Vital Statistics Systems and Processes in Namibia's Ministry of Home Affairs
Explore the structure, mandate, and processes of Namibia's Ministry of Home Affairs and Immigration regarding vital statistics, including registration of births, deaths, marriages, and ID issuance. Learn about the legal frameworks and operational procedures for maintaining vital records efficiently.
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Structure and Mandate of Ministry of Home Affairs and Immigration Namibia Workshop on the Principles and Recommendations for Vital Statistics Systems, Addis Ababa, 3 December 2014
Mandate of Ministry of Home Affairs and Immigration Mandate of Ministry of Home Affairs and Immigration Registration of birth, issuance of birth certificates Registration of death, issuance of death certificates Registration of marriages, and divorces Registration of ID, and issuance of IDs Amendment of records Storage and retrieval of records, and issuance of duplicate records Ministry of Justice ( Divorces) Legal frameworks Births, Marriages and Deaths Registration Act and Identification Act, 1996.
Structure HO Regional offices Sub-regional office Hospital- based offices Magistrate Office
Process: Birth Registration Registration of birth Ministry of Home Affairs and Ministry of Home Affairs and Immigration Immigration Stored electronically in the NPRS Application form stored permanently Ministry of Health and Social Ministry of Health and Social Services Services Child s birth details and mothers first and surname Ministry of Home Affairs and Ministry of Home Affairs and Immigration Immigration Creation of birth records/ Capturing the National Population Registration System ( NPRS) Issuance of birth certificate Notification of a birth Storing and retrieval
Process: Registration of Natural Deaths Registration of the death Ministry of Health and Social Services Medical certificate incl. cause(s) of death Mortuary ( stamp) Ministry of Home Affairs and Immigration Stored electronically in NPRS Medical certificate and application stored permanently All records above the age of 5 years, stored in a external archive Ministry of Home Affairs and Immigration Creation of death records in NPRS and issuance of death certificate and burial order. Notification of death Storing and retrieval
Process: Unnatural deaths Registration of death Final cause of death NAMPOL NAMPOL Notice of death ( cause of death: under investigati on) Ministry of Ministry of Home Affairs Home Affairs and and Immigration Immigration Electronically Electronically storing of storing of details details Temporary Temporary filing filing Ministry of Ministry of Home Affairs Home Affairs and and Immigration Immigration entering of cause of death Storing of application and police report Ministry of Home Ministry of Home Affairs and Affairs and Immigration Immigration Registration of death ( no cause of death) Issuance of death certificate and burial order Post mortem Submission of cause of death form to Ministry of Home Affairs and Immigration Notification of death Storing and retrieval Storing and retrieval
Process: Registration of marriages Registration Magistrate officers Authorised Pastors Ministry of Home Affairs and Immigration All marriage register are captured in NPRS Solemnizing of marriage Storage and retrieval
Life cycle of civic events Life cycle of civic events - -National Population Registration System Registration System National Population Birth details Death ID details details Identify Divorce Marriage details details
NPRS Birth details Birth details Death details Parents details Identity (Parent) Death details Parents details Identity Marriage details ID details Marriage/Divorce details ID details Birth details I Birth details Death details Parents details Identity (Child) Identity (spouse) ID details Death details Marriage details Marriage/d ivroce details ID details
In working progress Comprehensive Country Assessment and Strategy plan Coordination body steered by Ministry of Home Affairs and Immigration Interface to transmit raw data to Namibia Statistics Agency Interface to transfer birth and death notification details to NPRS from Health Information System Death verification application ( GIPF) Initial and year of birth Date of death and place of death Initial of parents Initial of children and date of death Introduction of new birth and death certificates Turnaround project E-services via X-road (a standard tool which connects all the different decentralised systems)
