Managing COVID-19 Vendor Offers for Teaching and Research Support

 
COVID-19 VENDOR OFFERS
 
KATIE FERGUSON, 13 MAY 2020
 
FORMAT OF
TODAY'S SESSION
 
What are the COVID-19 offers?
How the offers are processed and managed
Challenges
Q&A
Featured collections
Next steps
Q&A
 
WHAT ARE THE
COVID-19 VENDOR
OFFERS?
 
Resource offers to support teaching and research during COVID-19
Open access to COVID-related research
Resources to support remote teaching
Additional online resources (to assist with loss of print access)
200+ vendor offers received since mid-March
 
WHERE DID IT ALL
BEGIN?
 
Publishers began making COVID-19 research openly available
The Council of Australian University Libraries (CAUL) proactively
contacted publishers to ask what support they would offer during
COVID-19
Increased support for remote teaching
Free temporary access to resources (extended trials)
This process has been 
reactive
 rather than 
proactive
 
HOW ARE THE
OFFERS
PROCESSED?
 
Main point of contact – Electronic Resources Coordinator
Evaluating the offers
Is the offer genuine?
Does the email come from a known/reputable source?
Is the offer relevant to our teaching and research?
Involvement of CMLs in the process
Additional staff involvement – Comms (Michelle), Mark and IT
 
SETTING UP
ACCESS
 
Open access vs. closed
Communication with vendors via email or online forms
Use of IP ranges and ezproxy
Testing access
Dissemination of access url and offer details
Wider communication via Library blog post (dated 20/3/20)
#ANULibraryDailyHighlight
 
NO
BIBLIOGRAPHIC
RECORDS
 
There are no bibliographic records in Sierra for this content
No access via catalogue or SuperSearch
Reliance on CMLs to disseminate information
Blog post as a place to capture the offer information
Why?
Too much work/high volume of offers
Short-term access only
Lack of staff time
 
CHALLENGES
 
Volume of offers
Establishing off-campus access to new resources
60+ new platforms
Access troubleshooting
Managing expiry dates
 
QUESTIONS
 
FEATURED
COLLECTIONS
 
JSTOR Global Plants
:
Global Plants is the world’s largest
database of digitized plant specimens
and a locus for international scientific
research and collaboration
The Global Plants database is a growing
collection of nearly three million high-
resolution type specimens and related
materials from community contributors
around the world
Access until 30 June 2020
 
FEATURED COLLECTIONS
 
British Online Archives
The BOA website hosts over 3 million
records drawn from both private and
public archives. These records are
organised thematically, covering 1,000
years of world history, from politics and
warfare to slavery and medicine
Access until 31 May 2020
 
FEATURED
COLLECTIONS
 
Drama Online: National Theatre
Collection
Drawing on 10 years of NT Live
broadcasts, alongside high-quality
archive recordings never
previously seen outside of the
NT’s Archive, the 
National Theatre
Collection
 is now complete and
contains 30 filmed performances
Access until 31 May 2020
 
FEATURED COLLECTIONS
 
Readex
Early American Imprints, Series I: Evans, 1639-1800
Early American Imprints, Series II: Shaw-Shoemaker,
1801-1819
Joint Publications Research Service, 1957-1995
African Newspapers Series 1 and 2, 1800-1925
African Newspapers: The British Library Collection
Caribbean Newspapers Series 1, 1718-1876
Rand Daily Mail, 1902-1985
Latin American Newspapers Series 1 and 2, 1805-1922
South Asian Newspapers, 1864-1922
Access until 30 June 2020
 
FEATURED COLLECTIONS
 
E-books:
De Gruyter: Access to 75,000+ eBooks from
1749–2016
ProQuest: University Press, College
Complete and Reference Collection
EBSCO: Harvard Business Review E-Book
Subscription Collection
e-Duke Books collection
Manchester University Press Ebook
Collections
 
 
E-textbooks:
Cambridge Core textbooks
SpringerNature
 textbooks
ScienceDirect textbooks
 
WHAT'S NEXT?
 
New offers to be evaluated and processed
Ongoing troubleshooting of access issues
Managing access expiry
Evaluating success of resource offerings
 
LINKS
 
ANU Library blog post: 
Publishers offering free access to scholarly
materials in response to COVID-19
Admin spreadsheet: COVID-19 vendor offers
 
QUESTIONS
Slide Note

Introductions: Katie, Imogen

Others with involvement in this project: Michelle (Comms), Mark (IT and proxy), CMLs (dissemination, fwd offers etc)

Conducted a straw poll – why are people interested?

