Meadowdale Hills Property Owners Association 2023 Annual Meeting Agenda

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The Meadowdale Hills Property Owners Association is hosting its 2023 Annual Meeting both in-person and via Zoom. The agenda includes important topics such as financial reports, elections for the board of directors, fire safety reminders, updates on short-term rental amendments, and community wildfire protection initiatives. Members can participate in discussions, provide feedback, and stay informed about key decisions affecting the association.

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Meadowdale Hills Property Owners Association 2023 Annual Meeting In-Person and by Zoom The meeting will begin at 4:00 MST 1

Jody Shadduck-McNally MHPOA Annual Meeting Agenda 1. Introduce Larimer County Commissioner Jody Shadduck-McNally 8. 2022 Yearend Financials; 2023 1st Quarter Financials 2. Approve 2022 Annual Meeting Minutes 9. 2024 Budget-November 3. Elections: 2023-2024 Board 10. ACC-Architectural Control Committee 4. Fire Safety Reminder 11. GID-11 Roads Report 5. Short Term Rental Amendment Update 12. Brief Mentions 6. Guest, Commissioner Jody Shadduck- McNally 13. Any New Business 7. Proposed Article IV 4.3 bylaw change; Proposed Article V 5.2 bylaw change 2

2022 MHPOA Annual Meeting Minutes Approval 2022 MHPOA Annual Meeting Minutes are on the MHPOA Website www.mhpoa.com 3

Election: 2022-2023 Board of Directors Office Current Board Proposed Board President(1+1) Kathy Moran(0) Dan Turk(0) Interim Vice President(1+1) Susan Johnston(0)* Secretary/Treasurer(1+1) Brigitte Delisa(1) Director-at-Large 1(2+) Kevan Davidson (2) Director-at-Large 2(2+) Dan Turk(1) Kristin Schmelter(0) Director-at-Large 3(2+) Keith Pearson(2+) Director-at-Large 4(2+) Trevor Igel (1) Director-at-Large 5(2+) Skye Stiner(0) Past President - Ex Officio Kathy Moran *Susan Johnston will not be seeking the position of President, This is an interim position until a VP can be found 4

Community Wildfire Protection NEAREST FIRE HYDRANT MORE THAN 3 MILES AWAY! Contact Estes Valley Fire Marshal (970-577-0900) for your FREE home and property Firewise inspection Working Smoke Alarms and CO Sensors Keep roads open Follow Estes Valley Fire Protection at estesvalleyfire.org We are all in this together 5

Community Wildfire Protection MHPOA One Time Per Year Slash Chipping Part of MHPOA dues go to Fire Risk Mitigation One time per year, some time after 1stSaturday in June Slash burning is illegal from May 2 to Sept 30 Open burning from Oct 1 to May 1 requires a permit Open burning without a permit: $10,000 per day fine Slash can be taken to the Boulder County Community Forestry Sort Yard No Fee Easy, quick registration process on site Located off HWY 7 close to Eagle Plumes Native American store, on the east side of the road 7. Feedback on 2023 slash pickup 1. 2. 3. 4. 5. 6. 6

Some Lessons Learned Is your Homeowner s Insurance up to date? Will it cover current costs to rebuild? Do you have a grab and go! evacuation plan in place? Resources at estesvalleyfire.org 7

Short Term Rental (STR) Covenant Amendment Update/Outcome The 2022 Amendment to the Protective Covenant was Approved and became Effective on Sept. 28, 2022. 151 Properties were eligible to vote: 116 Properties submitted timely votes 101 Properties voted In Favor of the Amendment 15 Properties voted Against the Amendment Thank you to everyone who participated Subsequent request to be excused from following the covenants has been denied by the board 8

