Cooperstown Team Parent Information Sessions - October 2016
Learn about the Cooperstown Dreams Park opportunity, tournament facts, fundraising, and player commitments at the upcoming parent information sessions in October 2016. Discover key financial deadlines, additional budget items, and essential details for the tournament in August 2017. Get ready for an exciting baseball experience with your team!
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DYBSA Cooperstown Team Parent Information Sessions October 9thand 13th, 2016
Agenda Cooperstown Tournament Facts Fundraising Update and Expectations Team Tryouts and Player/Parent Commitments Q & A
Cooperstown Dreams Park Opportunity
Cooperstown Tournament Facts Tournament Dates: August 12-18, 2017 Players must be eligible to play at the 12U level during the 2017 baseball season and may not turn age 13 before May 1, 2017 Minimum Roster: 11 players and 2 coaches Each team supplies one approved umpire (umpire stays free) All-inclusive cost: $995 per player/coach Per Team Includes: Hanging Bat Bag, Scorebook, Lineup Cards, Attach Case and Ball Bucket Per Player/Coach Includes: Meals and Accommodations Player Home and Away Uniform (hat, jerseys, and socks) Player Warm-up Set (tournament & mock Ts, batting practice jacket and hat) Coaches Gear (hat, 2 polos, pullover and jacket) Secondary Insurance (team coverage) Laundry Service (Sunday thru Wednesday) 7 Games Guaranteed (weather permitting) Personalized Player Baseball Cards Induction into the American Youth Baseball Hall of Fame American Youth Baseball Hall of Fame Tournament Ring DVD of Team Webcast Game and Weekly Highlights Ticket to the National Baseball Hall of Fame Pass to Ride the Cooperstown / Charlotte Valley Railroad
Additional Budget Items Team T-Shirts/Hats for Local Events and Travel Transportation (Air and Ground) Baseball Pants Trading Pins and Bags Team Banner for Local Events and Opening Ceremonies Fundraising Goal: Cover 100% Costs for each player
Key Cooperstown Financial Deadlines Key Activity Date Completed in 2015 Team Registration and Down Payment ($1,000) November 1 Second Tournament Fee Installment Due ($3,000) March 1 Final Fee Balance Due to Guarantee Team Placement ($10,925) Spring Purchase Airline Tickets, Attire, Promotional Items
Agenda Cooperstown Tournament Facts and Budget Overview Fundraising Update and Expectations Team Tryouts and Player/Parent Commitments Q & A
Fundraising Update and Expectations Activities to Date Amount Raised Blankets/Scarves/Hats/Mittens ~$1,000 Custom Batting Gloves ~$1,000 Tanks/Smoothies ~$1,500 Paw Stencil $460 Fundraising Results $3,960 Total Funds Available* $5,460 Available funds will cover $3,000 installment due November 1 Minor initiatives drove decent fundraising results to date! Need to organize around a few, major winter/spring fundraisers to raise remaining funds *Includes $2,500 DYBSA donation, less $1,000 deposit already paid to Cooperstown
Fundraising Ideas Tiger Blankets/Scarves/Hats Baseball Tanks Customized DT Batting Gloves Smoothie/Coffee/Concessions Stand at Sporting Events Paw Stencil MyEvent Delano Tigers Cooperstown Fundraising Website http://dybcooperstownteam.myevent.com Community Event w/Food, Band, Silent Auction and Raffle Community and Grandparent Sponsorships/Donations Community Garage Sale Pizza/Candy Sales? Omelet Breakfast? Others?
Agenda Cooperstown Tournament Facts and Budget Overview Fundraising Update and Expectations Team Tryouts and Player/Parent Commitments Q & A
Team Selection Process Tryouts for all interested DYBSA eligible* players will occur on Sunday, October 23, 6:00-7:30 pm, TAC gym or Field 9 depending on weather Outside evaluators will be used to evaluate hitting, pitching, infield, outfield Once tryouts have concluded, players will be contacted and invited to participate on the team on or before Thursday, October 27 Family financial commitment is due by Tuesday, November 1 to secure your son s roster spot on the team Identification of coaches will occur after the team has been selected * Players must be 12 years old as of May 1, 2017
Player Financial Requirements By November 1, $500 down payment to secure/commit to spot on team (non-refundable if player drops out) PENDING FUNDRASING RESULTS: By February 15th, additional $500 second payment ($1000 total per player) to ensure adequate funds for fees due on March 1 (non-refundable if player drops out) Players will be reimbursed appropriately from fundraising balance after final individual/team costs are settled Goal is for families to be reimbursed entirely, but TBD based on fundraising results
Parent Commitment Required Make tryout dates and meet financial commitments Attend monthly parent fundraising/update meetings Take leadership of specific fundraising initiatives Have fun!
Other Considerations Parent/family travel costs must be personally funded Parent/family lodging coordination opportunities exist