To learn about the new resources available for use

What is included in the collections? Is it full text or just abstracts?

How long will we have access for?

What are the limitations of these offers?

Do we have full packages or just part of packages?

What will happen when our access expires? What are the implications?

Will we have user statistics?

Would have been useful a month ago

Some of these questions will be answered (not all – too many unknowns)

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Amid the COVID-19 pandemic, various vendors have presented over 200 offers to aid in teaching and research. This session covers how these offers are evaluated, processed, and disseminated, along with the challenges faced in managing the influx of resources. The focus is on establishing remote access, troubleshooting, and ensuring temporary access to new platforms for academic support during these challenging times.


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  1. COVID-19 VENDOR OFFERS KATIE FERGUSON, 13 MAY 2020

  2. What are the COVID-19 offers? How the offers are processed and managed Challenges FORMAT OF TODAY'S SESSION Q&A Featured collections Next steps Q&A

  3. Resource offers to support teaching and research during COVID-19 WHAT ARE THE COVID-19 VENDOR Open access to COVID-related research Resources to support remote teaching Additional online resources (to assist with loss of print access) OFFERS? 200+ vendor offers received since mid-March

  4. Publishers began making COVID-19 research openly available The Council of Australian University Libraries (CAUL) proactively contacted publishers to ask what support they would offer during COVID-19 WHERE DID IT ALL Increased support for remote teaching BEGIN? Free temporary access to resources (extended trials) This process has been reactive rather than proactive

  5. Main point of contact Electronic Resources Coordinator Evaluating the offers HOW ARE THE OFFERS PROCESSED? Is the offer genuine? Does the email come from a known/reputable source? Is the offer relevant to our teaching and research? Involvement of CMLs in the process Additional staff involvement Comms (Michelle), Mark and IT

  6. Open access vs. closed Communication with vendors via email or online forms Use of IP ranges and ezproxy SETTING UP ACCESS Testing access Dissemination of access url and offer details Wider communication via Library blog post (dated 20/3/20) #ANULibraryDailyHighlight

  7. There are no bibliographic records in Sierra for this content No access via catalogue or SuperSearch NO Reliance on CMLs to disseminate information Blog post as a place to capture the offer information BIBLIOGRAPHIC RECORDS Why? Too much work/high volume of offers Short-term access only Lack of staff time

  8. Volume of offers Establishing off-campus access to new resources CHALLENGES 60+ new platforms Access troubleshooting Managing expiry dates

  9. QUESTIONS

  10. FEATURED COLLECTIONS JSTOR Global Plants: Global Plants is the world s largest database of digitized plant specimens and a locus for international scientific research and collaboration The Global Plants database is a growing collection of nearly three million high- resolution type specimens and related materials from community contributors around the world Access until 30 June 2020

  11. FEATURED COLLECTIONS British Online Archives The BOA website hosts over 3 million records drawn from both private and public archives. These records are organised thematically, covering 1,000 years of world history, from politics and warfare to slavery and medicine Access until 31 May 2020

  12. FEATURED COLLECTIONS Drama Online: National Theatre Collection Drawing on 10 years of NT Live broadcasts, alongside high-quality archive recordings never previously seen outside of the NT s Archive, the National Theatre Collection is now complete and contains 30 filmed performances Access until 31 May 2020

  13. FEATURED COLLECTIONS Readex Early American Imprints, Series I: Evans, 1639-1800 Early American Imprints, Series II: Shaw-Shoemaker, 1801-1819 Joint Publications Research Service, 1957-1995 African Newspapers Series 1 and 2, 1800-1925 African Newspapers: The British Library Collection Caribbean Newspapers Series 1, 1718-1876 Rand Daily Mail, 1902-1985 Latin American Newspapers Series 1 and 2, 1805-1922 South Asian Newspapers, 1864-1922 Access until 30 June 2020

  14. FEATURED COLLECTIONS E-books: De Gruyter: Access to 75,000+ eBooks from 1749 2016 ProQuest: University Press, College Complete and Reference Collection EBSCO: Harvard Business Review E-Book Subscription Collection e-Duke Books collection Manchester University Press Ebook Collections E-textbooks: Cambridge Core textbooks SpringerNature textbooks ScienceDirect textbooks

  15. New offers to be evaluated and processed Ongoing troubleshooting of access issues WHAT'S NEXT? Managing access expiry Evaluating success of resource offerings

  16. ANU Library blog post: Publishers offering free access to scholarly materials in response to COVID-19 LINKS Admin spreadsheet: COVID-19 vendor offers

  17. QUESTIONS

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