GUEST SPEAKER COMMISSIONER JODY SHADDUCK-MCNALLY 9

PROPOSED ARTICLE IV 4.3 BYLAW CHANGE CURRENT ARTICLE ARTICLE IV ANNUAL ASSESSMENTS 4.3. Assessments are due in advance by the first day of the fiscal year, currently January 1. Assessments are considered past due after the first day of a given fiscal year. The annual assessment shall become delinquent if not paid by the start of Annual Meeting of the year in which it was due. For example, an assessment for the year 2051 would be due on January 1, 2051 and would become delinquent at the start of the Annual Meeting in July 2051. PROPOSED LANGUAGE: ARTICLE IV ANNUAL ASSESSMENTS 4.3. The annual assessments are due on January 1st. Assessments not paid in full by January 31 are delinquent and may be subject to late fees and interest as specified in the Association's collection policy. For example, an assessment for the year 2051 would be due on January 1, 2051 and would become delinquent if not paid by January 31, 2051. 10

PROPOSED ARTICLE V 5.2 BYLAW CHANGE CURRENT ARTICLE ARTICLE V BOARD OF DIRECTORS 5.2. The Board of Directors shall consist of three Officers, the President, the Vice President, the Secretary Treasurer, and five Directors at Large.. PROPOSED ARTICLE ARTICLE V BOARD OF DIRECTORS 5.2. The Board of Directors shall consist of four Officers, the President, the Vice President, the Secretary, the Treasurer, and five Directors at Large. The offices of Secretary and Treasurer may be combined and performed by one person as needed and as approved by the Board. 11

2022 MHPOA Yearend Financials 2023 1stQuarter Financials Posted on the website at www.mhpoa.com 12

Meadowdale Hills Property Owners Association - Balance Sheet As of December 31, 2022 TOTAL ASSETS Current Assets Bank Accounts Operating Fund Checking Reserve Fund PMCU Total Bank Accounts $45,836.97 $22,433.18 $68,270.15 TOTAL ASSETS $68,270.15 LIABILITIES AND EQUITY Liabilities Current Liabilities Total Liabilities $0.00 $0.00 Equity Unrestricted Net Assets Restricted Net Assets Total Equity $68,270.15 $0.00 $68,270.15 TOTAL LIABILITIES AND EQUITY $68,270.15 Assessment report: Lots current through December 2022 Current year past due 2022 Delinquent Lots (one year 2021) Delinquent Lots (More than 3 years) Accounting is cash-basis. Therefore, assessments that have been invoiced but not yet collected are not included in the assets. 166 Assessable Lots 159 95.78% 3 1.81% 0 0.00% 4 2.41% 13 Goal for the Reserve Fund is $22,500 which equals one-year of expenses.

Meadowdale Hills Property Owners Association - P&L January 1, 2022 to December 31, 2022 REVENUE Assessments - Current Assessments - Past Due Interest Other (liens) Other Misc TOTAL REVENUE GROSS PROFIT Year-to-Date 12 Month Budget Variance 12 Month Budget $18,600.00 $1,918.75 $4.60 24,900.00 $ (6,300.00) 0.00 $ 1,918.75 0.00 $ 4.60 0.00 $ - 0.00 $ (4,364.29) $ 24,900.00 $ - $12.36 $12.36 $ 20,535.71 $ 24,900.00 $ 20,535.71 $ 24,900.00 $ (4,364.29) EXPENSES Annual Meeting Computer/Website Fees Fire mitigation General expense Insurance, liability Insurance, O&D Legal expense Office supplies Postage Printing Rental Road work Signs and banners Snow removal TOTAL EXPENSES NET OPERATING INCOME Jan - Dec 2022 12 Month Budget Remaining $ (359.28) $ 250.00 $ (11.38) $ 150.00 $ 6.00 $ 65.00 12 Month Budget $609.28 $ 250.00 $161.38 $ 150.00 $ 59.00 $ 65.00 $ 2,450.00 $ 4,000.00 $ 1,550.00 $ 4,000.00 $ - $ 150.00 $ 288.00 $ 300.00 $ 684.00 $ 800.00 $1,459.50 $ 1,000.00 $ (459.50) $ 1,000.00 $ 89.97 $ 85.00 $382.80 $ 200.00 $ 461.75 $ 150.00 $ - $ 250.00 $8,670.00 $ 10,000.00 $ 1,330.00 $ 10,000.00 $ - $ 100.00 $3,153.75 $ 5,000.00 $ 1,846.25 $ 5,000.00 $ 18,469.43 $ 22,500.00 $ 4,030.57 $ 22,500.00 $ 2,066.28 2,400.00 $ (333.72) $ 150.00 $ 12.00 $ 116.00 $ 800.00 $ 150.00 $ 300.00 $ (4.97) $ 85.00 $ (182.80) $ 200.00 $ (311.75) $ 150.00 $ 250.00 $ 250.00 $ 100.00 $ 100.00 OTHER EXPENSES NET INCOME 0 0 0 $ 2,066.28 2,400.00 $ (333.72) 14

