Preferred Lodging Contracts Information Session

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Preferred Lodging Contracts
Information Session
 
Lauren McDonald, Contract Administrator
Ken Manahan, Contract Officer
 
“Preferred” meaning
UMW obligations
Hotel obligations
Hotels:
Country Inn & Suites by Radisson
Hyatt Place Fredericksburg
Residence Inn by Marriott
 
Preferred Contracts
 
Request Types
 
Direct Billed Rooms
All reservations should be forward to Accounts Payable,
payables@umw.edu
Rooms Blocks
Contract agreement must be signed by Procurement
Do not book UMW direct billed guests in Friends &
Family blocks
Guests must call to reserve room
Use specific event and rate names
 
UMW Policies
 
Country Inn & Suites by Radisson
 
Contact
Lenka Nichols, Dir. of Sales,
lnichols@SharConMgt.com
(540) 898-1800
Website
Address
5327 Jefferson David Hwy
4.71 miles from the
University
Rooms
20 single rooms
99 double rooms
 
Rates
$84 for both UMW billed
and Friends & Family
Reservations
Links to websites for
“Faculty & Staff” 
(UMW
billed) and 
“Friends &
Family”
Blocks: contact Dir. of Sales
Rooms released 1 week in
advance
 
 
Hyatt Place Fredericksburg
 
Contact
Andrew Staude, General
Manager:
andrew.staude@interstateh
otels.com
Kate Nazworth, Director of
Sales:
kate.nazworth@interstateh
otels.com
(540) 654-3333
Website
 
Address
1242 Jefferson Davis Hwy
0.3 miles from the
University
Rooms
43 single
46 double
 
Hyatt Place Rates
 
Individual UMW Billed
Currently $96
Phone: use phrase “
UMW Billed To
Book 
online
 with corporate code 
CR09904
Specify direct billing and provide the department to be
billed and your name in the Special Requests session
Forward reservation to 
payables@umw.edu
 
Hyatt Place Rates, Direct Billed
 
Block UMW Billed
Rate not to exceed $129
This is above the state allowed rate.
Any nightly rate that exceeds $96 needs special approvals,
as indicated on the Travel Pre-Approval in Chrome River,
and state funds might not be allowed for payment 
OR
private funding sources might be needed. See Accounts
Payable 
per diem and lodging rates site
 for details.
Call and speak to hotel directly
Rooms released 14 days before event
 
Hyatt Place, Direct Billed
 
Hyatt Place, Friends and Family
 
Individual Traveler
$107
Request “UMW Friends
and Family” or use
corporate code 
CR51847
 
Block
Not to exceed $169
Exceptions:
State agencies and
visiting teams not to
exceed $129
Make reservations over
the phone
 
Events
UMW Commencement Weekend
UMW Alumni Weekend
UMW Move-In Weekend
UMW Family Weekend
UMW Homecoming
Hyatt Tip-Off Classic
Rates not to exceed $199, except graduation
 
Hyatt Place, Black Out Dates
 
Residence Inn by Marriott
 
Contact
Evelyn Endler, Director of
Sales: 
eendler@thmc.biz
(540) 786-9222
Website
Address
60 Town Centre Blvd
3.75 miles from UMW
Rooms
93 single suites
 23 two bedroom suites
 
Rates
$96 studio or single, $159**
two bedroom suites
Reservations
Links to 
Direct Bill 
and
Friends and Family 
websites
Or use “UMW Faculty and
Staff” for Direct Bill and
“UMW Friends and Family”
for visitors
Block: rooms released 1
week in advance
 
Complementary Rooms
Yes, free rooms!!!
Contact Lauren McDonald, 
lmcdonal@umw.edu
Meeting Spaces
Complementary with blocks for Country Inn and
Residence Inn
50% off with Hyatt Place
Must be requested at booking
Based on availability
 
Other Benefits
 
Lauren McDonald, Contract Administrator
lmcdonal@umw.edu
, x1576
Ken Manahan, Contract Officer
kmanaha2@umw.edu
, x1382
Accounts Payable
payables@umw.edu
Information for Visitors:
https://adminfinance.umw.edu/business-
services/preferred-lodging/
Cobblestone
https://umw.cobblestonesystems.com/public/
 
Questions?
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This session provides information on preferred lodging contracts for University of Mary Washington (UMW) employees and guests. Details include contract administrators, preferred hotels, rates, reservation processes, and UMW policies for direct-billed rooms. Specific details for Country Inn & Suites by Radisson and Hyatt Place Fredericksburg are outlined with contact information and room rates. Guidance on booking procedures and financial obligations is also included.


