IEEE 802 February-March 2024 Event Summary
IEEE 802 is set for its upcoming events in February and March 2024, including a teleconference, plenary sessions, and workshops. The sessions will feature discussions on topics such as future venue updates, milestone previews, and university outreach. Registration details, venue information at Hyatt Regency Denver, and reservation guidelines are provided. Don't miss the opportunity to join experts and enthusiasts in shaping the future of technology.
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Executive Secretary Agenda Items 2024 February 6th Telecon Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 2024 February Telecon Page 1 doc: 802 EC-24-00017-01-00EC
IEEE 802 Opening EC Mtg February 6, 2023 Agenda Items 3.01 MI Future Venue update a) Registration Reminder b) Straw Poll for WGs c) Future Venue Contract Status 3.04 II 2024 March IEEE Plenary - University Outreach March 12 -Status 3.05 MI 2024 March IEEE Plenary - IEEE 802 Milestone Preview discussion 3.06 II 2024 IEEE 802 Sponsored Workshop with ITU-T SG15 July 13 Status 3.07 II 2024 IEEE 802 EC Workshop - Nov 16 30 Mins EEE 802 2024 February Telecon Page 2 doc: 802 EC-24-0017-01-00EC
2024 March IEEE 802 Plenary Session Hyatt Regency Denver The next IEEE 802 Plenary Session will be March 10-15, 2024. The session will be a Mixed Mode with In-Person participation at the Hyatt Regency Denver. If you have any questions please email: 802info@facetoface-events.com Registration Deadlines: IEEE 802 Session Registration opened Dec 1, 2023 Standard: $US 1150 After January 12, until March 1, 2024 Late/Onsite: $US 1500.00 After March 1, 2024 Student: $US 100.00 Future Plenary Sessions (802world.org) EEE 802 2024 February Telecon Page 3 doc: 802 EC-24-0017-01-00EC
Hyatt Regency Denver at Colorado Convention Center Group Hotel Reservations: Hyatt Regency Denver at Colorado Convention Center IEEE 802 GROUP RATE RESERVATION WEBSITE: https://www.hyatt.com/en-US/group-booking/DENCC/G-03IE Hotel Reservation Booking Cut Off Date: February 16, 2024 Cancellation Deadline: 72 Hours Before Arrival Hotel room reservations can be canceled free of charge without penalty until 72 Hours (3 days) prior to reservation Check IN Date. Afterwards a cancellation fee for one night s accommodations will be made to the credit card on file and the remainder of the reservation cancelled. This penalty applies to each of the reserved rooms cancelled after the cancellation deadline. EEE 802 2024 February Telecon Page 4 doc: 802 EC-24-0017-01-00EC
Registration Summary - 2024-02-06 2024 March IEEE 802 Plenary Session Hyatt Regency Denver, CO United States 802.1 802.11 802.15 802.18 802.19 802.24 802.3 (blank) Total 4 4 4 759 422 54 351 5 12 1 1 336 1 290 45 4 4 4 Cancelled Virtual Attendee Early $800 Registered In-Person Attendee Early $800 Early $500 Standard $1150 Standard $850 Student Student $100 Virtual Attendee Early $500 Early $800 Standard $1150 47 40 5 33 458 244 30 205 59 26 1 23 6 4 2 1 2 1 185 106 18 84 4 1 1 3 6 2 2 2 2 1 1 7 214 32 1 22 9 2 1 1 79 7 184 30 2 1 1 73 6 Total EEE 802 47 458 59 6 2 2 185 4 763 Registrations 2024 February Telecon Page 5 doc: 802 EC-24-0017-01-00EC
Straw Poll: Return to this Venue: (Hyatt Regency Denver, Denver, Colorado, US) Request for each WG to run the following straw polls during their Closing plenary meetings: 1. How many people would like to come back to this venue? Yes / No 2. Did you go to the social? Yes / No 3. If you attended the Social, did you like the social? Yes / No EEE 802 2024 February Telecon Page 6 doc: 802 EC-24-0017-01-00EC
Future 802 Plenary Venue Contract Status 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 November 10-15 Hyatt Regency Vancouver, Vancouver, Canada (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 27-August 1 Melia Castilla Madrid, Madrid, Spain (Changing Week to July 27) 2025 November 9-14 Marriott Marquis Queen s Park, Bangkok, Thailand 2026 March 8-13 - Hyatt Regency Vancouver, Vancouver, Canada (Change from Chicago) 2026 July 13-18 Le Centre Sheraton Montreal, Montreal (July 2022 attrition offset) 2026 November 8-13 - Marriott Marquis Queen s Park, Bangkok, Thailand 2027 March 14-19 Hilton Atlanta, Atlanta, GA, United States (offset potential shortfall 2023/2025) 2027 July 11-16 - Gothia Towers, Gothenburg, Sweden 2027 November 14-19 Hawaiian Village, Oahu, Hawaii, United States 802 EC Approved Contract is being Negotiated. Contracts Executed EEE 802 As of Dec 13, 2023 2024 February Telecon Page 7 doc: 802 EC-24-0017-01-00EC
3.04 II 2024 March IEEE Plenary University Outreach March 12 -Status University Outreach logistics: The Outreach Student fee is USD$25 per student The program is limited to 42 Students. Note that membership attendance credit is not granted for student activities. The Students are invited to join for Lunch and breaks as our guests on Tuesday. Program: 9am Orientation attend WG meetings -- 5pm debrief Reminder to EC members for soliciting University Classes sent on 26 January 2024. Responses Received: Jim Lansford - University of Colorado Noted other possible interest (Univ of Colo - Colo Springs, Colo State, CU-Denver) Roger Marks 5 Students (may come on Student Outreach instead). University Outreach Registration Link: EEE 802 2024 February Telecon Page 8 doc: 802 EC-24-0017-01-00EC
