Chapter Leader Roundtable Secretary/Treasurer Responsibilities and Best Practices
Explore the critical role of a Chapter Leader Roundtable Secretary/Treasurer in maintaining accurate financial records, filing tax information, and leading discussions on important financial topics. Learn about IRS requirements, distinctions between TSPE and TEF funds, PACE fundraising, best practices in financial management, and proper documentation of chapter board actions.
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Presentation Transcript
Chapter Leader Roundtable Secretary/Treasurer TSPE Leadership Conference September 2012
Agenda Picture 1. Overview of Role 2. Roundtable Discussion 3. Critical Topics Discussion
Role of the Chapter Secretary/Treasurer Treasurer Maintain accurate and current financial information Timely file tax information with IRS Maintain separation in accounting records of types of funds Secretary Keep chapter s records including minutes of previous meetings and the constitution and bylaws Record minutes of action taken at chapter meetings and board meetings
Roundtable Discussion As Secretary/Treasurer, you are responsible for maintaining accurate chapter financial records and timely filing of tax information with the IRS. How confident are you in your knowledge of the position to fulfill this critical role? What can the state organization do to help you prepare for and excel in this role? Chapter Leader Roundtable Secretary/Treasurer May 2016
Roundtable Discussion Discuss IRS requirements for filing tax returns. What questions/concerns do you have regarding the administration of your chapter s finances?
Roundtable Discussion Discuss TSPE vs. TEF money. What questions/concerns do you have regarding the distinction between the two?
Roundtable Discussion Discuss PACE vs. TSPE issues. What questions/concerns do you have regarding PACE fundraising and political contributions?
Roundtable Discussion What best practices can you share with other chapters related to financial management and fund raising?
Roundtable Discussion Discuss proper minute taking and documentation of action taken by the chapter board. What must be documented? What to include. What not to include.
CRITICAL TOPICS SUMMARY IRS Compliance Unrelated Business Income Tax TSPE vs. TEF Sales Tax Exemption Donation Acknowledgements Continuing Education Credits Political Candidates & Texas Ethics Commission Compliance PACE vs. TSPE Legislative Efforts
Contact Information John Ho, PE State President jho@huitt-zollars.com Joe Rapier, P.E. State President-Elect joe.rapier@team-psc.com Sandee Khoury, P.E. State Treasurer skhoury@cobbfendley.com Trish Smith, CAE TSPE Executive Director trish@tspe.org / 512/472-9286 Claire Black TSPE Deputy Executive Director claire@tspe.org / 512/472-9286