Meadowdale Hills Property Owners Association - Balance Sheet As of March 31, 2023 TOTAL ASSETS Current Assets Bank Accounts Operating Fund Checking Reserve Fund/Savings PMCU PMCU 17 Month CD Total Bank Accounts TOTAL ASSETS $47,897.95 $31.63 $22,551.54 $70,481.12 $70,481.12 LIABILITIES AND EQUITY Liabilities Current Liabilities Total Liabilities $0.00 $0.00 Equity Unrestricted Net Assets Restricted Net Assets Total Equity TOTAL LIABILITIES AND EQUITY $70,481.12 $0.00 $70,481.12 $70,481.12 Assessment report: 166 Assessable Lots Lots current through March 2023 101 60.84% Current year past due 2023 Delinquent Lots (one year 2022) Delinquent Lots (More than 3 years) 59 2 4 35.54% 1.20% 2.41% Accounting is cash-basis. Therefore, assessments that have been invoiced but not yet collected are not included in the assets. Goal for the Reserve Fund is $22,500 which equals one-year of expenses. 15

Meadowdale Hills Property Owners Association - P&L January 1, 2023 to March 31, 2023 REVENUE Assessments - Current Assessments - Past Due Interest Other (liens) Other Misc TOTAL REVENUE GROSS PROFIT Year-to-Date 3 Month Budget Variance 12 Month Budget $4,950.00 $0.00 $7.20 6,225.00 $(1,275.00) 0.00 $ - 0.00 $ 7.20 0.00 $ - 0.00 6,225.00 $(1,267.80) $ - $0.00 $0.00 $ 4,957.20 $ 4,957.20 $(1,267.80) $ 24,900.00 $ 6,225.00 EXPENSES Annual Meeting Computer/Website Fees Fire mitigation General expense Insurance, liability Insurance, O&D Legal expense Office supplies Postage Printing Rental Road work Signs and banners Snow removal TOTAL EXPENSES NET OPERATING INCOME OTHER EXPENSES NET INCOME Jan - Mar 2023 $ - $ 43.22 $ - $ - $ - $ - $ - $ 725.00 $ - $ - $ - $ - $ - $ - $ 2,128.00 $ 2,896.22 $ 2,060.98 3 Month Budget $ 175.00 $ 46.25 $ 16.25 $ 625.00 $ 37.50 $ 75.00 $ 175.00 $ 625.00 $ 37.50 $ 100.00 $ 125.00 $ - $ 2,250.00 $ 187.50 $ 1,250.00 $ 5,725.00 Remaining $ 175.00 $ 3.03 $ 16.25 $ 625.00 $ 37.50 $ 75.00 $ 175.00 $ (100.00) $ 37.50 $ 100.00 $ 125.00 $ - $ 2,250.00 $ 187.50 $ (878.00) $ 2,828.78 12 Month Budget $ 700.00 $ 185.00 $ 65.00 $ 2,500.00 $ 150.00 $ 300.00 $ 700.00 $ 2,500.00 $ 150.00 $ 400.00 $ 500.00 $ - $ 9,000.00 $ 750.00 $ 5,000.00 $ 22,900.00 500.00 $ 1,560.98 0 500.00 $ 1,560.98 0 0 $ 2,060.98 16