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  1. Preferred Lodging Contracts Information Session Lauren McDonald, Contract Administrator Ken Manahan, Contract Officer

  2. Preferred Contracts Preferred meaning UMW obligations Hotel obligations Hotels: Country Inn & Suites by Radisson Hyatt Place Fredericksburg Residence Inn by Marriott

  3. Request Types Individual Individual UMW Direct Billed Friends & Family Block Block UMW Direct Billed Friends & Family

  4. UMW Policies Direct Billed Rooms All reservations should be forward to Accounts Payable, payables@umw.edu Rooms Blocks Contract agreement must be signed by Procurement Do not book UMW direct billed guests in Friends & Family blocks Guests must call to reserve room Use specific event and rate names

  5. Country Inn & Suites by Radisson Contact Lenka Nichols, Dir. of Sales, lnichols@SharConMgt.com (540) 898-1800 Website Address 5327 Jefferson David Hwy 4.71 miles from the University Rooms 20 single rooms 99 double rooms Rates $84 for both UMW billed and Friends & Family Reservations Links to websites for Faculty & Staff (UMW billed) and Friends & Family Blocks: contact Dir. of Sales Rooms released 1 week in advance

  6. Hyatt Place Fredericksburg Contact Andrew Staude, General Manager: andrew.staude@interstateh otels.com Kate Nazworth, Director of Sales: kate.nazworth@interstateh otels.com (540) 654-3333 Website Address 1242 Jefferson Davis Hwy 0.3 miles from the University Rooms 43 single 46 double

  7. Hyatt Place Rates Rates Individual UMW Direct Bill GSA Rate currently $96 Block UMW Direct Bill Individual Friends & Family Block Friends & Family Visiting State Agencies Visiting Teams Tournaments Blackout Dates Hyatt Place Not to exceed $129 $107 Not to exceed $169 Not to exceed $129 Not to exceed $129 Not to exceed $169 Not to exceed $199 (except graduation)

  8. Hyatt Place Rates, Direct Billed Individual UMW Billed Currently $96 Phone: use phrase UMW Billed To Book online with corporate code CR09904 Specify direct billing and provide the department to be billed and your name in the Special Requests session Forward reservation to payables@umw.edu

  9. Hyatt Place, Direct Billed Block UMW Billed Rate not to exceed $129 This is above the state allowed rate. Any nightly rate that exceeds $96 needs special approvals, as indicated on the Travel Pre-Approval in Chrome River, and state funds might not be allowed for payment OR private funding sources might be needed. See Accounts Payable per diem and lodging rates site for details. Call and speak to hotel directly Rooms released 14 days before event

  10. Hyatt Place, Friends and Family Individual Traveler $107 Request UMW Friends and Family or use corporate code CR51847 Block Not to exceed $169 Exceptions: State agencies and visiting teams not to exceed $129 Make reservations over the phone

  11. Hyatt Place, Black Out Dates Events UMW Commencement Weekend UMW Alumni Weekend UMW Move-In Weekend UMW Family Weekend UMW Homecoming Hyatt Tip-Off Classic Rates not to exceed $199, except graduation

  12. Residence Inn by Marriott Contact Evelyn Endler, Director of Sales: eendler@thmc.biz (540) 786-9222 Website Address 60 Town Centre Blvd 3.75 miles from UMW Rooms 93 single suites 23 two bedroom suites Rates $96 studio or single, $159** two bedroom suites Reservations Links to Direct Bill and Friends and Family websites Or use UMW Faculty and Staff for Direct Bill and UMW Friends and Family for visitors Block: rooms released 1 week in advance

  13. Other Benefits Complementary Rooms Yes, free rooms!!! Contact Lauren McDonald, lmcdonal@umw.edu Meeting Spaces Complementary with blocks for Country Inn and Residence Inn 50% off with Hyatt Place Must be requested at booking Based on availability

  14. Questions? Lauren McDonald, Contract Administrator lmcdonal@umw.edu, x1576 Ken Manahan, Contract Officer kmanaha2@umw.edu, x1382 Accounts Payable payables@umw.edu Information for Visitors: https://adminfinance.umw.edu/business- services/preferred-lodging/ Cobblestone https://umw.cobblestonesystems.com/public/

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