Pace University Facilities and Capital Projects Overview
The Facilities & Capital Projects team at Pace University oversees operations, maintenance, construction, projects management, and energy sustainability of all university properties. The mission and core values emphasize collaboration, excellence, integrity, and innovation. The NYC campus portfolio includes details on building acquisitions and leased properties, while the Westchester campus portfolio outlines acreage, buildings, and square footage. Building age data shows the distribution of structures by age range.
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Facilities and Capital Projects Presentation to Westchester Administrative Staff Council February 1, 2019
MISSION AND CORE VALUES MISSION The Facilities & Capital Projects team is responsible for operations and maintenance, construction, projects management, space planning and energy sustainability/resiliency management of all of Pace University's leased and owned properties CORE VALUES COLLABORATION: Work together with the University s community to achieve a shared vision of creative environments that celebrate our diverse experiences EXCELLENCE: Create high quality, environmentally lasting solutions INTEGRITY: Conduct ourselves professionally with honesty and the highest level of integrity in all of our endeavors INNOVATION, CREATIVITY: Create flexible and adaptive designs/solutions that meet our current and future needs.
NYC Campus Portfolio Building Year Acquired Use GSF # of Floors Classrooms Office Residential Academic Spaces Theater Dining Library Office Specialty Classrooms (Dyson) One Pace Plaza 1969 569,027 20 41 Park Row 1952 147,319 17 Total: Total: 716,346 681,602 Leased Spaces Grand Total: 1,397,948
NYC Campus Portfolio Leased Properties Building Lease Term Use GSF # of leased Floors 110 William Street 140 William Street 5 years 20 Years Office 35,988 47,500 1 7 Performing Arts 156 William Street 10 Years Office 32,707 2 161 William Street 10 Years Office/Classrooms 155,732 18 551 Fifth Avenue (Midtown Center) 180 Broadway 55 John Street 10.5 years 30 Years 10 Years Office/Classrooms Residence Hall Residence Hall 13,252 126,402 100,000 1 23 16 33 Beekman 30 Years Residence Hall 146,980 34 52 Broadway 16 Years Office/Classroom 23,041 1 Studios/Theater Space/Classroom, office and dressing rooms 80 Greenwich Street* TBD TBD 1 Total: 681,602 104 * Contract under negotiation
Westchester Campus Portfolio Campus Year Acquired # Acres # Buildings Sq Footage 38* Pleasantville (Owned) 1963 200 657,532 Pleasantville (Leased) 3 62,928 White Plains 1975 13. 5 12 388,016 Total: 213.5 49 1,108,476 * Includes the Environmental Center storage and animal buildings (5 structures)
Building Age Campus Number of Buildings Number of Buildings 50 years old and older 2 3 15 Number of Buildings 30-49 years old Number of Buildings 20-29 years old Number of Buildings 10-19 years old - - 1 Number of Buildings 10 years old and under - 3 11 NYC (Owned) NYC (Leased)* Pleasantville (Owned) Pleasantville (Leased Buildings)* White Plains Total: 2 8 - 2 - - 1 38 10 2 2 - - - - 12 62 9 1 1 2 1 2 - 31 13 14 * Excludes buildings with only floor leases
Facilities Operations Staffing The operations team is a combination of external and internal engineering, custodial and maintenance staff. ABM is contractor managing the custodial and maintenance contract. There are 9 internal staff members and a Director of Facilities Operations. Open Position: Engineering Manager Grounds Keeping Landscaping and Snow Removal Deferred and Planned Maintenance Building Operations Monitoring boilers, HVAC, plumbing, mechanical and engineer systems Custodial Business Continuity
Facilities by the Numbers Work Orders Average 150 tickets weekly between Pleasantville and White Plains Average 300 tickets weekly between all NYC owned and leased properties FY19 50 Major Incidents to date Steam Leaks Power Outages Boiler and HVAC Failures Elevator Failures Maintenance Daily Building Rounds Events Average 61 event set ups weekly in NYC Average 43 even set ups weekly in PLV
Budget FY19 Budget Summary Operating Capital NYC Master Plan Utitlities $ 51,185,500 $ 25,763,112 $ 26,354,819 $ 8,054,537 Total: $ 111,357,968
Facilities Condition Assessment Priority 1 Year 1 - 2 Priority 2 Year 3 - 5 $ 43,399,466 $ 11,138,632 $ 21,519,130 $ 87,279,794 $ 19,733,475 $ 7,960,470 $ 11,585,631 $ 55,609,236 $ 6,273,383 $ 2,420,480 $ 1,612,135 $ 19,870,907 $ 69,406,324 $ 21,519,582 $ 34,716,896 $ 162,759,937 Priority 3 Year 6 - 7 Priority 4 Years 8 - 10 Total: New York Pleasantville $ 16,329,660 White Plains $ 9,564,909 $ 37,117,135 $ 11,222,566 Total Funding Needs By Priority and Percent 21% 23% 13% 43% Priority 1 Year 1 - 2 Priority 2 Year 3 - 5 Priority 3 Year 6 - 7 Priority 4 Years 8 - 10
