated Collections > ARUA > Assessment Transactional System 23-24 Find this presentation on the Assessment Transactional System page Welcome! Oregon Department of Education 1

2. Assessment Contacts Assessment Data Owners Cindy Barrick (971-208-0480) Research Analyst, Accountability Reporting Bianca Llamas (971-208-0437) Research Analyst, Accountability Reporting Regional ESD Partners Oregon Department of Education 2

3. Agenda 1 Navigating the Application Documentation Oregon Department of Education 3

4. ODE District Website Central Login Go to the ODE District secure website: https://odedistrict.oregon.gov/ Log in via Central Login username and password can be obtained by contacting your District Security Administrator (DSA) You can find your DSA here: https://district.ode.state.or.us/apps/login/searchSA.aspx From Applications List, select Consolidated Collections Oregon Department of Education 4

5. Consolidated Collections Application is where? 1. Log in to Consolidated Collections on the ODE secure district website. 2. If you have permissions, you should see ARUA on the top menu bar between Staff Collections and Reports. Select Assessment Transactional System for the current school year. Oregon Department of Education 5

6. (ARUA) Landing Page The landing page looks similar to a Schedule of Due Dates page, with Dates, Audience, and Documents. The menu tabs are similar to other collections, with Record Management, Error Management, and Reports. Oregon Department of Education 6

7. (ARUA) Menu Record Management Error Management Reports Oregon Department of Education 7

8. (ARUA) Record Management Menu Record Management has four menu options: Lookup Posted Records Edit Posted Records File Upload Production Download Oregon Department of Education 8

9. Lookup Posted Records / Edit Posted Records Search screen has the same basic fields for selecting records: Subject, Test Type, Date, School, Grade, District Student ID, SSID(s), First Name, Last Name, and Date of Birth Oregon Department of Education 9

10. Student Search Results Oregon Department of Education 10

11. Student Demographics Screen Oregon Department of Education 11

12. List of Tests associated with a student Oregon Department of Education 12

13. Editing One Test Record Online Oregon Department of Education 13

14. File Upload Screen File layout: Assessment Transactional Format on the File Formats Home page Oregon Department of Education 14

15. Production Download Oregon Department of Education 15

16. Import File to MS Excel Oregon Department of Education 16

17. Import File to Excel(contd) Oregon Department of Education 17

18. Import File to Excel Format as Text The following fields must be imported as text in order to preserve formatting and leading zeros: BirthDtTxt EnrlGrdCd EnrlTstGrdCd PADMID TstDtTxt Oregon Department of Education 18

19. (ARUA) Error Management Menu Error Management has six menu options: Review Queue Review Vendor Errors (review errors from vendor files) Review Email House Keeping Review District Errors (review errors from district files) Download Errors Oregon Department of Education 19

20. Review Queue Oregon Department of Education 20

21. Review Email Oregon Department of Education 21

22. Review District Errors Review errors from files uploaded by district users Oregon Department of Education 22

23. Validation Errors Test Record Fields Oregon Department of Education 23

24. Student Demographic Errors Use Change Student button to fix: SSID Merge Student Gender, Birthdate, Name SSID must match PADMID Use Change Resident School button to select a different resident school Invalid Enrolled Grade can only be fixed via File Upload Oregon Department of Education 24

25. Review Vendor Errors Review errors from vendor files Oregon Department of Education 25

26. Download Errors Oregon Department of Education 26

27. House Keeping Oregon Department of Education 27

28. (ARUA) Reports Menu Reports has three menu options: Test Lookup Report Reference Report Participation Report Oregon Department of Education 28

29. Test Lookup Report Oregon Department of Education 29

30. Reference Report Oregon Department of Education 30

31. Participation Report Note: All counts will be in the Not In Denominator column until processing begins. Oregon Department of Education 31

32. Agenda 2 Navigating the Application Documentation Oregon Department of Education 32

33. Documentation On the ODE district website: ARUA User Guide On the ODE public website: Student Assessment Each subject has its own page Assessment Applications Test Administration has many resources Video Training Winter webinar overview of applications and working with assessment data Spring webinar accountability reports and how to validate assessment data Accessing Student Scores Online page Key Dates for Accountability and Reporting Oregon Department of Education 33

34. Thank You! Oregon Department of Education 34