3.05 MI 2024 March IEEE Plenary IEEE 802 Milestone Preview Budget discussion EEE 802 2024 February Telecon Page 9 doc: 802 EC-24-0017-01-00EC
IEEE 802 Milestone Preview Geoff has worked for a couple years to get this to the finish line. The Milestone plaque is being brought to the 2024 March Plenary for a ceremonial unveiling. Computer Society has provided $10k toward the event expenses. We have about 10 VIPs invited/attending Some costs to be offset by 802 (1 night for VIPs). Note that we have a hotel credit that we can use for this cost. EEE 802 2024 February Telecon Page 10 doc: 802 EC-24-0017-01-00EC
IEEE 802 Networking Social IEEE 802 Milestone Preview Wednesday, March 13th 6:30 8:30 PM WHO: All registered attendees and their guests with paid social ticket ($24.99) WHAT: Casual Networking Reception with refreshments, bar service and musical entertainment. Also the IEEE 802 Milestone Preview WHERE: Reception hall PARTICIPATION by badging: All individuals (including children over the age 8) attending the Social event must wear a Name/Guest Badge. Name Badges at the Plenary Session registration desk. If you plan to have guests attend please purchase their Name Badge prior to Wednesday March 13th noon. Late requests may not be accommodated. EEE 802 Please contact the Meeting Planner if have any questions. 2024 February Telecon Page 11 doc: 802 EC-24-0017-01-00EC
Version 1.0- DSLR Wednesday March 13, 2024 Venue: Hyatt Regency Denver - Room: TBC Estimated Attendees Social Budget 6:30pm-8:30pm 400 9-Jan-24 Item SOCIAL TICKET REVENUE $ Item Quantity Total $24.99 400 $9,996.00 Estimated Sales FOOD SERVICE Flat Irons Dinner Buffert $85.00 400 $34,000.00 $8,500.00 $3,400.00 $45,900.00 Grat (25%) Tax (8%) TOTAL FOOD SERVICE BEVERAGE SERVICE Hosted Bar Service - 1 Hour 6:30-7:30pm Full Bars include Liquor, Domestic/Imported/Specialty Beer, Wine, Soft Drinks, Juices, Mixers and Bottled Water and $30.00 400 $12,000.00 appropriate garnishes. Cash Bar Service - 7:30 PM - 9:30 PM Grat (25%) Tax (8%) $3,000.00 $1,200.00 BEVERAGE SERVICE TOTAL $16,200.00 LOCAL ENTERTAINMENT - MUSICAL Local Artist $1,500.00 1 $1,500.00 $375.00 $150.00 $2,025.00 Grat (25%) Tax (8%) TOTAL F& B Service Bartenders $200.00 4 $800.00 $0.00 $800.00 $200.00 $80.00 $1,080.00 $55,209.00 Sub Total Grat (25%) Tax (8%) TOTAL TOTAL BASIC SOCIAL EEE 802 2024 February Telecon Page 12 doc: 802 EC-24-0017-01-00EC
IEEE 802 Milestone Preview Milestone Preview Event Expenses Decor + Lighting Signage Photographer Video Presentation AV Package Shipping Milestone Plaque (Bronze) IEEE Invited Special Guests - Hotel Accomodations Brian Berg , IEEE Milestone Coordinator and Historian Region 6 Computer Society Grant $750.00 $750.00 1 1 $750.00 $750.00 $0.00 $0.00 $6,800.00 $0.00 $1,000.00 $6,800.00 1 $1,000.00 1 $253.49 10 $2,534.90 $1,000.00 $10,000.00 1 1 $1,000.00 -$10,000.00 $2,834.90 TOTAL EEE 802 2024 February Telecon Page 13 doc: 802 EC-24-0017-01-00EC
Motion Approve Expenses for Milestone Mousepad Motion to approve purchase of 500 Mousepads for distribution at the IEEE 802 Milestone Preview during the Social at the 2024 March IEEE 802 Plenary at the Hyatt Regency Denver. (any left-overs will be taken to the Official Milestone ceremony). Cost not to exceed: $1,081.74 ($2.16 per pad). Move: Jon Rosdahl Second: George Zimmerman Results: Unanimous Consent. EEE 802 2024 February Telecon Page 14 doc: 802 EC-24-0017-01-00EC
3.06 II 2024 IEEE 802 Sponsored Workshop with ITU-T SG15 July 13 Status Space has been reserved. AV is in the process of obtaining final quote Network is being finalized. Planned Event timing: 8:30-9:00 Welcome 9:00 10:30 opening session 11:00 -- 12:30 2nd session 12:30 -- 2:00 open lunch 2:00 -- 3:30 3rd Session 4:00 -- 5:30 Final 4th session Looking for appropriate Speakers/moderators etc. Advertising would be prepared for the 2024 March IEEE 802 Plenary Dinner on Saturday July 13 ITU-T and IEEE leadership and VIPs Registration for Workshop will be done via ITU_T website (IEEE 802 will point to that site) EEE 802 2024 February Telecon Page 15 doc: 802 EC-24-0017-01-00EC
3.07 II 2024 IEEE 802 EC Workshop - Nov 16 Status Space reserved Hyatt Regency Vancouver Dinner on Friday Nov 15 for EC members Saturday Nov 16 -- 8 am to 5 pm Meeting space Need to know who will champion the Workshop (New Chair will determine) Ben Rolfe volunteered to be considered. Question on tentatively planning on another EC Workshop 2026 March at the Hyatt Regency Vancouver, 14 March 2026? Results: No objection EEE 802 2024 February Telecon Page 16 doc: 802 EC-24-0017-01-00EC