Energy Conservation Program Cost Sharing Agreement Signed in August, 2017 No Upfront Cost Quickstart Period (Sept. 2017 Feb. 2018) 50% of the Utility Savings are issued to Cenergistic (From March 2018 On) 2 Cenergistic Energy Specialists Solely Focused on Pace University Optimize HVAC, Lighting, Mechanical Equipment for Efficient Performance
Specific Initiatives Building Management Computer Controllers - 161 William During Night Energy Audits, Energy Specialist Realized HVAC System was Running 24-7 Instead of Purchasing New Equipment, Energy Specialist was able to Reprogram Existing Controllers to Properly Schedule HVAC System Anticipated Savings $118,000 a Year Coffee Maker Schedules Did You Know there are Restaurant Quality Coffee Makers on Campus that cost over $12,000 a Year to Operate When Possible, Coffee Makers have been Programmed to Turn Off after 2 hours of inactivity Anticipated Savings, over $50,000 a Year Boiler Optimization Cenergistic Consultant Made Recommendations to Lower Operating Temperatures and unnecessary runtime Achieved Over $80,000 in Savings this Heating Season
Net Savings Sep. 17 Dec. 18 Quickstart Energy Savings (Sep. 17 Feb. 18): $222,500 $775,000 Shared Savings (Mar. 18 Dec. 18) : $387,500 $610,000 Cenergistic Fees (50% of $159,650): Net Savings to Pace University:
Energy Reduction Equates To: Removing 548 Cars Off the Road or Planting 67,419 Trees or Eliminating 2,629 Metric Tons of CO2
Capital Projects Staffing The capital projects team includes the new Director of Capital Projects, a project manager and Director of Interior Design Capital Spend FY15 FY20: Capital Spend $79,824,853 FY15 - FY20 CAPITAL PROJECTS SUMMARY SUMMARY Academic Priorities $38,070,545 Student Life Priorities $10,254,051 Administration/Infrastructure $31,500,257 Total Capital Projects $79,824,853
Capital Projects FY15 FY20 Capital Projects Summary WESTCHESTER1 $877,140 $0 $1,120,800 $1,997,940 SUMMARY Academic Priorities Student Life Priorities Administration/Infrastructure Total Capital Projects NYC $26,208,946 $7,893,796 $19,389,464 $53,492,206 $20,555,098 $3,779,609 PLV $9,118,985 $2,060,255 $9,375,858 WP $1,865,474 $300,000 $1,614,135 1 Westchester campus includes any and all projects that span both the PLV & WP physical locations; such as Annual Restroom Renovation Program, Landscape Study, Condition Assessment, etc.
Capital Projects Major Academic Projects Science Labs Renovation - 1 Pace Plaza Telehealth Research Lab for Seidenberg 163 William Street Lubin Administrative Offices and Classroom Renovations 1 Pace Plaza New 150 seat Lecture Hall and Multi-Purpose space in Willcox Hall Media, Visual Arts and Communications Labs and Classrooms in Willcox Hall CHP PA Program and Labs, offices, classrooms Lienhard Hall Seidenberg Classrooms and student lounge renovations Goldstein Academic Center Active Learning Classrooms in both New York and Pleasantville Student Art Gallery Choate House Women s Justice Center Relocation Law School
Capital Projects FY15 F20 Student Life Projects by Campus WP 4% PLV 37% NYC 59% NYC PLV WP
Capital Projects Major Student Life Projects Residence Hall Furniture Replacements both campus Residence Hall upgrades Maria s Tower 1 Pace Plaza North and Martin Halls - Pleasantville Town Houses - Pleasantville Dannett Hall White Plains 1 Pace Plaza Courtyard University Health Care center relocations in NY and Pleasantville NYC Kitchen Renovations and Caf 101 1 Pace Plaza Student Development and Campus Activities 41 Park Row Career Service Relocation from Gannet House to Paton House
Capital Projects FY15 FY20 Administration/Infrastructure 15% 21% 12% 35% 17% FY15 FY16 FY17 FY18 FY19 FY20
Capital Projects Major Administration/Infrastructure Projects Annual Restroom Restoration Program Boiler Replacements through out all campuses 1 Pace Plaza and 41 Park Sprinkler System Installation program 1 Pace Plaza and 41 Park generator replacements 41 Park Row Local Law 11 Fa ade Repair 1 Pace Plaza HVAC (system 4) Replacement Elevator Modernization Mortola Library Chiller Replacement PLV PLV Site Generator Replacement Design
Assessments Library Master Plan Classroom Utilization Space Planning Facilities Condition Assessment 25
Maintenance RFP Current Contract: $ ABM Janitorial Services Contract Term Differences Staffing Bidding Janitorial, Maintenance and Operations Bid List: 26
New Initiatives on the Horizon New Work Order System Saber 50% recycled paper University wide Landscaping Developing Furniture and Space Standards Vendor Spend Evaluation Facilities Management Dashboard Continuous Improvement Customer Service Training Single Source Opportunities for better Fiscal Management Paper Supplies Construction Bundling 27
