Workplace Lactation Policy and Procedures

Employers are mandated to provide reasonable break time and a suitable space for nursing mothers to express breast milk under the FLSA. The law allows for flexibility in the frequency and duration of breaks, emphasizing the importance of a dedicated, private area other than a bathroom. Various guidelines are outlined to ensure compliance with the requirements, promoting a supportive work environment for nursing mothers. Additionally, resources such as lactation rooms and procedures at UC campuses are highlighted for easy access and utilization.

• Workplace
• Lactation Policy
• Nursing Mothers
• Break Time
• Employee Rights

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1. LACTATION POLICY AND PROCEDURES JAIME D. LEWIS, MD

2. US DEPARTMENT OF LABOR FACT SHEET #73: BREAK TIME FOR NURSING MOTHERS UNDER THE FLSA THIS FACT SHEET PROVIDES GENERAL INFORMATION ON THE BREAK TIME REQUIREMENT FOR NURSING MOTHERS IN THE PATIENT PROTECTION AND AFFORDABLE CARE ACT ( PPACA ), WHICH TOOK EFFECT WHEN THE PPACA WAS SIGNED INTO LAW ON MARCH 23, 2010 (P.L. 111-148). THIS LAW AMENDED SECTION 7 OF THE FAIR LABOR STANDARDS ACT (FLSA).

3. GENERAL REQUIREMENTS EMPLOYERS ARE REQUIRED TO PROVIDE REASONABLE BREAK TIME FOR AN EMPLOYEE TO EXPRESS BREAST MILK FOR HER NURSING CHILD FOR 1 YEAR AFTER THE CHILD S BIRTH EACH TIME SUCH EMPLOYEE HAS NEED TO EXPRESS THE MILK. EMPLOYERS ARE ALSO REQUIRED TO PROVIDE A PLACE, OTHER THAN A BATHROOM, THAT IS SHIELDED FROM VIEW AND FREE FROM INTRUSION FROM COWORKERS AND THE PUBLIC, WHICH MAY BE USED BY AN EMPLOYEE TO EXPRESS BREAST MILK. THE FLSA REQUIREMENT OF BREAK TIME FOR NURSING MOTHERS TO EXPRESS BREAST MILK DOES NOT PREEMPT STATE LAWS THAT PROVIDE GREATER PROTECTIONS TO EMPLOYEES (FOR EXAMPLE, PROVIDING COMPENSATED BREAK TIME, PROVIDING BREAK TIME FOR EXEMPT EMPLOYEES, OR PROVIDING BREAK TIME BEYOND 1 YEAR AFTER THE CHILD S BIRTH).

4. TIME AND LOCATION OF BREAKS EMPLOYERS ARE REQUIRED TO PROVIDE A REASONABLE AMOUNT BREAK TIME TO EXPRESS MILK AS FREQUENTLY AS NEEDED BY THE NURSING MOTHER. THE FREQUENCY OF BREAKS NEEDED TO EXPRESS MILK AS WELL AS THE DURATION OF EACH BREAK WILL LIKELY VARY. A BATHROOM, EVEN IF PRIVATE, IS NOT A PERMISSIBLE LOCATION UNDER THE ACT. THE LOCATION PROVIDED MUST BE FUNCTIONAL AS A SPACE FOR EXPRESSING BREAST MILK. IF THE SPACE IS NOT DEDICATED TO THE NURSING MOTHER S USE, IT MUST BE AVAILABLE WHEN NEEDED IN ORDER TO MEET THE STATUTORY REQUIREMENT. A SPACE TEMPORARILY CREATED OR CONVERTED INTO A SPACE FOR EXPRESSING MILK OR MADE AVAILABLE WHEN NEEDED BY THE NURSING MOTHER IS SUFFICIENT PROVIDED THAT THE SPACE IS SHIELDED FROM VIEW, AND FREE FROM ANY INTRUSION FROM CO- WORKERS AND THE PUBLIC.

