Recap of Customized Audit Plan Activities
This presentation outlines the tailored audit activities conducted over three days, focusing on reviewing the audit plan, conducting interviews, visiting field sites, gathering information, and aligning on follow-up actions. It emphasizes collaboration between auditors, upper management, and the WSP team to ensure accuracy and transparency in the audit process.
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Presentation Transcript
NOTE TO AUDITOR: Delete this slide prior to delivering the presentation. This is a PPT template intended for use at an audit exit meeting. It must be customized prior to use. Areas requiring customization are marked with green boxes (see below). Replace this Replace this example with example with the actual/customized actual/customized audit plan audit plan the
WSP AUDIT EXIT MEETING
Exit meeting objectives SLIDE 3 1 2 3 Recap audit activities Share main findings Agree on follow- up actions
Note of thanks SLIDE 4 Firstly, a note of thanks to all involved for taking time and making this an interesting and informative few days.
Recap of audit activities SLIDE 5 Replace this example with the actual/customized audit plan DAY 1 Who should participate? Auditor(s), upper management, WSP team members Time Activity Purpose To review audit plan and objectives and to make expectations clear Clarify questions from WSP review, gather further information Select field sites to visit in the afternoon for auditor to understand accuracy of WSP document and implementation in practice 08:30 09:00 Inception meeting Auditor(s) + WSP team members 9:00 11:30 Interviews Agree on field site(s) to visit 11:30 12:00 Auditor(s) + WSP team members LUNCH BREAK Auditor(s) + WSP team members + appropriate operation staff Visit to agreed field site(s) 13:00 17:00 To check information in WSP against situation in the field
Recap of audit activities SLIDE 6 Replace this example with the actual/customized audit plan DAY 2 Time Activity Who should participate? Purpose Complete note taking/scoring from Day 1; organize information gaps to be filled on Day 2 Closed auditor session 08:00 10:00 Auditor(s) only Interviews + document review 10:00 12:00 Auditor(s) + WSP team members Information gathering LUNCH BREAK Interviews + document review 13:00 17:00 Auditor(s) + WSP team members Information gathering
Recap of audit activities SLIDE 7 Replace this example with the actual/customized audit plan DAY 3 Time Activity Who should participate? Purpose Complete note taking/scoring; complete draft audit report; prepare for exit meeting Closed auditor session 08:00 11:00 Auditor(s) only Auditor(s), upper management, WSP team members 11:00 12:00 Exit meeting Review audit findings and agree on next steps END OF AUDIT
Main findings SLIDE 8 Summarize main POSITIVE findings. What is the WSP team doing well?
Main findings SLIDE 9 Summarize main findings on IMPROVEMENT OPPORTUNITIES.
Follow-up actions SLIDE 10 Summarize what, if anything, requires FOLLOW-UP action. What will be done? By whom? Who will check that it s done?
Questions? SLIDE 11 Any questions or comments?
Share preliminary report SLIDE 12 Handover of completed preliminary reporting template Necessary signatures WSP? AUDIT? REPORTING? FORM? ? ? Name? of? water? supply? company:? Audit? dates:? Audit? objective? (tick? all? that? apply):? ? To? provide? support? to? the? WSP? team? to? improve? the? WSP? To? check? that? the? WSP? is? complete,? up-to-date? and? implemented? in? practice? ? Organizational? quality? assurance? ? To? prepare? for? an? external? audit? (external? audit? dates:? ________)? Regulatory? compliance? ? Other:? ? ? Type? of? audit:? ? Internal? External? ? ? Informal? Formal?
