Efficient Mail Distribution and Dispatching Practices in Office Environments

Learn the essential skills required for distributing and dispatching mail efficiently in an office setting. This lesson covers internal and external mail handling procedures, reasons for delays, dispatching mail externally, and using courier services. Understand the importance of timely mail distribution and explore examples of courier services in South Africa.

• Mail distribution
• Dispatching mail
• Office practices
• Courier services
• Internal communication

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Uploaded on Jul 18, 2024 | 0 Views

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1. OFFICE PRACTICE LEVEL 2 LESSON 17 MODULE 20 DISTRIBUTING AND DISPATCHING MAIL PAGE 109 -115 MR LEGAU

2. LESSON OUTCOMES End of the lesson you must be able to: Distribute mail internally to relevant people within an agreed time scale. Explain possible reasons for unnecessary delays in distribution and give examples of the consequences when there are unavoidable interruptions. Explain the procedures for dispatching mail externally according to established procedures and post office requirements. Attach enclosures securely and report any missing items using a familiar procedure. Legibly and correctly address mail for internal and external distribution. Dispatch mail externally through the post office or a courier service within agreed mail deadlines.

3. COURIER SERVICES Courier services offer the following : Door to door deliveries: from the senders door to the receivers door by 10:30 the following morning. Door to counter: from the senders door to the senders post box or private bag at a post-office branch. Counter to counter: from a post office branch to a receivers post-box at another post office branch. Same-day-service: collection and delivery service provided on the same day.

4. EXAMPLES OF COURIERS IN SOUTH AFRICA:

5. Thank you