5. LACTATION POLICY HEALTH POLICY COMMITTEE VINITA TAKIAR MORE TO COME

6. UC LACTATION PROCEDURES CURRENT STATE OF AFFAIRS HTTP://WWW.UC.EDU/UCWC/RESOURCES.HTML THREE ROOMS ARE AVAILABLE FOR USE ON EAST CAMPUS: MEDICAL SCIENCE BUILDING (MSB) 1050 PROCTER HALL (CON) 220 UNIVERSITY HALL 330F (ACCESS THROUGH THE CENTRAL HR RECEPTION AREA)

7. UC ACCESS 1/2 GAINING ACCESS TO LACTATION ROOMS USING THE LIST ABOVE, SELECT YOUR PREFERRED LACTATION ROOM. CONTACT YOUR DEPARTMENT S BUSINESS MANAGER TO ORDER KEY FOR DESIRED LACTATION ROOM FROM UC PUBLIC SAFETY.* STUDENTS REQUIRING LACTATION ROOMS SHOULD CONTACT THE OFFICE OF THEIR COLLEGE DEAN FOR ACCESS. BUSINESS MANAGERS, USE ONLINE PUBLIC SAFETY ACCESS CONTROL SYSTEM TO PLACE/CREATE A WORK ORDER. ENTER BUILDING AND ROOM NUMBER OF DESIRED LACTATION ROOM. IN THE DESCRIPTION FIELD INDICATE YOU ARE ORDERING A LACTATION KEY AND INCLUDED THE RECIPIENTS UCID AND NAME. KEYS SHOULD BE RETURNED PER STANDARD PUBLIC SAFETY PROCEDURE ONCE USE OF LACTATION FACILITIES ARE NO LONGER REQUIRED.

8. UC ACCESS 2/2 *AUTHORIZED INDIVIDUALS MAY ORDER A LACTATION ROOM KEYS THROUGH THE PUBLIC SAFETY KEY ACCESS WEBSITE. CLICK ON KEY, BADGE, AND ACCESS REQUEST ON THE RIGHT HAND SIDE. ENTER YOUR SIX PLUS TWO AND PASSWORD IN THE PUBLIC SAFETY ACCESS CONTROL SYSTEM GO TO THE WORK ORDER SECTION ON THE WEB SITE AND COMPLETE THE FORM USING THE NAME AND THE M# OF THE PERSON REQUESTING THE KEY. NOTE IN THE DESCRIPTION BOX THAT THIS IS A LACTATION ROOM KEY. THE KEY WILL BE AVAILABLE FOR PICK-UP AT EDWARDS 4 FOR THAT INDIVIDUAL. DEPARTMENTS WILL NOT BE CHARGED FOR LACTATION ROOM KEYS. LIBRARY ALSO HAS A KEY A LIST OF LACTATION ROOMS CAN BE FOUND ON THE PLANNING+DESIGN+CONSTRUCTION SITE WWW.UC.EDU/AF/PDC/FAQS, OR DOWNLOADED BELOW.

9. ADDITIONAL SPACE 3RDFLOOR UCMC 4THFLOOR WOMEN S CENTER MOB SOUTH WEST CHESTER

10. UCCOM SPACE REQUEST COMMITTEE DAWN KLEINDORFER, MD SUGGESTED NEW LOCATIONS CARE/CRAWLEY STETSON VONTZ HPB/WHERRY HALL BARRETT CANCER CENTER KETTERING LAB COMPLEX FRENCH EAST BUILDING CARDIOVASCULAR RESEARCH CENTER LOGAN HALL

11. UC HEALTH LACTATION PODS RUBY CRAWFORD-HEMPHILL POSSIBLE LOCATIONS HOXWORTH OUTSIDE THE OB CLINIC 3RDFLOOR NEAR THE NICU ONE IN A HALLWAY NEAR THE ED 2 IN THE MAIN LOBBY UNDER THE STAIRS (WHERE THEY KEEP THE WHEELCHAIRS NOW).