Financial Excellence and Security: OMES Director and State Comptroller Overview
Preston Doerflinger, Director of OMES, and Lynne Bajema, State Comptroller, lead the mission to provide trustworthy leadership, accurate financial information, and ensure good stewardship of State resources. They oversee roles like PFT Reversals, OTC Requirements, and manage various financial processes and validations for the State's financial well-being.
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Preston Doerflinger, Director OMES Lynne Bajema, State Comptroller 1
Vision Statement Providing trustworthy and consistent leadership and accurate and timely information to State stakeholders in order to ensure financial excellence and security. Mission Statement Develop and maintain a fiscal environment that ensures good stewardship of State resources by establishing statewide accounting policies and providing both system support and trustworthy and responsive financial services and oversight. 2
Role Call PFT Reversals OTC Requirements 789 Reconciliation Payroll Notice of Changes and Return Items Questions 3
PFT Modifications/Corrections Additional Tax Payments Warrant Cancellations Overpayment Refunds 4
Initial PFT and 500MISC Validations Net Pay Total Claim Cost Deposits not allowed PFT only loads Modifications and Corrections 5
Insufficient Amounts in PFT FICA MQFE Federal Withholding Payment through ACES 789 Class Funding 6
Items not Processed in Payroll System 1042 Taxes Non-Cash Benefits Paid Outside of System Emergency Checks Backup Withholding from A/P ACES System 789 Class Funding 7
Incorrect Payments Recalled EWC/OST Stop Payment and Hard Cancel Form Terminated Employees Leave Without Pay Amounts Returned to Original Funding Source EFT Payments Recalled Paper Warrants Cancelled 8
EFT Not Recalled Payment already in Employee Account Passed allowable time Funds not available Paper Warrant Cashed Employee Repayment Check Miscellaneous Deduction 9
Reversal Flag Currently in Use Edits Changing March 1 Institution Creation of PFT Reversals Systematic Manual 10
789 Class Funding Account Numbers Current 485xxx Effective March 1 585xxx Does not Affect Normal PFT Submitted with 500MISC File PFT Reversal Flag Not Marked 11
DCAR Newsletter February 10, 2016 Voucher Requirements Example: WTH1431899999FEB2016 14
Reconciling ABC Budget and Cash Balance Report SRD - Summary of Receipts and Disbursements Change in Liabilities 202000 Accounts Payable 201000 Warrant Payable Change in AP query OCP_CHANGE_IN_AP 15
Public Queries OCP_HE_789_PR_WH_ACCT_DETL GL access required OCP_HE_789_PR_WH_ACCT_DETL OCP_HE_789_AP_JRNL_DETL AP access required OCP_HE_789_AP_JRNL_DETL 18
Includes an Expression called Recon Account Omits first digit of account number 485060 becomes 85060 585060 becomes 85060 19
Voucher Detail of AP Journal Entries Exhibit 10 Drilling URL included 22
Miscellaneous Returns Misc Return Items Report Return Codes Change Codes 23
Questions Patricia Garcia, CPA, CGFM Statewide Accounts Payable Manager patricia.garcia@omes.ok.gov Jennie Pratt, CPA, CGFM Director of Statewide Accounting jennie.pratt@omes.ok.gov 24