MEADOWDALE HILLS PROPERTY OWNERS ASSOCIATION 100 MEADOWVIEW DR. ESTES PARK, CO 80517 www.MHPOA.COM Proposed Budget January 1, 2024 to December 31, 2024 FY2023 Budget Regular Assessments (166 lots*$150) 24,900.00 $ Less allocation for reserves $ $ Total Income Income FY2024 Budget 24,900.00 $ (2,000.00) $ 22,900.00 $ (2,000.00) 22,900.00 Expenses FY2023 Budget $ $ $ 2,500.00 $ $ $ $ 2,500.00 $ $ $ $ $ 9,000.00 $ $ 5,000.00 $ FY2024 Budget $ $ $ 2,500.00 $ $ $ $ 2,500.00 $ $ $ $ $ 9,000.00 $ $ 5,000.00 $ Annual meeting Computer/website Fees Fire mitigation General/Miscellaneous Expense Insurance General Liability Insurance O & D Legal Office supplies Postage Printing Rental Road work Signs & banners Snow removal 700.00 185.00 65.00 700.00 185.00 65.00 150.00 300.00 700.00 150.00 300.00 700.00 150.00 400.00 500.00 150.00 400.00 500.00 - - 750.00 750.00 22,900.00 $ 22,900.00 $ $ Total Budgeted Expense Net Operating Income - Reserves Beginning balance (est) Budgeted Contribution Estimated interest Reserves for FY 2023-24 24,000.00 $ 2,000.00 $ $ 26,700.00 $ 700.00 17

2024 MHPOA Budget Approval later in the year Article XII 12.2 Each year, before the Association Annual Meeting, the Board of Directors shall adopt an Annual Budget as proposed by the Secretary- Treasurer . Board approved adoption of 2023 budget to use in 2024 until enough actuals are available. A special budget approval meeting could be held in Oct-Nov to revisit and adopt more realistic budget for 2024. 18

Architecture Control Committee Office Current Chair Keith Pearson Member-at-Large 1 Sarah Westerheide Member-at-Large 2 Ron Nicholson 19

Architecture Control Committee ACC: Keith Pearson, Chair, Ron Nicholson, Sarah Westerheide ACC review and approval required before starting construction on new, additions, or renovation construction Structures must be residential, single family - One dwelling per lot, plus one detached garage and one storage building. Home-based businesses have limitations. No temporary structures (trailers, shacks) or open storage of materials. No unlicensed or inoperative vehicles. No RV s parked on the street. Driveway culverts are required unless driveway does not interfere with road water runoff. 20

Architecture Control Committee 2023 Activity . 597 Meadowview, 115 sf shed . 162 Meadowview, repainted house . TBD Meadowview, 4 x8 campaign sign, declined . 710 Pole Hill, roof mounted solar panels, N/A . 73 Forgotten Way, asphalt pavement, N/A . 103 Timber Lane, concrete slab, N/A . 114 Timber Lane, concrete patio, N/A . 184 Alpine, deck replacement, N/A . 751 Pine Tree, garage with living space above . 1166 Pine Tree, roof mounted solar panels, N/A . 103 Timber Lane, siding and shed roof extension . 23 Pole Court, privacy fence and painting . 163 Meadowview, new home construction . 597 Meadowview, garage with workshop above 21

General Improvement District Board Members: Chip Sproul, (two positions open) General Improvement District (GID) 11 Independent of MHPOA Funding from MHPOA mill levy Money controlled by County, paid to County-certified contractor GID identifies work needed and verifies work completed Roads in MHPOA are a Public/Private Partnership with Larimer County Larimer County contracts with and pays Contractor for road work Pole Hill Road is Larimer County Responsibility 22

Brief Mentions Check the Website for Information at www.mhpoa.com Update your Contact Information - Especially your email address - at mhpoasecy@gmail.com Pursuant to our By Laws, where allowed, we will be communicating exclusively through email. Look for your email from the Board in email spam, junk folders. Set your settings to accept email from mhpoasecy@gmail.com If you have a special situation, contact our Secretary at 100 Meadowview Dr., Estes Park, CO 80517, or mhpoasecy@gmail.com 23

Brief Mentions Larimer County Noxious Weed Management Code 1. Under Larimer County Code property owners are responsible for noxious weed management. 2. Contact Estes Land Stewardship Association for weed information and help: ELSA.weeds@gmail.com 3. Larimer County Weed Control Program (970) 498-7683 24